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Limited Floating Holiday Implementation Guidance

Eligibility
Time Entry Procedures

Related Links
Limited Floating Holiday Q&A
RPM Holiday Policy

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Effective January 1, 2003, the Laboratory implemented a limited floating holiday to replace the former Administrative Holiday that was observed during the winter holiday shutdown.

Employees will be able to elect to observe the limited floating holiday on one of the three days:

  • The 4th Friday and March as Caesar Chavez Day
  • November 11 as Veterans Day
  • During the winter holiday shutdown as is the current practice

Employees using the floating holiday for Cesar Chavez day or Veterans Day will be required to use a third vacation or leave without pay day during the winter holiday shutdown.

The first day the limited floating holiday may be used was Friday, March 28, 2003.

The floating holiday must be used within the calendar year.

At the beginning of each calendar year, employees will inform supervisors of the holiday they wish to use as a floating holiday.

Supervisors are encouraged to make every effort to grant an employee's request to take Cesar Chavez Day or Veterans Day as their floating holiday.  However, since the Laboratory will be open on those days, approval will be based on operational needs.

Read the Holiday Policy for complete information on this change.

ELIGIBILITY

This policy applies to non-represented employees.  Represented employees should refer to their collective bargaining agreements.

UNION

FLOATING HOLIDAY

CX May elect to observe the limited floating holiday on either Cesar Chavez day or Veterans Day or during the winter holiday shutdown
KB Use the Administrative Holiday during winter holiday shutdown
NX Use the Administrative Holiday during winter holiday shutdown
RX May elect to observe the limited floating holiday on either Cesar Chavez day or Veterans Day or during the winter holiday shutdown
SX There is a provision for a floating holiday; refer to the collective bargaining agreement.
TX May elect to observe the limited floating holiday on either Cesar Chavez day or Veterans Day or during the winter holiday shutdown

 

TIME ENTRY IN LETS

Eligible employees will enter the floating holiday code (FH) on one of the eligible days.

Once an eligible employee has used his/her floating holiday, LETS will not allow entry of the second floating holiday in the calendar year. 

When an eligible employee uses his/her floating holiday for either Cesar Chavez or Veterans Day, LETS will automatically populate the administrative holiday during shutdown with a vacation day.  If an eligible employee has not used the floating holiday before the winter holiday shutdown, LETS will automatically populate the administrative holiday date with the floating holiday. 

For eligible employees, LETS will automatically populate the Administrative Holiday during shutdown as a regular holiday (H).