Subcontractor (On-Site Construction) Parking and Foreign National Process
Prior to beginning a project at Berkeley Lab, several site access requirements must be met: 1) Parking and gate access and 2) Foreign national processing in fulfillment of U.S. Department of Energy (DOE) directives and requirements.

Subcontractors should make arrangements for on-site parking and gate access with their Facilities Project Manager (Facilities PM) prior to the first day of work. The Facilities PM will submit a completed Contractor Parking/ID Request form for each crew member along with a copy of their driver's license. The Site Access Office will process the parking permits and/or laydown authorization permits and provide these to the Facilities PM for distribution. These permits must be displayed on the dashboard of company or personal vehicles while on the Berkeley Lab main site or any off-site DOE-leased facility.

Some visitors to Berkeley Lab require special processing. Under DOE's guidance governing unclassified foreign visits and assignments (DOE O 142.3), all DOE facilities are required to document the visits and/or assignments of individuals who are citizens of, were born in, or are affiliated with any of the sensitive or terrorist-sponsoring countries listed below. Click here for a summary of DOE requirements.

Subcontractor Substitutions
To facilitate site access procedures and reduce processing time at the gate, subcontractors should notify the Facilities PM in advance when sending substitute workers. If this is not possible, substitute workers will be detained at the gate until the Site Access office verifies employment status and makes parking arrangements. If the substitute worker is from one of the sensitive countries, additional processing by the Foreign Visits and Assignments Office may be necessary before the worker is granted access to the Lab and can begin work. If the substitute worker is from one of the terrorist-sponsoring countries requiring prior DOE approval, the Facilities PM will be contacted and the worker will be escorted off-site. Arrangements can be made for future access, but the worker will not be granted access until the Lab receives approval from the Department of Energy Under Secretary for Science.

Terrorist-sponsoring Country Processing
Subcontractor personnel who are citizens of, were born in, or are employed by a company or organization of a terrorist-sponsoring (T-5) country require PRIOR DOE Secretarial approval before they can be badged or granted Laboratory access. Since these approvals are currently taking 4-6 months or more, early notification is essential to best accommodate the subcontractor as well as the sponsoring division. Naturalized U.S. citizens from any of these countries are exempt from DOE requirements.

Sensitive Country Processing
Subcontractor personnel who are citizens of, were born in, or are employed by a company or organization of a sensitive country are subject to DOE O 142.3 requirements if they work on-site for over 30 consecutive calendar days. Naturalized U.S. citizens from any of these countries are exempt from DOE requirements.

Sensitive Subjects
Certain technologies identified by DOE have been categorized as sensitive and release of such information to a foreign national may require additional processing. Please click here for additional information on this subject and DOE's Sensitive Subjects List.

For additional information or questions, please contact the Foreign Visits and Assignments Administrator at UFVA@lbl.gov or (510) 486-7572.

Rev. 3/14/08