ROLES AND RESPONSIBILITIES
The duties, roles, and responsibilities of LBNL personnel are delineated below:
Division Directors shall ensure that:
- Division activities involving hazardous materials are conducted within the safety envelope and the scope of work identified in the Division Safety Plans as required by PUB-3140, LBNL Institutional Integrated Safety Management Plan.
- Resources are provided to line managers to identify, evaluate and control chemical hazards associated with existing and proposed work performed within their Division to ensure that ES&H can be integrated into day-to-day operations. This extends throughout the period of occupancy and when vacating or transferring Laboratory space.
- ES&H concerns reported by their employees are addressed.
- Accidents are thoroughly investigated and corrective action is taken to prevent recurrence.
- Violations of codes and safety standards identified by reviews or inspections are corrected in a timely manner.
Supervisors, Managers, and Work Leads
Supervisors, managers, and Work Leads are part of the safety line management chain from each worker to the Laboratory Director. Supervisors and Managers are part of the formal management chain, and they have the responsibility for adhering to all EH&S policies and safe work practices. Work leads (who may be non-management) derive authority from formal laboratory managers and/or supervisors to ensure that day-to-day work, operations, and activities in their assigned area(s) and activities are conducted safely and within established work authorizations. Supervisors, managers and work leads are collectively referred to as “safety line managment.”
Supervisors, Managers and Work Leads are required to:
- Integrate ES&H into resource planning, funding, prioritizing, planning, scheduling, and implementation of work conducted under their purview.
- Inform employees, contractors, students, and visitors about Berkeley Lab’s EH&S policies and procedures and ensure that they are aware of the existence and availability of chemical hazard information and resources.
- Follow PUB-3000, Chapter 6, “Safe Work Authorizations” to identify the hazards present in the work area and establish the necessary controls.
- Ensure that Activity Hazard Documents (AHDs) are completed for applicable operations.
- Ensure that employees complete a Job Hazards Analysis (JHA) and complete all required training.
- Provide specific training on the hazards and safety precautions related to each employee's assigned work.
- Ensure that Exposure Assessments are performed to identify chemical hazards and to select engineering controls and Personal Protective Equipment.
- Re-evaluate PPE requirement whenever the work or the physical layout changes.
- Ensure that equipment and chemical containers are adequately labeled.
- Coordinate with the Area Safety Leader to assure that the hazards associated with their operations are reflected in the entrance placard.
- Delineating Reduced Protection Areas and Food Areas.
- Post work areas with a Caution Placard that depicts the hazards in the area.
- Ensure that Material Safety Data Sheets (MSDSs) are provided to personnel upon request.
- Review applicable lessons learned information about chemicals prior to their procurement and use. This information is available from the EH&S Lessons Learned Web page, and is automatically distributed to individuals based on how they answer their Job Hazards Questionnaire.
- Substitute chemicals with materials of lower hazard when practical.
- Limit the amount of hazardous materials procured, used, and stored to the minimum required.
- Maintain a current chemical inventory of the hazardous materials stored in the work area by using the Chemical Management System.
- Use the Hazard Management System (HMS) Database and update it regularly to identify locations where hazardous materials are used.
- Be aware of and approve the procurement of hazardous materials for use in the work area.
- Comply with Procurement Department purchasing policies regarding the prohibitions/controls on restricted items.
- Adhere to Transportation guidelines regarding moving and transporting hazardous materials.
- Investigate accidents and near-misses involving hazardous materials.
- Ensure that corrective actions identified from accident investigations and laboratory/shop inspections are implemented.
- Ensure that hazards in all laboratory and shop spaces are controlled. This extends throughout the period of occupancy and when vacating laboratory and shop space. When vacating an area, all hazardous materials must be removed, transferred to new ownership, or properly disposed of. Work areas must be cleaned prior to transfer of ownership. Additional guidance on transfer of ownership may be found in the section entitled “Decommissioning Equipment, Buildings, Laboratories And Shop Spaces"
- Ensure that hazardous waste is handled in accordance with PUB-3000, Chapter 20, “Hazardous Waste Disposal.”
Area Safety Leaders
An Area Safety Leader is the individual assigned by the Division controlling the Technical Area to coordinate safety issues within the Area. The Area Safety Leader will coordinate with Supervisors, Managers and Work Leads to assure that the hazards associated with their operations are reflected in the entrance placard.
Employees, Workers, Subcontractors, and Casual and Participating Guests
For purposes of safety, LBNL does not distinguish between career employees, subcontractors, and guests/visitors. All personnel are required to:
All personnel have the right to:
- Be notified of measured or suspected exposures to harmful substances at or above occupational exposure limits.
- Request medical consultations and access their workplace medical and exposure records.
- Refuse to work in unsafe conditions or to perform work that could create a hazard to themselves or other workers.
- File confidential health and safety complaints with the Ethics Hotline, at (800) 403-4744.
Environment, Health, and Safety Division
The Environment, Health, and Safety (EH&S) Division is responsible for providing support and guidance for the development and implementation of this CHSP.
The EH&S Division will:
- Provide the resources necessary for planning, developing, and implementing the CHSP.
- Provide administrative support for managing EH&S training and information programs.
- Provide guidance to Line Managers for maintaining chemical inventories.
- Maintain the site wide Chemical Management System.
- Maintain the Hazard Management System (HMS) Database.
The EH&S Chemical Hygiene and Safety Program Manager (Larry McLouth, ext. 5286) will:
- Serve as the Laboratory’s Chemical Hygiene Officer.
- Consult with the Laboratory community on the development and implementation of chemical hygiene and safety policies and practices.
- Develop and maintain the Chemical Hygiene and Safety Plan.
- Consult with the Procurement Department and EH&S Subject Matter Experts for identifying and maintaining a list of restricted items requiring review or approval prior to procurement.
- Maintain the Activity Hazard Document (AHD) database.
- Maintain chemical hygiene and safety information resources such as Material Safety Data Sheets and other online chemical safety databases and make them available to the Laboratory community.
- Develop, maintain and present CHSP training (EHS 348).
- Consult with the EH&S Training Group to develop and maintain online CHSP training.
- Develop and implement the Laboratory’s Technical Assurance and Assessment Program for chemical hygiene and safety.
- Review the effectiveness of the CHSP annually.
EH&S Industrial Hygienists will:
- Support the Chemical Hygiene and Safety Program Manager in implementing the provisions of this plan.
- Assist Work Leads in performing and documenting hazard assessments for existing and planned operations, including Laboratory moves and decommissioning.
- Provide guidance for establishing administrative, work practice, personal protective equipment, and engineering controls. This includes writing hazard assessments for respirator protection and providing input for Activity Hazard Documents.
- Serve as subject matter experts and serve as program managers in their assigned areas.
- Perform and document exposure monitoring to determine employee exposures to hazardous materials and to evaluate the adequacy of controls. This includes notifying affected employees of monitoring results.
- Review the procurement and use of restricted items and other hazardous materials to assist Work Leads in developing controls.
- Provide Health Services with employee exposure monitoring data and medical referrals.
- Upon request, assist Line Managers in developing and providing hazard-specific training.
- Carry out the Mercury Thermometer Exchange Program.
EH&S Health Services will:
- Provide medical consultation and examinations for individuals who are exposed or potentially exposed to hazardous materials.
Provide consultation to women of child-bearing age with respect to reproductive toxins.
The Fire Department shall:
EH&S Waste Management Group will:
EH&S Occupational Safety Group will:
- Establish processes in order that the following hazard communication information is conveyed to construction and non-construction subcontractors:
- The LBNL hazard communication program is described in Pub 5341, Chemical Hygiene and Safety Plan (CHSP).
- The CHSP describes our hazardous material labeling system and has a link to access our Material Safety Data Sheet database.
- The CHSP may be accessed from the Laboratory’s A-Z Index.
EH&S Training Group will:
- Assist the Chemical Hygiene and Safety Program Manager in developing and maintaining online CHSP Training (EHS 348), refresher courses and tests.
- Provide support for administering CHSP Training.
Safety Review Committee
The Safety Review Committee reports to and advises the Laboratory Director of Operations on matters of environment, safety and health. In this capacity, it acts as a resource to the EH&S Division Director for reviewing and recommending methods and/or policies for addressing special safety issues.
The Procurement Department will:
- Maintain a restricted items list and a Procurement Item Categories List in consultation with the EH&S Division.
- Ensure that requesters, preparers, and buyers adhere to the Laboratory’s hazardous material procurement procedures.
- Notify EH&S of Restricted Item purchases.
- Obtain EH&S approval for purchases of restricted items that require EH&S approval.
- Provide EH&S Industrial Hygiene Group with hazardous material procurement reports upon request.
The Facilities Division will:
- Coordinate Laboratory demolition, construction, and renovation activities with EH&S to ensure that proper design review and approval are performed and that work areas and equipment meet current requirements, specifications, standards, and codes.
- Adhere to applicable design criteria and standards as defined by the Laboratory’s Work Smart standards, Facilities specifications and Facility Installation Details.
- Coordinate with current space occupants to ensure that all chemicals, radiological material, and wastes are removed and that all visible residues are cleaned before demolition, construction, or renovation activities are initiated. Specific requirements are delineated in the section entitled Decommissioning and Cleaning of Laboratory Space.
- Ensure that newly installed or refurbished laboratory control and emergency equipment (e.g., ventilation systems, detectors, shutoff devices, and emergency eyewash and safety showers) is designed, installed, commissioned, and function-tested in accordance with applicable codes and guidance provided by the EH&S Division.
- Maintain a proactive preventive maintenance program to ensure that laboratory control and emergency equipment (e.g., ventilation systems, detectors, shutoff devices, and emergency eyewash and safety showers) are in proper operating condition in accordance with applicable codes and guidance provided by the EH&S Division.
- Inform on-site construction/equipment contractors of the presence and identity of hazardous materials in their immediate work areas.
- Notify building occupants of testing, demolition, construction, and renovation activities and their related hazards prior to initiation.
- Work with building managers and Laboratory occupants to ensure that the LBNL Roof Access Policy is followed during roof work.
- Provide project oversight to ensure that contractors are employing applicable ES&H controls. This includes but is not limited to ensuring that contractors:
- Provide the Laboratory with a Health and Safety Plan for all activities conducted on site.
- Provide the Laboratory with MSDSs for all hazardous materials brought on site. This provision must also be included in the contractor’s health and safety plan.
Transportation Services will:
- Ensure that hazardous materials are transported in accordance with federal, state, and local requirements as delineated in the PUB-3000 Chapter 5, “Occupational Safety.”
- Ensure that all hazardous materials received at LBNL are safely delivered to requesters. NOTE: Time-sensitive materials such as overnight shipments that require refrigeration will be promptly delivered to recipients.
- Transport hazardous materials associated with laboratory moves and relocations.
- Move and relocate equipment for requesters.
- Provide guidance to Laboratory personnel for off-site shipment of hazardous materials in accordance with Department of Transportation requirements.
- Ensure the proper storage and handling of chemicals awaiting delivery.
- Request guidance from EH&S for items requiring special handling.
- Ensure that contractors who provide moving or transportation services are familiar with the hazards of the materials they must handle.