Prospective employees, guests, or subcontractors who are citizens of, were born in, or are affiliated with (employed or sponsored by) any of the sensitive countries listed above require one-month advance notification to the Foreign Visits and Assignments (FVA) Office (495-2523) to allow for adequate processing time and Lab Executive approval. Berkeley Lab is only required to document the assignments (over 30 consecutive calendar days) of individuals from sensitive countries. The Lab is not required to track the visits (less than 30 consecutive calendar days) of sensitive country foreign nationals unless they have access to sensitive subjects or they require access to a Property Protection Area (PPA).
NOTE: DOE requirement does not include those from sensitive or terrorist-sponsoring countries who have become U.S. citizens. The requirement does, however, include permanent residents or "green card" holders.
Terrorist-sponsoring (T-4) Countries
DOE requires additional processing for employees, guests, or subcontractors from terrorist-sponsoring countries. Individuals from T-4 countries who are working or conducting research for any length of time must be approved by the DOE Under Secretary for Science BEFORE they can be granted access to the Laboratory. The DOE approval process may take 4-6 months or more to complete so early notification to the FVA Office (495-2523) is essential to best accommodate the prospective employee, guest, or subcontractor as well as the sponsoring division.
NEW POLICY CHANGE FOR T-4 VISITORS (Not engaged in work or research):
No DOE approval is required for short-term T-4 visitors who are not badged and are not engaged in work or research. They must have a host and a business need to visit the Lab for tours, meetings, workshops, conferences, job interviews, etc. T-4 visitors are not allowed access to LBNL Property Protection Areas. Contact FVA Administrator (495-2523) for additional information.
Principal investigators sponsoring individuals from sensitive or terrorist-sponsoring countries or supervisors overseeing their work or research have certain responsibilities before, during, and after a visit or assignment. Some of these responsibilities include:
- Timely notification of an individual's visit or assignment to the Lab (See Approval Timing for details on required documents and approval time frames)
- Notification of changes in immigration status, areas to be accessed, or dates of access
- Return of badges, parking permits, or keys upon completion of a visit or assignment
SEC0500, Hosting Foreign Nationals is a 15-minute online course that outlines specific host responsibilities (Firefox browser recommended). Course credit will be recorded on the employee or guest's training profile through the Job Hazards Analysis (JHA) program. A PDF version of the course is provided here for reference.
|China, People's Republic of|
|Hong Kong (Special Administrative Region of China)|
|Korea, Democratic People's Republic of (North Korea)|
|Macau ((Special Administrative Region of China)|