Section 5.5
OFF-SITE SAFETY

It is LBNL's policy to prevent injuries and illnesses at all locations of responsibility, including off-site operations. Off-site operations include all sites on the UC Berkeley campus and all sites away from LBNL.

5.5.2 Scope

This policy applies to:

5.5.4 Off-Site Operations

Personnel contemplating off-site operations must give written notification to the EH&S Integrated Health and Safety Group of the nature and scope of the project. This notification must be made as soon as possible during the proposal stages of the project. The notification must include a completed Hazard Assessment Guide Table (see Chapter 6, ES&H Documentation and Approvals). Additional safety documentation required by LBNL (e.g., Activity Hazard Documents, Specific Safety Procedures, Radiation Work Permits) must be provided and approved by the appropriate LBNL safety professional prior to initiation of the project unless:

1. The work is performed in space identified in Appendix J of the Memorandum of Understanding (MOU).
   
   
2. The safety jurisdiction of the location where the work is to be performed (e.g., other National Laboratories) requires documentation equivalent to LBNL.

If the work is performed in an equivalent safety jurisdiction, then the appropriate safety professionals at that jurisdiction approve the documentation.

Safety representatives from the division and/or the Integrated Health and Safety Group of EH&S may visit off-site operations to:

5.5.5 Off-Site Injuries and Illnesses

When LBNL employees are injured or become ill during off-site operations, the following procedure should be used:

1. Employees should obtain appropriate treatment by a local physician or hospital staff.
   
2. The Health Services Group, ext. 6266, should be informed so that the proper injury/illness report can be prepared.
   
3. The Health Services Group forwards this injury/illness report to the EH&S Integrated Health and Safety Group and the Risk Manager when applicable.
   
4. The EH&S Integrated Health and Safety Group determines whether the injury/illness is work related.

5.5.6 Activity Hazard Document

Divisions determine whether a written Activity Hazard Document (AHD) is needed. The determination is the responsibility of the division director. When reviewed and approved, the AHD becomes the principal safety document for the project or activity. For an example of an AHD, refer to PUB-3000, Chapter 6, ES&H Documentation and Approvals.

5.5.7 Boating and Diving Operations

Supervisors of employees planning to engage in work-related boating or diving operations must contact the Integrated Health and Safety Group, ext. 2976, for guidelines and safety procedures relevant to their specific operation.

An Application for Vessel Use form from EH&S (see Appendix B for example) must be filled out and reviewed by the Integrated Health and Safety Group for each vessel.

5.5.8 Aviation Policy

Berkeley Lab's aviation policy is contained in the document Aviation Policy and Procedures.  

5.5.9 Responsible Parties

Personnel contemplating off-site operations must give written notification of the nature and scope of the project, including an AHD (if necessary).

Safety representatives from the division and/or Field Support Department of EH&S may visit off-site operations.

The AHD is to be reviewed and approved by the operation's Division Director and by the EH&S Division.

5.5.11 Related PUB-3000 Chapters

5.5.12 References