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Responsibilities

As an authorized controlled substance worker you can handle, access, or manipulate controlled substances for research purposes.  You are responsible for understanding and complying with all DEA regulations, program requirements and LBNL policy governing the acquisition, use, storage and disposal of a controlled substance.  These include:

  • Reports any suspicions of illegal use or diversion of a controlled substance.
  • Maintaining proper security controls (always have your key with you, never give out the combination to the storage cabinet, etc.)
  • Making accurate entries on the inventory /use log for any controlled substance you use.
  • Completing Controlled Substances training.
  • Maintain accountability for all controlled substances for which you are assigned.
  • Completing and submitting the employee screening authorization form.
  • Never transferring a controlled substance from another institution to LBNL without prior approval from the EHSS Program Administrator. 
  • Never transferring controlled substances from LBNL to another institution without prior approval from the receiving institution.
  • Never synthesizing a controlled substance without specific authorization from the EHSS Program Administrator.

 

If you are the authorized controlled substances custodian you have the responsibility for overall possession of the controlled substance.  You are responsible for understanding and complying with all DEA regulations, program requirements and LBNL policy governing the acquisition, use, storage, and disposal.  These responsibilities include:

  • Initiates controlled substance acquisition process for research use.
  • Reports any suspicions of illegal use or diversion of a controlled substance.
  • Obtains prior approval from the EHSS Program Administrator for transfers of controlled substances from another institution to LBNL.
  • Obtains prior approval from the receiving institution and the EHSS Program Administrator for transfers of controlled substances to another institution.
  • Obtains specific authorization from the EHSS Program Administrator prior to synthesizing a controlled substance or controlled substance analogue.
  • Maintaining proper security controls (always have your key with you, never give out the combination to the storage cabinet, etc.)
  • Making accurate entries on the inventory /use log for any controlled substance you use.
  • Completing Controlled Substances training.
  • Maintain accountability for all controlled substances for which you are assigned.
  • Understanding and maintaining awareness of all activities with controlled substances for which you are accountable.
  • Maintaining an up-to-date LBNL registration form for your project.
  • Providing a valid project id to Human Resources for employee screening for all employees requiring direct access to the controlled substance.
  • Maintaining all required records (see records section).
  • Providing an adequate lockable storage cabinet or safe that meets security requirements.
  • Reviewing the exempt preparations list for substances you can use that are not subject to DEA regulation.
  • Reporting any significant loss of a controlled substance to the EHSS Program Administrator within 24 hours of discovery.
  • Entering chemicals into the Chemical Management System.
  • Participating in the initial, annual, and terminal Property Management inventory.
  • Reports any changes to storage configuration or location; the quantity or substance required for research, or personnel having direct access to the controlled substance.