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. . . . . . . . Approved by Richard DeBusk
Revised 05/05
5.8.1 Policy
5.8.2 License Requirements
5.8.3 Vehicle Use
5.8.4 Safety Belts
5.8.5 Vehicle Accidents5.8.6 Moving Traffic Violations
5.8.7 DOT Drug Testing Program
5.8.8 LBNL On-site Parking Rules
5.8.9 Bicycle Safety
5.8.10 Pedestrian Safety
5.8.11 Transportation of Radioactive Materials5.8.11.1 Radioactive Waste Transportation
5.8.11.2 Radioisotope Transportation5.8.12 Accidental Releases During Transportation
5.8.13 Pickup and Delivery of Hazardous Material5.8.13.1 General Procedure
5.8.13.2 Off-Site Warehouse Pickup of Hazardous Material
5.8.13.3 On-Site/Off-Site Movement of Hazardous Material
5.8.13.4 On-Site/Off-Site Delivery of Compressed Gas Cylinders
5.8.13.5 Disposition of Waste Oil Products/Non-Deposit Barrels
5.8.13.6 Vehicle Accident While Transporting Hazardous Materials5.8.14 Standards
5.8.15 Related PUB-3000 Chapters
5.8.16 References
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The LBNL policy on operation of motor vehicles is in accordance with the California Vehicle Code, the University of California, and the City of Berkeley traffic code. The primary objective of the LBNL traffic program is to provide a safe environment for both the driver and the pedestrian community.
As a general guide, the speed limit on LBNL or University property is 40 km/hr (25 mph) unless otherwise posted. Temporary conditions such as road repair, wet weather, poor visibility, and pedestrian traffic require a reduction in speed.
Because of peak traffic periods, limited parking, and general congestion, it is recommended that the LBNL shuttle bus and transportation services be used whenever possible.
The LBNL Regulations and Procedures Manual (RPM), LBNL/PUB-201, outlines specific requirements for the use of official vehicles. Drivers of official LBNL vehicles must hold a valid California driver license for the class of vehicle that they are authorized to operate. (For information about training for forklift operation, see Chapter 24.)
Each division director and department head is responsible for restricting the use of Laboratory vehicles to official Laboratory business and for limiting use of such vehicles to properly authorized personnel. Use of an official vehicle for personal convenience or benefit constitutes misuse. Employees who misuse vehicles are subject to disciplinary action and financial responsibility for any accident.
All drivers of Laboratory vehicles are responsible for reporting any vehicle damage or operating deficiency to the LBNL Motor Pool. Failure to report unsafe vehicle conditions can result in an accident and injury of fellow employees.
In accordance with the California seat-belt law, all employees riding in Laboratory-furnished vehicles (or in personal vehicles on official Laboratory business) must wear safety belts at all times. The driver must not operate the vehicle until everyone has fastened their seat belts.
The driver of any LBNL vehicle involved in an accident must also complete an LBNL Motor Vehicle Accident Report (SF 91) and submit it to his or her supervisor within one work day of the accident. Within two work days of the accident, the completed form and vehicle must be taken to the Motor Pool so that damages can be estimated and repairs scheduled.
Any accident involving any vehicle used on official Laboratory business must be reported by the driver to his or her supervisor. If the driver is unable to make a report, another employee who knows the details of the accident must make the report.
The driver should first report the accident to the local police and then report the accident to his or her LBNL supervisor. It is good business practice not to admit responsibility for vehicle accidents occurring while on official business. The employee should obtain adequate information about the drivers involved as well as about the owners of the vehicles. Names, addresses, driver's license numbers, vehicle descriptions, damage level, and registration information are essential. A copy of the police report must be sent to LBNL, so the driver will need the name and department of the investigating officer. A printed card titled "In Case of Accident" is kept in each official vehicle to assist in collecting required information.
The Environment, Health and Safety (EH&S) Division must receive copies of all accident reports and will prepare any required reports for DOE. (See Hazardous Materials Accidents: Section: Pickup and Delivery of Hazardous Material.)
Any operator of a vehicle at LBNL who violates the California Vehicle Code may be issued a written warning or citation.
Drug and alcohol testing requirements of the Department of Transportation (DOT) are implemented at LBNL through the Transportation Workplace Drug and Alcohol Testing Program, which is a part of the Laboratory's Substance Abuse in the Workplace Policy.
The DOT rules apply to all employees and contract labor personnel who hold a Commercial Driver's License (CDL) in order to drive a commercial motor vehicle (CMV) on highways, and/or operate:
LBNL employees or contractors may not drive a Laboratory CMV unless that individual's name appears on the current Laboratory CDL-holders list maintained by the Facilities Department. The list indicates that the driver is subject to the random testing provisions of the DOT Rule.
The following classifications are subject to the drug and alcohol use rules and substances abuse testing provisions of the DOT Rule:
In addition to being subject to testing any time, while at work, for the use of illegal drugs, such individuals are subject to alcohol testing during those periods of time when they are currently performing, have recently performed, are about to perform, or are required to be in readiness to perform and immediately available to perform any of the following safety-sensitive duties as described in the DOT federal regulations, including:
Information regarding the DOT Rule or the Transportation Workplace Drug and Alcohol Testing Program can be obtained from the Facilities Department, ext. 4998.
Parking Designation |
Meaning |
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Official Vehicle |
Only Laboratory vehicles may park here. |
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Reserved Parking |
Only vehicles with designated license numbers may park here. |
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Time Zone Lanes |
All vehicles must be prepared to move at the time indicated. |
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Compact Car |
Vehicles must not extend beyond the rear limit line. |
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General Parking |
Vehicles must be parked in designated places only and must not extend beyond the stripes, the rear limit lines, or the edge of the road. |
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Permit Parking |
Only holders of designated permits are allowed in the indicated parking place. |
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Red Zones |
No stopping, standing, or parking. |
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Yellow Zones |
Stopping is allowed only for loading or unloading passengers or freight. |
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Green Zones |
Limited-time parking. |
Berkeley Lab's bicycle safety policy,
which reminds bicyclists, automobile drivers, and pedestrians to exercise caution
while traveling on the Laboratory's steep and winding roads, is outlined below:
Pedestrians are also subject to the California Vehicle Code. Although they do have the right of way at marked crosswalks and unmarked intersections, they must not move into the paths of moving vehicles so suddenly as to constitute a hazard. At all other points on roadways, pedestrians must give way to vehicles. It is the responsibility of supervisors to explain traffic rules to new members of their staff, who might not be familiar with the California Vehicle Code (e.g., visiting researchers).
On-site transfers of radioactive wastes are performed by EH&S. Information regarding the segregation and packaging of radioactive wastes for on-site transport can be found in LBNL/PUB-3092, Guidelines for Generators to Meet HWHF Acceptance Requirements for Hazardous, Radioactive, and Mixed Wastes at Berkeley Lab. For additional information, please contact your EH&S Generator Assistance Specialist.
All off-site transportation of radioactive wastes is performed by EH&S using DOT-approved containers.
The EH&S Transportation Office coordinates the off-site transportation of radioactive materials for all Berkeley Lab research projects and EH&S functions. This is to ensure that applicable requirements are met, such as 49 CFR (US Department of Transportation) and Property Management approval. These requirements address areas such as training, shipping papers, packaging, vehicle placarding, and monetary accountability. Chapter 21, Radiation Safety, provides additional information about the transportation, procurement, and delivery of radioisotopes. Contact your Radiological Control Technician or Health Physicist, or call ext. 7652 for assistance.
On-site transportation of radioisotopes is also normally conducted by the Radiation Protection Group. Small amounts of radioactive materials may be transported on site by authorized users if certain requirements are met. This policy is contained in EH&S Procedure 750. Contact your Radiological Control Technician or Health Physicist, or call ext. 7652 for assistance.
The possession and use of radioactive materials and radiation generating devices must be formally authorized in writing by EH&S. Chapter 21, Radiation Safety, identifies how request these authorizations and outlines basic radiation safety program requirements.
On-site spill: dial 7911
Off-site spill: dial 911
If there is an accidental release of hazardous materials during transportation, the driver must take the following actions:
Procedures for the pickup and delivery of hazardous materials are under the authority of Transportation of Materials.
Transportation of Materials is responsible for movement of certain Laboratory materials on and off the LBNL site. Prescribed routes with specified pickup and delivery points are serviced on a regular basis. Material that cannot be handled on routine runs is assigned on an unscheduled basis. Hazardous materials are handled in accordance with DOT Regulations (49 CFR, Part 172).
Receiving must prepare a Hazardous Shipping Paper (Fig. 5.25) per 49 CFR 172.202 that includes the following information:
The pink copy of the Hazardous Shipping Paper must be attached to the material. The yellow copy must be placed in a folder. Material and folder must then be given to the transportation warehouse run driver. The white copy of the manifest must be placed in the Receiving purchase-order file.
When staging the load, segregate hazardous material from other materials to be transported, in compliance with compatibility rules of 49 CFR, 177.848:
Fig. 5.25. Hazardous Shipping Paper.
The warehouse run driver must:
The delivery driver must:
The transportation clerk must hold the manifests in a suspense file for one year and then discard them.
The material handler must prepare a Hazardous Shipping Paper and place it in the outbound pickup area with the material. The procedure for staging the load and segregating hazardous materials is given under Receiving, above.
The delivery driver must follow the procedure given for the warehouse run driver, above.
The transportation clerk must hold all manifests in a suspense file for one year and then discard them.
See Chapter 13, Gases.
The transportation clerk must refer requesters to EH&S for collection of waste oil products and empty barrels.
The driver must notify the transportation clerk or his or her supervisor by radio. Clear the channel by stating that you have an emergency. Give the following information:
Attempt to contain or isolate the hazard until help arrives.
If you are unable to contact the base station by radio, try to get a passerby to telephone (510) 486-7911 so that you can remain with the truck. If necessary, leave the vehicle, go to a phone, and call (510) 486-7911.
Call 7911, and give all the information needed.
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