Chapter 60
TRAFFIC AND PEDESTRIAN SAFETY

Contents

Approved by Richard DeBusk
Revised 03/14

60.1 Policy
60.2 Scope
60.3 Applicability
60.4 Exceptions
60.5 Roles and Responsibilities
60.6 Definitions
60.7 Required Work Processes

Work Process A. General Requirements
Work Process B. Pedestrians
Work Process C. Vehicle Use
Work Process D. Vehicle Accidents and Violations
Work Process E. Parking
Work Process F. Complying with Work Task Specific Regulations
Work Process G. Bicycle Use

60.8 Source Requirements
60.9 Reference Documents
60.10 Appendix. Accident Report Online Portal

 

NOTE:
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60.1 Policy

The Traffic and Pedestrian Safety program ensures that drivers, Berkeley Lab shuttle bus users, cyclists, and pedestrians have a safe transportation experience at the Laboratory. The traffic and pedestrian safety requirements outlined here apply to government and personal vehicle use, Berkeley Lab shuttle bus use, bicycle use, and pedestrians at Lawrence Berkeley National Laboratory (Berkeley Lab).
Operating a vehicle on the Berkeley Lab site is a privilege, not a right. Drivers or bicyclists who do not comply with the requirements of this program could lose their privilege to drive a motor vehicle or ride a bicycle on the Berkeley Lab site.
There are no specific training requirements for this program, but all employees, visitors, affiliates, and subcontractors should receive a traffic and/or pedestrian orientation from their manager, supervisor, or host as appropriate for their transportation activities.

60.2 Scope

The purpose of this program is to help ensure the safety of every employee, visitor, affiliate, and subcontractor at Berkeley Lab by:

  1. Defining safety requirements for all on-site vehicle use (including bicycles), but with a special focus on government vehicles
  2. Defining safe practices to ensure pedestrians and vehicles can coexist
  3. Defining the specific roles and responsibilities for implementing the Traffic and Pedestrian Safety program at Berkeley Lab.

This program does not address the transportation of radiological (see Radiation Protection) or hazardous materials (see Hazardous Materials Transportation).

60.3 Applicability

The Berkeley Lab Traffic and Pedestrian Safety program applies to all employees, affiliates, and subcontractors who use Berkeley Lab roads and walkways. Additional requirements apply to staff authorized to use government vehicles.

60.4 Exceptions

There are no exceptions to the requirements of the Traffic and Pedestrian Safety program other than those provided by state law, such as adhering to speed limits for emergency vehicles.

60.5 Roles and Responsibilities

Role

Responsibility

Berkeley Lab Employees, Users, Affiliates, Subcontractors, and Visitors

  • Berkeley Lab employees, users, affiliates, subcontractors, and visitors who operate a motor vehicle on Berkeley Lab property must:
    • Have an appropriate (for the class of vehicle operated) and valid California driver’s license or a California-recognized license issued by another state or by a foreign jurisdiction of which the operator is a resident
    • Present their license whenever requested by Berkeley Lab Site Security, including when stopped for parking and moving violations or accidents
    • Have insurance for any privately owned vehicle
    • Follow all posted rules and directions and all state regulations for motor vehicle operation
    • Park only in appropriate spaces, and ensure your vehicle does not impede or block pedestrian walkways or roadways
    • Promptly (i.e., immediately after taking care of any life safety issue) notify Berkeley Lab Site Security (x911 or x6999) for any vehicle accident (an accident is any contact with another object that transfers paint or deforms any vehicle surface). Also complete and submit the Motor Vehicle Accident Report (see an example in the Appendix). The online form can be found through the Berkeley Lab A-Z Index, under Vehicle Accident Report.
    • Have authorization to operate a government vehicle in accordance with the directions of his or her division director. Use of a government vehicle must be for official business only. Follow requirements in Work Process C, Vehicle Use.
  • For other activities:
    • Cyclists must wear a protective helmet when riding their bikes anywhere on Laboratory property
    • Pedestrians must walk in designated pedestrian walkways and avoid walking in traffic whenever possible
    • Pedestrians should stop and look before crossing any crosswalk, even though they have the right of way.

Managers and Supervisors

  • Ensure (through communications and observation of work) that personnel perform all duties required to comply with the traffic and pedestrian safety requirements of this program (Note: Manager and supervisors should engage in a dialogue with their staff to determine whether there are deficiencies in the overall program, specific Laboratory infrastructures, or other conditions, and then serve as an advocate for employees to help improve vehicle and pedestrian safety at the Laboratory. Communicating needed improvements to the Traffic and Pedestrian Safety Committee or through the Safety Concerns System is encouraged.)
  • Must confirm that any vehicle accident involving personnel or government property under his or her supervision has been reported properly to Berkeley Lab Site Security (by completing and submitting the Motor Vehicle Accident Report) and appropriate division management
  • Coordinate with Fleet Operations to modify or repair existing vehicles such as vehicles or GEMs, or request vehicle repair
  • Prepare a Berkeley Lab Site Security Incident Report for every on-site accident involving a vehicle, and for off-site accidents that are work-related or involve government vehicles
  • Participate in accident investigations, and complete the supervisor’s portion of the Motor Vehicle Accident Report (see an example in the Appendix). The online form can be found through the Berkeley Lab A-Z Index, under Vehicle Accident Report. The supervisor will complete their portion of the report within 24 hours of the accident.
  • Take appropriate disciplinary action when personnel receive traffic citations issued by Berkeley Lab Site Security

Berkeley Lab Security Manager

  • Provides on-site traffic monitoring, and as the contracting official for the site security contract, provides direct interface for traffic control and enforcement
  • Issues traffic control violation forms to personnel who violate parking and traffic rules, and provides copies of the citations to Berkeley Lab Human Resources Department, department managers, and supervisors
  • Interacts with Berkeley Lab Human Resources, Fleet Operations, Berkeley Lab Public Affairs, and building managers on traffic and vehicular safety issues such as blocking off parking lots and setting up road blocks
  • Provides forms for reporting both on- and off-site vehicle accidents, assistance in filling them out, and digital images of on-site accidents
  • Coordinates with appropriate law enforcement when there is an off-site accident involving a Berkeley Lab-owned, rented, or leased vehicle
  • Issues special parking permits such as temporary disabled parking permits for on-site use only after Berkeley Lab Health Services verifies medical need
  • Provides traffic control to assist the Berkeley Lab Fire Department in safe operations at the scene of an incident
  • Prepares a Berkeley Lab Site Security Incident Report for every on-site accident involving a vehicle, and for off-site accidents that are work-related or involve government vehicles
  • Serves as an active member of the Traffic and Pedestrian Safety Committee

Berkeley Lab Facilities Division, Fleet Operations Manager

  • Is responsible for servicing, maintaining, and repairing all government vehicles
  • Is responsible for tracking the number, general locations, and assignments of Berkeley Lab-owned, rented, or leased vehicles
  • Periodically spot-checks documentation pertaining to vehicles (maintenance records, manifests, licenses) to ensure compliance
  • Prepares a formal General Services Administration (GSA) accident report for every on-site or off-site accident involving a government vehicle
  • With the EHSS Traffic and Pedestrian Safety Manager, manages the Government Vehicle Safety program by directly communicating requirements to government vehicle custodians, and through custodians to operators
  • Participates as an active member in the Berkeley Lab Traffic and Pedestrian Safety Committee

Berkeley Lab Health Services Group Leader

  • Verifies disabilities and notifies Berkeley Lab Site Security for the purpose of issuing temporary disabled parking permits
  • Conducts impairment evaluation when requested by the University of California Police Department (UCPD) or Berkeley Lab Human Resources and/or testing for illegal drugs or alcohol, and reports results to Human Resources as soon as available

Berkeley Lab Facilities Division Director – Delegated to the Chief Engineer or Civil/Structural Engineer

  • Ensures that all roads and pedestrian walkways are constructed and maintained in compliance with state requirements
  • Ensures that all traffic control devices comply with the Manual on Uniform Traffic Control Devices and are functional
  • Makes any repairs or improvements to roads, walkways, and/or traffic control devices needed to ensure the safe operation of Berkeley Lab transportation networks
  • Serves as an active member of the Berkeley Lab Traffic and Pedestrian Safety Committee

Government Vehicle Custodians

  • Maintain each government vehicle assigned as required by this program and division policies
  • Maintain a use log for each vehicle and ensure the use log is available and used by vehicle users
  • Ensure that each vehicle user has an appropriate driver’s license and is briefed on the safety requirements for the operation of government vehicles

Berkeley Lab Traffic and Pedestrian Safety Committee

  • As a subcommittee to the Safety Advisory Committee, serves as a Laboratory-wide forum to discuss issues and improvements needed to ensure the safety of those using Laboratory roads and pedestrian walkways
  • Through a subcommittee, analyzes vehicular accident and enforcement needs and presents findings and recommendations to the full Traffic and Pedestrian Safety Committee, as needed
  • As needed, sponsor specific improvements in traffic and pedestrian safety

Traffic and Pedestrian Safety Program Manager

  • As a member of the EHSS Division, serves as the subject matter expert (SME) for traffic and pedestrian safety and leads EHSS and Laboratory efforts to engage Laboratory staff and improve the safety for Laboratory vehicle operators and pedestrians
  • Chairs the Traffic and Pedestrian Safety Committee Meeting, and through this committee engages Laboratory staff and key management to develop annual goals and implement improvement activities; reports regularly on progress to EHSS management and the Safety Advisory Committee
  • With the Fleet Operations Manager, manages the Government Vehicle Safety program by directly communicating requirements to government vehicle custodians, and through custodians to operators
  • Participates, as requested by management, in investigations of vehicle- and pedestrian-related accidents; near misses; and reports from employees, contractors, and Berkeley Lab users

 

60.6 Definitions

Term

Definition

Accident, Preventable

 

An accident that could have been prevented by the driver based upon reasonable and prudent judgment, adherence to normal traffic safety practices, and/or specific training for the employee’s job position.
A vehicle accident is considered to occur when a vehicle makes any unintended contact with another object that transfers paint or deforms any vehicle surface.

Accident, Nonpreventable

An accident to which the operator of the vehicle did not contribute. Such cases may result from natural forces, from acts by other than human agency, from a deliberate act by an outside party (for example, vandalism), from impact with an unperceivable object, or from impact while the vehicle is properly parked.

Commercial Driver’s License (CDL)

A license that allows the holder to operate a commercial motor vehicle

Commercial Motor Vehicle (CMV)

 

 

A commercial motor vehicle is defined as (1) a vehicle with a gross vehicle weight rating of 26,001 or more pounds, and/or (2) a vehicle designed to transport 16 or more passengers, including the driver, and/or (3) a vehicle designed to transport 11 or more passengers, including the driver, and used to transport students under 21 years of age to and from school, and/or (4) any vehicle transporting hazardous materials which is required to be placarded.

Global Electrical Motors (GEM)

A manufacturer of all-electrical low-speed (less than 25 mph) vehicles in common use at Berkeley Lab. GEMs are government vehicles limited to on-site use.

Government Vehicle

Any vehicle purchased with government funds (local, state or federal funds) for carrying out official work. This definition of government vehicle includes vehicles leased from the U.S. General Services Administration (GSA).

Limited Visibility Vehicle (LVV)

Any vehicle that has restricted vision to the rear and or sides. This includes pickup trucks (with loaded beds, toolboxes, utility beds, camper shells, etc. limiting rear or side vision), tractor-trailers (with loaded beds where vision is impaired to the rear or side), mobile cranes, loaded stake bed trucks, tanker trucks, and vacuum trucks).

Moped

For purposes of this program, a moped is a motorcycle with a step-through frame in which the rider sits without straddling any part of the engine

Motorcycle

Motorcycle means a motor vehicle with motive power having a seat or saddle for the use of the rider and designed to travel on not more than three wheels in contact with the ground. Motor-driven cycle means a motorcycle with a motor that produces five-brake horsepower or less

Privately Owned Vehicle (POV)

Any vehicle that is owned, leased, rented, or borrowed by an individual or company. This category includes vehicles other than GSA vehicles that have been leased or rented by Berkeley Lab or its staff members to be used in conducting official work (for example, rental cars, rented or leased trucks, forklifts).

Scooter

For purposes of this program, a scooter is a motorized two-wheeled in-line vehicle with a footboard that the operator stands on

Spotter

Designated person who assists a vehicle operator/driver to safely reverse his or her vehicle

Vehicle

A device by which any person or property may be propelled, moved, or drawn by (for example) human power, electrical or wind power, propane, diesel, biodiesel, or gasoline power

 

60.7 Required Work Processes

Work Process A. General Requirements
Work Process B. Pedestrians
Work Process C. Vehicle Use
Work Process D. Vehicle Accidents and Violations
Work Process E. Parking
Work Process F. Complying with Work Task Specific Regulations
Work Process G. Bicycle Use

Work Process A. General Requirements

  1. As a general rule, the speed limit on Berkeley Lab property is 25 mph (40 kmh) unless otherwise posted. Temporary conditions such as road repair, wet weather, poor visibility, and pedestrian traffic require a reduction in speed.
  2. Because of peak traffic periods, limited parking, and general congestion, it is recommended that the Berkeley Lab shuttle bus and transportation services be used whenever possible.
  3. There are no specific training requirements for this program, but all employees, visitors, affiliates, and subcontractors should receive a traffic and/or pedestrian orientation from their manager, supervisor, or host as appropriate for their transportation activities.

Work Process B. Pedestrians

Pedestrians are subject to the California Vehicle Code. Although they have the right of way at marked crosswalks and unmarked intersections, they must not move into the paths of moving vehicles so suddenly as to constitute a hazard. Pedestrians should stop before using a crosswalk and look in both directions to ensure it is safe to cross. At all other points on roadways, pedestrians must give way to vehicles. It is the responsibility of managers and supervisors to explain traffic rules to new members of their staff who might not be familiar with the California Vehicle Code (for example, visiting researchers).

Work Process C. Vehicle Use

  1. Vehicle Use – Private Vehicles
    1. As a general guide, the speed limit on Berkeley Lab property is 25 mph (40 kmh) unless otherwise posted. Temporary conditions such as road repair, wet weather, poor visibility, and pedestrian traffic require a reduction in speed.
    2. Road use at Berkeley Lab is governed by the California Vehicle Code, which is enforced by UCPD. Road design, including temporary traffic control, is governed by the California Manual on Uniform Traffic Control Devices.
    3. Because of peak traffic periods, limited parking, and general congestion, it is recommended that the Berkeley Lab shuttle bus and mass transit be used whenever possible.
  2. Vehicle Use – Government Vehicles (Including GEMs)
    1. Use of Laboratory or Government Vehicles Policy
    2. Operators of Government Vehicle’s must:
      1. Visually inspect the vehicle’s exterior (360-degree inspection) for any physical damage before use. If any damage is discovered, report such damage to the custodian; if the damage affects safe vehicle operations, have the damage corrected before operation or select another vehicle.
      2. Not smoke inside the vehicle 
      3. Wear seat belts whenever the vehicle is moving
      4. Not use mobile phones when operating the vehicle
      5. Secure the vehicle by placing the vehicle in park (no gear in GEMs) and engaging the parking brake before exiting the vehicle
      6. Not operate GEM government vehicles off site
      7. Comply with all state vehicle code requirements for operating the vehicle, including stopping for stop signs and not exceeding the posted speed limit
      8. Report any problems, incidents, or accidents to appropriate law enforcement, Berkeley Lab Security, and the vehicle custodian as soon as possible. Report accidents in person or by phone, and complete the Motor Vehicle Accident Report on the Motor Pool Web site (see the A-Z Index on the Berkeley Lab Web site).

Work Process D. Vehicle Accidents and Violations

Note: Sections 1 through 4 of Work Process D are now in the RPM Vehicle Accidents Reporting policy.

  1. Reporting
  2. On-Site Accidents
  3. Off-Site Accidents
  4. Investigation
  5. Licenses. Drivers of official Berkeley Lab vehicles must hold a valid California driver’s license with the necessary endorsements for the class of vehicle they are authorized to operate. (For information about training for forklift operations, see Environment, Health & Safety (EH&S) Training.
  6. Moving Violations. Any operator of a government vehicle at Berkeley Lab who receives a ticket (violates the California Vehicle Code) must report this violation to his or her manager within one business day.
  7. Parking Violations. Parking violations are enforced per Section D.4, Parking Policy Enforcement, in the Parking at Berkeley Lab policy in the RPM.

Work Process E. Parking

  1. Vehicles parking on Berkeley Lab property must also adhere to the parking designations, listed below:

  2. Parking Designation

    Definition

    Official Vehicle

    Only Laboratory vehicles may park here.

    Reserved Parking

    Only vehicles with designated license numbers may park here.

    Time Zone Lanes

    All vehicles must be prepared to move at the time indicated.

    Compact Car

    Vehicles must not extend beyond the rear limit line.

    General Parking

    Vehicles must be parked in designated places only and must not extend beyond the stripes, the rear limit lines, or the edge of the road.

    Permit Parking

    Only holders of designated permits are allowed in the indicated parking place.


  3. Parking permits are issued by the Badge Office. See Section D.2, Parking Permits and Eligibility, in the Parking at Berkeley Lab policy in the RPM, for a list of parking permits that may be issued for associated authorized parking spaces.

Work Process F. Complying with Work Task Specific Regulations

  1. Seat Belt Usage. In accordance with the California seat-belt law (CVC 27315), all employees operating or riding in any vehicle on the Berkeley Lab site must wear a seat belt at all times. The driver must not operate the vehicle until everyone has fastened his or her seat belts.
  2. Department of Transportation (DOT) Regulations
    1. DOT requirements for drug and alcohol testing are implemented at Berkeley Lab through the Transportation Workplace Drug and Alcohol Testing Program, which is a part of the Laboratory’s Workplace Substance Abuse policy in the RPM.
    2. The DOT rules apply to all employees and contract labor personnel who hold a Commercial Driver's License (CDL) in order to drive a commercial motor vehicle (CMV) on highways, and/or operate:
      1. A vehicle with a gross combination or gross vehicle weight of at least 26,001 pounds inclusive of a towed unit with a gross vehicle rating of more than 10,000 pounds
      2. A vehicle originally designed or currently designed to transport 16 or more passengers including the driver or
      3. A vehicle of any size used to transport hazardous materials found in the Hazardous Materials Transportation Act, and which requires the motor vehicle to be placarded under the Hazardous Materials Regulations.
    3. A Berkeley Lab employee or contractor may not drive a Laboratory CMV unless his or her name appears on the current Laboratory CDL-holders list maintained by the Human Resources Department. The list indicates that the driver is subject to the random drug testing provisions of the DOT Rule.
    4. The following classifications are subject to the drug and alcohol use rules and substances abuse testing provisions of the DOT Rule:
      1. Crane operators
      2. Vehicle mechanic
      3. Designated health/safety technicians (senior and principal)
    5. In addition to being subject to testing for the use of illegal drugs at any time while at work, such individuals are subject to alcohol testing during those periods of time when they are currently performing, have recently performed, are about to perform, or are required to be in readiness to perform and immediately available to perform any of the following safety-sensitive duties as described in the DOT federal regulations, including:
      1. At a carrier's facility or any public property waiting to be dispatched
      2. Inspecting, servicing, or conditioning a CMV
      3. Driving a CMV
      4. All time in or upon a CMV except in a sleeper berth
      5. Performing, supervising, assisting, or attending CMV loading or unloading, including processing paperwork
      6. Performing post-accident duties
      7. Repairing, obtaining assistance, or attending a disabled CMV
    6. Information regarding the DOT Rule or the Transportation Workplace Drug and Alcohol Testing Program can be obtained from the Human Resources Department.

Work Process G. Bicycle Use

  1. Berkeley Lab's bicycle safety policy, which reminds bicyclists to exercise caution while traveling on the Laboratory's steep and winding roads, is outlined below:
    1. Individuals who wish to ride a bicycle on Laboratory property are encouraged to obtain a permit from the Site Access Office. These voluntary permits are available as a means to facilitate access through the entry gates at the Laboratory for bicyclists.
    2. All bicycle riders on Laboratory property must wear helmets that have been approved by the American Society for Testing and Materials (ASTM) or the United States Consumer Product Safety Commission (CPSC).
    3. The use of flashing rear lights and reflective devices or clothing above and beyond what is specified in the CVC is strongly encouraged by the Laboratory to improve the visibility of riders on the roadways.
    4. Additionally, cyclists, like operators of motor vehicles and motorcycles, must obey all California Vehicle Code (CVC) and Berkeley Lab traffic and parking regulations when riding on Laboratory property. This includes, but is not limited to:
      1. Obeying all posted speed limits or the basic speed law, whichever is slower
      2. Obeying all traffic rules and signs
      3. Using a headlamp (white lamp) during periods of darkness
  2. The use of skateboards is prohibited on site.
  3. Bicycle Parking. Bicycles (or motor vehicles) may not be parked in areas that could compromise the access to or use of life safety or emergency equipment (e.g., fire hydrants, fire alarms, fire extinguishers, emergency rescue boxes). Bicycles are also prohibited from being parked in building corridors, stairwells, entrances, or exits, or other areas that could interfere with proper access and egress from Laboratory buildings.

60.8 Source Requirements

60.9 Reference Documents

Document Number

Other Reference

Title

Type

07.07.026.001

PUB-3000 Chapter 7

Pressure and Cryogenics

Program

07.06.002.001

PUB-3000 Chapter 9

Emergency Response

Program

07.03.001.001

PUB-3000 Chapter 15

Occurrence Reporting

Program

07.10.002.001

PUB-3000 Chapter 20

Waste management

Program

07.10.001.001

PUB-3000 Chapter 54

Hazardous Materials Transportation

Program

60.10 Appendix

Accident Report Online Portal

See https://bs.lbl.gov/AccidentReport/start.aspx

 


 


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