Environment/Health/Safety/Security (EHSS): ISSM: Approval and Timing Requirements

EHSS
Integrated Safeguards & Security Management

Approval and Timing Requirements

CATEGORY	FORMS	DOE VISIT (<30 calendar days)	DOE ASSIGNMENT (>30 calendar days)
TERRORIST-SPONSORING COUNTRY
GUESTS and AFFILIATES	PGIF Curriculum Vitae T4 Questionnaire² DOE Approval Packet²	Contact FVA Office (495-2523) as early in the invitation process as possible. Prior DOE secretarial approval is required before LBNL access can be granted. Approval process may take 6-9 months or more so early notification is essential.	Contact FVA Office (495-2523) as early in the invitation process as possible. Prior DOE secretarial approval is required before LBNL access can be granted. Approval process may take 6-9 months or more so early notification is essential.
SHORT-TERM VISITORS NEW POLICY CHANGE FOR T4 VISITORS (Not engaged in work or research) (Includes meetings, workshops, conferences, tours or job interviews)	Visitor Pass Request Contact FVA Office (495-2523) for additional information	Submit Visitor Gate Pass Request to provide your visitor with an electronic parking pass or bus pass prior to arrival at LBNL	NA
PROSPECTIVE EMPLOYEES	DOE FACTS Questionnaire¹ Curriculum Vitae T4 Questionnaire² DOE Approval Packet²	Contact FVA Office (495-2523) as early in the hiring process as possible. Prior DOE secretarial approval is required before LBNL access can be granted. Approval process may take 6-9 months or more so early notification is essential.	Contact FVA Office (495-2523) as early in the hiring process as possible. Prior DOE secretarial approval is required before LBNL access can be granted. Approval process may take 6-9 months or more so early notification is essential.
CATEGORY	FORMS	DOE VISIT (<30 calendar days)	DOE ASSIGNMENT (>30 calendar days)
SENSITIVE COUNTRY
GUESTS and AFFILIATES	PGIF Curriculum Vitae	No current DOE requirement unless sensitive subjects are involved or access to Property Protection Area (PPA) required. Contact FVA Office (495-2523) for additional information.	Division should email PGIF to fva@lbl.gov one month prior to guest hire date
VISITORS (Under 30 days)	Visitor Pass Request Contact FVA Office (495-2523) for additional information.	No current DOE requirement unless sensitive subjects are involved or access to Property Protection Area (PPA) required.	NA
PROSPECTIVE EMPLOYEES	DOE FACTS Questionnaire¹ Curriculum Vitae	No current DOE requirement unless sensitive subjects are involved or access to Property Protection Area (PPA) required. Contact FVA Office (495-2523) for additional information.	Candidate should return DOE FACTS Questionnaire along with LBNL application to Human Resources 1 month prior to hire date. Contact FVA Office (495-2523) for information.
CATEGORY	FORMS	DOE VISIT (<30 calendar days)	DOE ASSIGNMENT (>30 calendar days)
NON-SENSITIVE COUNTRY
GUESTS VISITORS EMPLOYEES	Contact FVA Office (495-2523) for processing requirements	DOE requirement if cardkey access is required for a Property Protection Area (PPA)	DOE requirement if cardkey access is required for a Property Protection Area (PPA)
¹ All prospective candidates receive DOE FACTS Questionnaire with LBNL application form. Candidates must return completed questionnaire and application to Human Resources. Questionnaires are handled separately from the hiring process. ² Obtain from FVA Office (495-2523)