Quick Start Guide
Section 5.1: Incident Reviewing and Reporting

Program: Incident Review Program  
NEW: 10/10
URL: http://www.lbl.gov/ehs/pub3000/CH05_1.html
Revision Record: http://www.lbl.gov/ehs/pub3000/Pub3000Changes.html

Who needs to know about these requirements?

The requirements of Incident Reviewing and Reporting apply to:

• Laboratory employees, participating guests, visitors, and subcontractors affected by the incident (i.e., those injured or involved in the incident, or those who witnessed the incident that resulted in the injury or illness)
  
• Line management
  
  • Supervisors of injured employees, participating guests, visitors, or subcontractors; supervisors responsible for the areas where an incident occurred; or line management responsible for programs that directly impacted the injury or illness
    
  • Other line management representatives as defined in the division’s ISM plan (such as a work lead or other individual with delegated authority and accountability)
    
  • Division Safety Coordinator
    
• Incident Review Program Manager
  Incident Review Program Investigators

Why?

To assure that LBNL personnel:

• Understand the causal factors that lead to an injury
  
• Correct hazards or institutional deficiencies that contributed to an injury
  
• Comply with UC-DOE contract requirements

What you need to consider while reviewing an incident:

1. Define the scope of the incident (this is guided by the Incident Review Program Investigator).
• Minor incidents: Injury cases involving first-aid treatment, low-level Occurrence Reports, etc.
• Serious incidents: Injury cases requiring medical treatment and many Occurrence Reporting and Processing System (ORPS) reportable events
• Incidents that require a DOE Type A or B investigation (for more information, see Section 5.1.1.1)
2. Consult the Incident Review Program Manager, your Division Safety Coordinator, or your EH&S Division Liaison to determine if an incident scene must be preserved for review.
3. Line management contacts the Incident Review Program Manager (510-486-6934) as soon as an employee report of injury has been initiated.
4. Participate in the incident-review effort. Review team members have varying responsibilities, as defined in Section 5.1.3, Roles and Responsibilities for Reviewing Work-Related Injuries and Illnesses.
5. Data is objectively collected (injured employee and witness statements, physical evidence, photographs, etc.).
6. Analyze hazards that led to the incident.
• Causal analysis will be performed by or under the Incident Review Program oversight.
7. Develop/implement controls to prevent the incident from recurring.
8. Prepare report.
• Incident Review Investigator prepares the report unless line management prefers to complete it.
• Division line management signs concurrence with the report.
• The report is reviewed by a QA panel selected by the EH&S Division Director.
9. Line management evaluates corrective action effectiveness in accordance with PUB-5519(1), Issues Management.

Where to find out more:

• LBNL Health and Safety Manual (PUB-3000), Section 5.1 (Incident Reviewing and Reporting)

Whom to contact for help:

• The Incident Review Program Manager at (510) 486-6934