Approved by Douglas Fleming
Revised 10/12
Employees or former employees may file an ES&H concern with their immediate supervisor, higher level managers, Director of the EH&S Division, or the local DOE office. Concerns may be submitted by calling the LBNL Employee Hotline (800) 403-4744. This toll free number is available 24 hours every day and is operated by a third-party vendor for confidentiality and anonymity if so desired by the caller. Persons reporting improper activities are fully protected by the law andLBNLpolicy against retaliation. Under 10 CFR 708, employees also may file their concerns (not limited to ES&H) with the DOE Chicago Office Employee Concerns Program Manager at (630) 252-2299. The LBNL HR Web site also has information regarding whistleblower policy, and provides a number of 24-hour hotlines of potential use to LBNL employees.
Workers are responsible for bringing safety and health concerns promptly to the attention of the appropriate manager, supervisor, or work lead for resolution. Line management is then responsible for investigating the concern and implementing corrective action. If a satisfactory response is not received, the senior manager for the organization should be contacted, followed by the Director of the Environment, Health, and Safety Division.
Information pertaining to work-related fatalities, injuries and illnesses occurring among DOE contractor/subcontractor employees and arising out of work primarily performed at DOE-owned or DOE-leased facilities under LBNL direction will be documented and reported to DOE in accordance with the LBNL Worker Safety and Health Plan (PUB-3851). The process in place at LBNL for collecting appropriate data and reporting such occurrences is documented in the LBNL EH&S Division, Occupational Safety Internal Process 1: Occupational Injury and Illness Record Keeping and Reporting (OIIRR).
Occasionally circumstances may arise where application of this policy and/or other chapters in this manual prevent work from being conducted without compromising safety. If it is necessary to perform this work, each circumstance will be brought to the attention of the EH&S Division in the form of a request for variance, identified below. Each request will be reviewed on a case-by-case basis.
Principal Investigators and/or other LBNL employees who have the concurrence from his/her cognizant division director may request in writing a variance from LBNL safety policy. Requests for variances go to the EH&S Division Director and must include:
For more information on variances, see Section 1.4 (Roles and Responsibilities). If operations are suspended, the work stoppage must be investigated and reported in accordance with the relevant procedure specified in the Chapter 5, Section 5.1, of PUB-3000, Accident Investigation & Reporting, Occurrence Reporting Program, or Chapter 10 of PUB-3000, Construction Safety. Operations can resume when authorization has been granted by the EH&S Division Director or designee.
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