The table below lists changes and additions made to the Web version of the RPM from June 1, 1995–December 31, 2006.
For changes to the RPM made after 2006, go to the following links:
| Section | Section
and paragraph names | Nature of change | Revision
date
|
| Definition of Terms | NA | Adds information from new term appointment policy in RPM §2.01, clarifying that term employees may also be appointed for nonscientific appointments to work half-time or more on a specified project. | 10/12/98
|
| Definition of Terms | NA | Adds definition of "visiting faculty" in conjunction with changes in RPM §§2.01(K)(2), 2.07(C)(6). | 01/26/00
|
| Definition of Terms | NA | Changes definition of Confidential Employees. | 11/15/00 |
| Definition of Terms | NA | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01 |
Definition of Terms |
NA |
Visiting Researcher changed to Guest Researcher. |
08/26/02 |
| Definition of Terms | NA | "graduate students" changed to "students" under "Scientific Collaborators" and "Student Guests" definitions to accruately reflect research population. | 03/18/05 |
| Global change | NA | Changes "CFO" to "Financial Services Department." | 07/01/99
|
Global Change |
NA | Updates links to Contract 98 throughout RPM to reflect new URL. |
04/26/00 |
| Global change | NA | "Facilities Department" and "Facilities Department Head" respectively changed to "Facilities Division" and "Facilities Division Director." | 11/20/03 |
| Global change | NA | 1. Change "Deputy Director
of Operations" to "Associate Laboratory Director for Operations." |
06/22/05 |
| Institutional Memberships | NA | Annual update of list. | 01/03/01
|
| Institutional Memberships | NA | Updated List. | 03/01/04 |
| Procedures for Submitting Changes to Update the RPM | NA | Changed "the RM coordinates with the HR (ER/LR) Office" to "the RM coordinates with the HR Policies Analyst." | 05/09/05 |
Responsible Managers |
NA |
Randolph Scott replaces Guy Bear as Responsible Manager. |
01/11/02 |
Responsible Managers |
NA |
Reid Edwards replaces Mike Chartock as Responsible Manager for Section 5.01. |
04/15/02 |
| Responsible Managers | NA | Phyllis Pei, 1.11 and 7.01; Dan Lunsford 1.04 and 1.06; Robin Wendt 8.01. | 10/04 |
| Responsible Managers | NA | Replaced Sally Benson with David McGraw; changed Deputy Director for Operations to Associate Laboratory Director for Operations | 07/14/05 |
Responsible Managers |
NA |
Replaced Anil Moré with Michael Costello. | 09/26/05 |
Responsible Managers |
NA |
Changed incorrect title to Controller for all references to Michael Costello. | 11/01/05 |
| RPM/index.html | RPM Title Page | Moved "Search the RPM" link underneath "Table of Contents" in the title page per Carla Garbis. | 06/22/06 |
| RPM/search.html | RPM Search Page | Updated Google search form URL to point to the google1.lbl.gov appliance, per recent updates and recommendations made by Lab webmaster Martin Gelbaum. | 06/22/06 |
| §1.01(A) | Manuals, Handbooks, and Similar Publications | Financial Management Office changed to CFO/Finance. | 09/20/96
|
| §1.01(B) | General Administration and Services (Manuals, Handbooks, and Similar Publications; Signature Authorization System) | Changes heading to reflect name of new Signature Authorization System. | 03/12/99
|
| §1.01(E) | Manuals, Handbooks, and Similar Publications | Procurement changed to CFO/Procurement. | 09/20/96
|
| §1.01(H) | Emergency Plans | Paragraph revised to reduce procedural instructions and instead point to Emergency Preparedness web site. | 04/28/04 |
| §1.01(I) | Manuals, Handbooks, and Similar Publications | Property Management Guide changed to Property Guide; Chief Financial Office, Business Services changed to CFO/Business Services. | 09/20/96
|
| §1.01(J) | Employee Handbook | Paragraph deleted and rest of section renumbered as Employee Handbook no longer exists. | 04/01/04 |
| §1.02 | Administrative Announcements and Directories Plant | Paragraphs (B) and (C) switched for clarity. | 09/20/96
|
| §1.02 | Administrative Announcements and Directories | Replaced deputy directors with Deputy Director and Associate Laboratory Director for Operations. Replaced TEID with CSO. | 08/23/05 |
| §1.02(A) | Administrative Announcements and Directories | A. Institutional Memos. Administrative memos renamed "Institutional" memos. Changes in categories and in authority. Paragraph (3), "Distribution and Master Files," added, which states that normal distribution of institutional memos is by e-mail and gives holders of record and archive copies. | 06/22/95 |
| §1.02(A) | Administrative Announcements and Directories | A. Institutional Memos. Changes in standard distribution of Policy and Procedure memos; criteria given for Level 1 Distribution of General Administrative Memos. | 01/16/96 |
| §1.02(C) | Administrative Announcements and Directories | C. Standard Distribution Levels. Changes in standard distribution levels: Division Administrators and Division Safety Coordinators added as standard distribution levels. | 01/16/96 |
| §1.03 |
Plant Construction, Maintenance, and Service |
Makes Facilities Department responsible for Laboratory's response to power reduction alerts. |
07/11/00 |
| §1.03(A) | Construction, Maintenance, and Service | Reflects organizational name changes, taking out the Architecture and Engineering Group and Maintenance and Operations Group. | 09/20/96
|
| §1.03(B) | Construction, Maintenance, and Service | Reflects organizational name changes, taking out the Architecture and Engineering Group and Maintenance and Operations Group. | 09/20/96
|
| §1.03(C) |
Misc. Services |
Center Stores service functions assigned to Facilities (to correct typo). |
12/05/01 |
§1.04 |
Operation and Parking of Motor Vehicles and Bicycles; Use of Official Vehicles |
Places one-month limit on use of Temporary Laboratory Health Services Disabled Person Permits and specifies responsibility for fines and parking violation points levied against operators of Laboratory-furnished vehicles. |
07/11/00 |
| §1.04 | Operation and Parking of Motor Vehicles and Bicycles | Section has been revised and updated to clarify issues around reserved spaces, stack parking, and eligibility. | 04/28/04 |
| §1.04 | Operation and Parking of Motor Vehicles and Bicycles | Revised to reflect new bicycle safety policy | 05/10/05 |
| §1.04(A) |
Operating and Parking of Motor Vehicles and Bicycles (General) |
Language added to prohibit the use of skateboards, scooters, and in-line skates on Laboratory property. |
08/03/01 |
| §1.04(B) |
Operation and Parking of Motor Vehicles and Bicycles (Motor Vehicle and Bicycle Parking) |
Tables Table 1.04(B)(1) and Table 1.04(B)(2)" update categories of employees who are eligible and ineligible for parking permits, and an item about parking in motorcycle spaces has been added. | 04/06/01
|
| 1.05 |
Operation and Parking of Motor Vehicles and Bicycles; Use of Official Vehicles |
Places one-month limit on use of Temporary Laboratory Health Services Disabled Person Permits and specifies responsibility for fines and parking violation points levied against operators of Laboratory-furnished vehicles. |
07/11/00
|
| §1.05 | Use of Official Vehicles | Deputy Director for Operations changed to Associate Laboratory Director for Operations. | 08/23/05 |
| §1.05(D) | Use of Official Vehicles | Adds DOT-mandated requirement for drug and alcohol testing for certain classes of drivers of official vehicles. | 09/20/96
|
| §1.05(E) | Use of Official Vehicles | Driving classifications covered by policy changed. | 09/20/96
|
| §1.05(E) | Use of Official Vehicles (Drivers' Public Driving Records) | Changes RPM §1.05(E) to reflect organizational reassignment of functions. | 01/12/99
|
| §1.05(G) | Use of Official Vehicles | Associate Laboratory Deputy Director changed to Deputy Directory, Operations. | 09/20/96
|
| §1.06 | Laboratory Site Access | Conforms current organization names. Expands coverage of NERSC access. Expands and clarifies coverage of international (non-United States citizen) guests. Streamlines certain administrative aspects of parking rules. | 11/12/98
|
§1.06(A)(1) |
Laboratory Site Access/Site Access Policy |
The phrase "seeing eye dogs" changed to "service animals." |
5/28/03 |
| §1.07 | Laboratory-Hosted Meetings | Revises responsibility for conference coordination and informal meeting approval. Adds language from former RPM §§1.18 and 2.23(C)(2) on working meals and service of alcoholic beverages. Adds guidelines for meal costs. Clarifies off-site and on-site meeting provisions. | 05/21/99
|
| §1.07 | Laboratory-Hosted Meetings | The Laboratory has modified its Laboratory-hosted meetings policy in RPM §1.07 to comply with DOE Order 110.3 (Conference Management). | 09/30/00
|
§1.07 |
Laboratory-Hosted Meetings |
Policy rewritten to reflect the following: definitions have been streamlined, additional approvals are now required from Conference Services for meal service and off-site meetings, and allowable costs associated with meetings are limited to CONUS rates. Full text of the policy can be found here. |
5/23/03 |
| 1.07 | Laboratory-Hosted Meetings | Revised to update definition of a Laboratory-hosted meeting, and to describe the proper use of funds for meetings and related costs; items considered allowable and unallowable costs were also updated; section on food service revised to make clear the policy for on-site and local food services. | 01/12/06 |
| 1.07 | Laboratory-Hosted Meetings | Section 1.07(H) revised to reflect current food-service policy. Paragraph added to explain that special requests for food-service for Lab-hosted meetings may be made if they are critical functions supporting Laboratory best practices and mission. Such special requests are at the discretion of the Laboratory Director. | 05/15/06 |
| 1.07 | Laboratory-Hosted (Funded) Meetings | Section 1.07 (Laboratory-Hosted (Funded) Meetings) revised to address policies for Lab-hosted meetings only. Section 1.08 (Laboratory-Hosted (Funded) Conferences) added to distinguish policies for conferences from those for meetings. | 08/10/06 |
| §1.07(B) | Laboratory-Hosted Meetings | Office of Sponsored Research Administration changed to Sponsored Projects Office; Accounting Department changed to CFO/Finance. | 09/20/96
|
| §1.07(C) | Laboratory-Hosted Meetings | Office of Sponsored Research Administration changed to Sponsored Projects Office; Accounting Department changed to CFO/Finance. | 09/20/96
|
| §1.07(D)(5) |
Information Meetings/Process for Payment |
Deletion of policy encouraging use of Procurement Card to pay off-site vendors. |
2/27/03 |
| 1.08 | Laboratory-Hosted (Funded) Conferences | Section 1.07 (Laboratory-Hosted (Funded) Meetings) revised to address policies for Lab-hosted meetings only. Section 1.08 (Laboratory-Hosted (Funded) Conferences) added to distinguish policies for conferences from those for meetings. | 08/10/06 |
| §1.09 | Conferences, passim | Defines Institutional Conference Rooms and who is responsible for them, states that the Laboratory Director has priority for the use of all conference rooms, delineates specific-purpose rooms (e.g., those with video-conferencing facilities) and who administers them, and defines cancellation policy for standing reservations. | 04/24/01
|
| 1.09 | Open Meetings | Renumbered from 1.08 to 1.09 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.10 | Notary Public Service | Audio-Visual Activities and Services, a discontinued policy dropped, section renumbered (now Notary Public Service, formerly §1.11). | 09/20/96
|
| §1.10 | Notary Public Service | Deputy Director for Operations changed to Associate Laboratory Director for Operations. | 08/23/05 |
| §1.10 | Conference Rooms | Renumbered from 1.09 to 1.10 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.11 | Health Services | Renumbered, formerly §1.12; Health Services. | 09/20/96
|
| §1.11 | Notary Public Service | Renumbered from 1.10 to 1.11 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.11(A)(1) | Laboratory Occupational Medical Program/Medical Surveillance | Deletes language requiring comprehensive and confidential medical examination of new career employees and temporary employees hired for 3 months or more; | 4/17/03 |
| §1.11(B) | Health Services | States that the EAP is a service provided off-site at UC Berkeley's Tang Center. | 09/20/96
|
| §1.12 | Food Services | Renumbered, formerly §1.13 | 09/20/96
|
| §1.12 | Food Services | Clarifies policy on use of Berkeley Lab cafeteria at approved, on-site informal meetings. Adds instructions for electronic reservation of cafeteria for group use. | 05/21/99
|
| §1.12 | Health Services | Renumbered from 1.11 to 1.12 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.13 | Credit Unions | Renumbered, formerly §1.14. | 09/20/96
|
| §1.13 | Food Services | Renumbered from §1.12 to §1.13 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.14 | Employee Activities Association | Renumbered, formerly §1.15. | 09/20/96
|
| §1.14 | Employee Activities Association | Revised to reflect funding
policies and current structure of the EAA. |
06/22/05 |
| §1.14 | Credit Unions | Renumbered from 1.13 to 1.14 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.15 | Campus Facilities | Renumbered, formerly §1.16. | 09/20/96
|
| §1.15 | Employee Activities Association | Renumbered from 1.14 to 1.15 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.16 | Archives and Records Management | Renumbered, formerly §1.17. | 09/20/96
|
| §1.16 | Campus Facilities | Renumbered from 1.15 to 1.16 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.17 | Solicitation and Acceptance of Gifts | Renumbered, formerly §1.18; Conforms procedure to practice; Office of Sponsored Research Administration changed to Sponsored Projects Office. | 09/20/96
|
| §1.17 | Solicitation and Acceptance of Gifts | Clarifies procedures that must be followed for handling of all gifts. | 02/09/00
|
| §1.17 | Solicitation and Acceptance of Gifts | Revised to reflect current policies; links and forms updated. | 01/12/06 |
| §1.17 | Archives and Records Management | Renumbered from 1.16 to 1.17 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.18 | Working Meals | Renumbered, formerly §1.18. | 09/20/96
|
| §1.18 | Use of the Laboratory Mail System | Renumbered, formerly §1.19. | 09/20/96
|
| §1.18 | Working Meals | Deletes entire section and incorporates language in more appropriate places in RPM. | 05/21/99
|
| §1.18 | Solicitation and Acceptance of Gifts | Renumbered from 1.17 to 1.18 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.18(A), (D) | Working Meals | A. Urgency
of Work. Duration of meeting set for at least six hours added as criterion
for payment for working meals; other changes regarding parameters of work
sessions. D. Allowable Costs. "Breakfast" changed to "Continental Breakfast." |
08/8/95 |
| §1.19 | Space Management Policy | Renumbered, formerly §1.20. | 09/20/96
|
| §1.19 | Use of Laboratory Mail System | Adds restrictions and procedures on Laboratory funding of mailings. | 11/05/99 |
| §1.19 | Space Management | Deputy Director for Operations changed to Associate Laboratory Director for Operations. | 08/23/05 |
| §1.19 | Use of Laboratory Mail System | Renumbered from 1.18 to 1.19 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.19(B) | Space Management Policy | Facilities Planning changed to Facilities Planning and Estimating. | 09/20/96
|
| §1.19(B) passim | Space Management (Responsibilities and Approvals, Procedures) | Language was added in paragraph B stating when the Facilities Planning group is required to review vacated space not being immediately reused by the same division. | 04/05/01
|
| §1.19(C) | Space Management Policy | Indicates that the Laboratory space database is available via the ISS Toolkit. | 09/20/96
|
| §1.19(C) passim | Space Management (Responsibilities and Approvals, Procedures) | Under paragraph C, "Procedures," a subparagraph was added listing an allocation of space costs. Language throughout the paragraph generally was added updating procedures. | 04/05/01 |
| §1.19(D) | Space Management Policy | Facilities Planning changed to Facilities Planning and Estimating. | 09/20/96
|
| §1.19(D) | Space Management Policy | Indicates that, as staff to the Deputy Director, Operations, Facilities is the sole authorized requester for procurement of leased real estate. | 09/20/96
|
| §1.20 | Berkeley Lab Stationery and Logos | Renumbered, formerly §1.22. | 09/20/96
|
§1.20 |
Berkeley Lab Stationery and Logos |
Revises business card policy to allow the use of Laboratory funds to purchase business cards for certain employees. |
04/12/00 |
| §1.20 | Berkeley Lab Stationery and Logos | Revised to reflect change in responsible organization for stationary and logos from TEID to Creative Services Office; change approval of use of other logos or graphic symbols displayed with the official logo from TEID Head to Public Affairs Head. | 03/14/05 |
| §1.20 | Berkeley Lab Stationery and Logos | Deputy Director for Operations changed to Associate Laboratory Director for Operations. | 08/23/05 |
| §1.20 | Space Management | Renumbered from 1.19 to 1.20 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.20(A) |
Operating and Parking of Motor Vehicles and Bicycles (General) |
Language added to prohibit the use of skateboards, scooters, and in-line skates on Laboratory property. |
08/03/01 |
| §1.20(B)(2) | Berkeley Lab Stationery and Logos (Use of Letterhead; Approval of Nonstandard Letterheads) | Clarifies policy on using Berkeley seal on letterhead and business cards. | 05/12/99
|
| §1.21 | Forms Management | Renumbered, formerly §1.23 (old §1.21, Policy on Proprietary Information from External Sources, moved to new §§5.06–5.07). | 09/20/96
|
| §1.21 | Berkeley Lab Stationery and Logos | Renumbered from 1.20 to 1.21 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.22 | Organizational Memberships | Renumbered, formerly §1.24. | 09/20/96
|
| §1.22 | Berkeley Lab Stationery and Logos | Section rewritten to reflect use of new Laboratory name, logo, and letterhead on Lab stationery, and to update information on the authorization of business cards. | 05/22/96 |
| §1.22 | Organizational Membership | Policy removed from RPM because Laboratory's former Organizational Membership policy and procedures were rescinded by DOE’s Contract DE-AC02-05CH11231, effective June 1, 2005. | 09/23/05 |
| §1.22 | Forms Management | Renumbered from 1.21 to 1.22 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.22(B)(3) | Organizational Membership (Procedure) | Adds link to list of Berkeley Lab organizational memberships. | 03/16/99 |
| §1.23 | Metric Usage | Renumbered, formerly §1.26. | 09/20/96
|
| §1.23 | Organizational Membership | Renumbered from 1.22 to 1.23 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.24 | Institutional Committees | Renumbered, formerly §1.27. | 09/20/96
|
| §1.24 | Institutional Committees | Deputy Director for Operations changed to Associate Laboratory Director for Operations. | 08/23/05 |
| §1.24 | Metric Usage | Renumbered from 1.23 to 1.24 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.24(B)(1) | Institutional Committees/Committees/Director's Action Committee | Change "Deputy Directors"
to "Deputy Director and Associate Laboratory Director for Operations." |
08/15/05 |
| §1.24(B)(3) | General Administration and Services/Institutional Committees | Reference and link to 2.06 changed to 2.07(B). | 06/07/04 |
| §1.25 | Financial Business | Policy removed from RPM; it is now in the Financial Policy and Procedures Manual, on the Office of the Chief Financial Officer Web site at http://www.lbl.gov/Workplace/CFO/fpt/policies/index.html. | 11/03/05 |
| §1.25 | Institutional Committees | Renumbered from 1.24 to 1.25 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.25(B)(6) |
Grievance Hearing Committee Panel |
Paragraph deleted to conform with employee complain resolution changes in 2.05 |
01/17/03 |
§1.26 |
Financial Business |
Adds new section to make accounting practices consistent throughout Laboratory organizational units and work activities. |
03/06/00 |
§1.26 |
Unified Project Call Process |
Adds new section to formally document the unified project call process, which is used to collect and prioritize operational needs from programmatic and infrastructure organizations. |
09/27/00 |
| §1.26 | Unified Call Process | Section rewritten modified to ensure that appropriate controls are in place and that roles and responsibilities are defined for all parties involved. The revised policy increases the roles of the Chief Financial Officer and the Sceintific Divisions. | 08/17/04 |
| 1.26 | Financial Business | Renumbered from 1.25 to 1.26 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §1.26(C)(1) | Unified Project Call Process/Process and Schedule | Deputy Director for Operations
changed to Associate Laboratory Director for Operations. |
08/23/05 |
| §1.27 | Institutional Committees | New section — briefly describes each of the standing committees supporting scientific and management functions at the Lab. | 01/26/96 |
| §1.27 | Unified Project Call Process | Renumbered from 1.26 to 1.27 after addition of new section, 1.08 (Laboratory-Hosted (Funded) Conferences) | 08/10/06 |
| §2.01(A) | Nondiscrimination & Affirmative Action | Revised to reflect UC revision (verbatim) of its Policy on Sexual Harassment and implementation of standardized Procedures for Responding to Reports of Sexual Harassment. The policy and the procedures apply to Berkeley Laboratory and have been incorporated into RPM | 02/17/05 |
| §2.01(A)(1) | Hiring Policies and Procedures (Affirmative Action and Nondiscrimination; Policy) | Adds "genetic characteristics" to definition of medical conditions covered under nondiscrimination policy in employment-related matters. | 01/24/99 |
| §2.01(A)(1) | Hiring Policies and Procedures (Affirmative Action and Nondiscrimination; Policy) | Adds Vietnam veterans and other veterans to individuals covered under nondiscrimination and affirmative action policies in employment-related matters. | 03/01/00 |
§2.01(A)(1) |
Affirmative Action and Nondiscrimination/Policy and Selection/Selection Procedures |
These paragraphs were revised to include veterans for the one-year time period beginning with the veteran's discharge or release from active duty. |
02/27/02 |
| §2.01(A)(1) | Affirmative Action and Discrimination | Extends Laboratory's equal employment/nondiscrimination policy to include gender identity, pregnancy (including pregnancy childbirth, and medical conditions related to pregnancy or childbirth). | 2/20/04 |
| §2.01 (A)(1)(b) | UC Policy on Sexual Harassment | Revised to add link in Note to Lab-specific policy at http://www.lbl.gov/Workplace/HumanResources/hr_ler/sh_splash.html | 7/19/05 |
| §2.01(A)(1)(b)(D) | Nondiscrimination and Affirmative Action/Nondiscrimination/University of California Policy on Sexual Harassment/Dissemination of the Policy, Educational Programs, and Employee Training | Per UCOP, deleted "counselors" from the second to last sentence in 2.01. (Note that the numeration of this RPM section follows the original UC text.) | 03/06/06 |
| §2.01(A)(3) | Hiring Policies and Procedures (Affirmative Action and Nondiscrimination; Reasonable Accommodation) | Describes Lab policy of "reasonable accommodation" to employees who are disabled or become disabled. | 01/24/99
|
| §2.01(A)(3) | Reasonable Accommodation | Policy updated and moved from Section 2.05(H). Revised to include an interactive process when reasonable accommodation is being considered for an employee who is unable to perform essential functions of his or her position due to disability. | 08/29/06 |
| §2.01(A)(3)(b) |
Reasonable Accommodation —
Special Selection |
Deleted "career-status"
to provide consistency with U.S. EEOC enforcement guidance.
Changed"temporary trial employment" to "limited trial employment" to be consistent with §2.05(H)(4) (Vocational Rehabilitation/Trial Employment). |
8/25/03 |
| §2.01(B), (H), (I), (K) | Recruitment (Publicizing Job Vacancies), Terms of Employment (Probationary Period), Employment of Foreign Nat'ls, Types of Appointments | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01
|
| §2.01(B) and (K) | Hiring Policies and Procedures (Recruitment & Types of Appointments) | Changes in §2.01(B) (Recruitment) accompany policy change in 2.21(B) (Reductions in Force), which include allowing reassignment of an employee to a vacant position to avoid layoff, redefining layoff units, clarifying assistance provided to employees who are laid off, and clarifying language throughout the policy. In addition, RPM §2.01(K) (Types of Appointments) revised to accompany new policy in §2.21(D) (Release of Term Employees). This addition clarifies conditions for release of term employees prior to the stated appointment end date. | 10/28/02 |
| §2.01(B)(4) |
Travel Expenses of Applicants |
Deletes incorrect statement that travel costs for foreign nationals are the responsibility of the Foreign Visitors Unit. |
04/01/00
|
§2.01(B)(4) |
Travel Expenses of Applicants |
Paragraph rewritten to direct readers to Section 4.01(N), for info on approval of travel by non-Lab personnel. |
02/26/02 |
| §2.01(B)(5) | Hiring Policies and Procedures (Recruitment; Reimbursement for Meals) | Adds policy from former RPM §1.18 on reimbursement for meals during recruitment process. | 03/19/99 |
| §2.01(D) | Hiring Policies and Procedures | D. Selection. Paragraph (4), "Final Selection" — subparagraph (b) revised to state that if two candidates for a position are equally qualified, consideration should be given to the career employee. | 01/03/96 |
§2.01(D)(3) |
Affirmative Action and Nondiscrimination/Policy and Selection/Selection Procedures |
These paragraphs were revised to include veterans for the one-year time period beginning with the veteran's discharge or release from active duty. |
02/27/02 |
| §2.01(D)(5) | Hiring Policies and Procedures (Background Checks) | Modification of language re background checks of new hires entering designated positions. This change is a result of the UCOP background check policy currently in effect at all University of California locations. | 03/26/01
|
| §2.01(D)(5) | Background Checks | Revised to reflect current background check policy. | 07/12/05 |
| §2.01(E) | Hiring Policies and Procedures | E. Constraints on Hiring. Paragraph (1) limiting employment of persons over 70 deleted ("Age Limitation"). Subsequent paragraphs in (E) renumbered. | 03/22/96 |
| §2.01(E)(1) |
Employment of Minors |
Clarifies when a work permit is
not required for an individual under the age of 18. |
8/25/03 |
| §2.01(E)(2) | Employment of Near Relatives and Domestic Partners | Section revised to incorporate new UCOP policy, which applies to all University employees and which addresses situations of individuals in consensual relationships where one individual has some form of authority or influence that could affect the employment/career of the other. | 11/17/03 |
| §2.01(E)(2)(b) |
Change "Chief Operations
Officer" to "Associate Laboratory Director for Operations" |
08/15/05 |
|
| §2.01(E)(4) | Preemployment Security Evaluation | Deletes subsection stating that potential employee requiring "Q" clearance have application reviewed by protective services as clearances are not required to work at Berkeley Lab. | 10/23/00
|
| §2.01(F)(3) | Medical Approval | Deletes reference to Protective Services as Lab no longer has Protective Services personnel. | 10/23/00 |
§2.01(F)(3) |
Medical Approval |
Reference to Fire Department personnel deleted. |
08/26/02 |
| §2.01(F)(3) | Medical Approval |
Changed to show that physical
exams are no longer required for all employees. |
8/25/03 |
| §2.01(H)(2)(b) | Probationary Period | Deletes reference to police classifications as Lab no longer has Protective Services personnel. | 10/23/00
|
| §2.01(H)(2)(b) | Probationary Period | Deletes subsection entirely as Lab no longer has Protective Services personnel. | 10/23/00
|
| §2.01(K) | Hiring Policies and Procedures | K. Types of Employees. Paragraph (7), "Retired Employees," added describing hiring procedures for retired employees of Berkeley Lab and UC, and restrictions on hiring those who participated in voluntary retirement programs. |
03/22/96 |
| §2.01(K)(2) | Hiring Policies and Procedures (Types of Employees) | Adds definition of "visiting faculty" and spells out benefits eligibility. | 01/26/00 |
| §2.01(K)(3) | Types of Appointments | Revised to reflect current policy concerning positiions that fall under the University of California Senior Management Group (SMG) and Laboratory Management or Laboratory Managers. | 12/21/05 |
| §2.01(K)(4)(e) |
Termination of Term Appointments |
Deleted paragraph. Covered in
recently implemented §2.21(D). |
8/25/03 |
| §2.01(K)(8) | Retired Employees | Rerferences to VERIP retirees deleted as VERIF rehire restrictions have ended. | 10/23/00 |
| §2.01(K)(8) |
Rehired Retirees |
Phrase added to reinforce compliance
with UC’s rehired retiree policies. |
8/25/03 |
| §2.01(K)(9)(a) | Types of Appointment/ Applicability of Benefits | Editorial Change. Group insurance
information no longer on chart, & readers referred to http://atyourservice.ucop.edu/. |
01/10/05 |
| 2.02(A)(5) | Transfer, Promotion, and Other Changes in Status (Background Checks) | Modification of langage re background checks of internal applicants for promotion/transfer/reclassification to a designated position. This change is a result of the UCOP background check policy currently in effect at all University of California locations. | 03/26/01
|
| §2.02(A)(5) | Background Checks | Revised to indicate that policy details have been moved to 2.01(D)(5). | 07/18/05 |
| §2.02(F) | Changes in Marital Status | Deletes language referring to clearances as they are not required to work at Berkeley Lab. | 10/23/00
|
| §2.03 |
Employee Performance Evaluations |
Section is rewritten to delineate employee, supervisor, and HR responsibilities; procedure paragraphs deleted; purpose added. |
06/28/02 |
| §2.03(A),(B) | General Policy, Procedures (Probationary Period) | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. Probationary Period paragraph deleted. | 03/29/01
|
| §2.03(A)–(C) | Employee Performance/ Progress Review | A. General
Policy. "Performance Appraisal for Represented Employees" no longer specific
name for Performance Review. B. Procedures. In Paragraph (1), "Job Description," readers now referred to the Salary Administration Manual instead of Appendix A for job classification descriptions. C. Performance/Progress Review Meeting. Revised to specifically state that at the time of the review meeting, both employee and supervisor sign the review indicating that employee has read same. |
05/06/96 |
| §2.03(C) | Employee Performance/Progress Reviews | C. Performance/Progress Review Meeting. Performance rating changed from "unsatisfactory" to "does not meet expectations." | 11/19/95 |
§2.04 |
Education and Employee-Development Policies |
Section is rewritten to facilitate its use as an employee resource. In addition, information on college-level courses (Paragraph F) has been revised to provide an enhanced benefit for those seeking college degrees or specialty certifications. |
06/18/02 |
| §2.04 | Education and Employee-Development Policies | Section revised to clarify the tuition reimbursement program policies (i.e., what fees may be reimbursed and grade criteria) and to reduce redundancies. There are no changes in either the policy or the manner in which it has been interpreted and implemented. | 07/25/06 |
| 2.04(E) | Eligibility | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01 |
| §2.04(F) | Education and Employee Development Policies | Clarifies that classes taken for continuing education units (CEUs) are not reimbursable under the Laboratory's Tuition Reimbursement Program. | 11/14/96
|
| §2.04(F)(2) |
Education and Employee Development
Policies |
Sentence added stating that denial
of an employee development plan is not subject to complaint review procedure
in §2.05(D). |
8/25/03 |
| §2.04(F)(4)(e) | Education and Employee Development Policies (College-Level Courses) | Changes criterion for determining how many units may be taken by employees enrolled in University courses. | 1/24/99
|
| §2.04(G) | Education and Employee Development Policies | Accounts Payable Office changed to CFO/Accounts Payable; Associate Laboratory Director, Administration, changed to Deputy Director, Operations. | 09/20/96
|
| §2.04(H) |
Education and Employee-Development Policies (Professional Research or Teaching Leave) |
Eliminates requirement for Laboratory Director to obtain DOE approval before granting professional research or teaching leave. |
05/01/00
|
| §2.04(H) | Education and Employee-Development Policies (Professional Research or Teaching Leave) | Adds certain professional job codes to list of titles to which this section applies. | 11/15/00
|
| §2.04(I) | Education and Employee Development Policies | Associate Laboratory Director, Administration, changed to Deputy Director, Operations. | 09/20/96
|
§2.05 |
Management/Employee Relations |
Section
Title changed from Employee Relations to Management/Employee Relations;
Areas of Responsibility is a new paragraph; Early Problem Resolution
replaces Employee Counseling; Corrective Action has been rewritten
and reorganized; Employee Complaint Resolution is new and replaces
former Paragraphs C (Employee Grievances) and D (Administrative
Review) with one process having progressive steps; Antiharassment
Policy and Complaint Procedure expands the Antiharassment Policy
to all forms of harassment, not just sexual harassment. In addition,
there have been minor changes in the remainder of the section. |
09/30/02 |
| §2.05 | Management/Employee Relations | Chief Operating Officer (COO) changed to Associate Laboratory Director for Operations throughout 2.05, except for 2.05(I). | 08/05/05 |
| §2.05(B) | Employee Relations (Disciplinary and Corrective Action) | Clarifies investigatory leave, corrective action, and dismissal policies. | 12/03/98
|
| §2.05(B),(C,) | Employee Grievances (Eligibility), Categories of Scientific & Engineering Staff (Staff Scientist/Engineer, Scientist/Engineer) | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01
|
| §2.05(C) | Corrective Action and Dismissal | Major revision to section to
provide consistency with UC system-wide language in terms of those actions that may be taken to a Step-III hearing.Applies to non-represented employees only. |
12/07/06 |
| §2.05(D) | Employee Complaint Resolution | Major revision to section to
provide consistency with UC system-wide language in terms of those actions that may be taken to a Step-III hearing.Applies to non-represented employees only. |
12/07/06 |
| §2.05(D)(3)(c) | Employee Complaint Resolution / Eligibility | Deleted the word "Senior" from the title of the link. | 07/12/05 |
| §2.05(E) | University of California Procedures for Responding to Reports of Sexual Harassment | Revised to reflect UC revision (verbatim) of its Policy on Sexual Harassment and implementation of standardized Procedures for Responding to Reports of Sexual Harassment. The policy and the procedures apply to Berkeley Laboratory and have been incorporated into RPM | 02/17/05 |
| §2.05(E) | UC Procedures for Responding to Reports of Sexual Harassment | Revised to add link in Note to Lab-specific policy at http://www.lbl.gov/Workplace/HumanResources/hr_ler/sh_splash.html | 7/19/05 |
| §2.05(F) | Employee Relations | Employee Assistance Program policy changed directing employees and managers to contact the University of California, Berkeley, Employee Assistant Program for services; Laboratory Medical Services Department changed to Laboratory Health Services Department; Associate Laboratory Director, Administration, changed to Deputy Director, Operations (DOD). | 09/20/96
|
| §2.05(G) | Employee Relations | Laboratory Medical Services Department changed to Laboratory Health Services Department. | 09/20/96
|
| §2.05(H) | Reasonable Accommodation | Revised to reflect UC revision (verbatim) of its Policy on Sexual Harassment and implementation of standardized Procedures for Responding to Reports of Sexual Harassment. The policy and the procedures apply to Berkeley Laboratory and have been incorporated into RPM | 02/17/05 |
| §2.05(H)–(I) | Employee Relations | Associate Laboratory Director, Administration, changed to Deputy Director, Operations (DOD). | 09/20/96
|
| 2.05(H) | Reasonable Accommodation | Moved to Section 2.01(A)(3). | 08/29/06 |
| §2.05(I) | Integrity in Research | "Chief Operating Officer (COO)" changed to "Deputy Director." | 08/05/05 |
| §2.05(I) | Integrity in Research | "Deputy Director" changed to "Associate Laboratory Director for Operations." | 12/20/05 |
| §2.05(J) and (K) | Management/Employee Relations/ "Whistleblower" and "Whistleblower Protection" | The University of California has adopted revised Whistleblower and Whistleblower Protection policies. These revisions bring the Berkeley Lab policies into compliance with State law. The revised policies replace those currently found in RPM §2.05(J). Rather than having both policies under one section as they have been in the past, they have been divided into RPM §2.05(J), Reporting and Investigating Allegations of Suspected Improper Governmental Activities (“Whistleblower Policy”) and RPM §2.05(K), Protection of Whistleblowers from Retaliation and Guidelines for Reviewing Retaliation Complaints (“Whistleblower Protection Policy”). | 5/22/03 |
| §2.05(J) and (K) | Management/Employee Relations/ "Whistleblower" and "Whistleblower Protection" | Information and telephone numbers for reporting suspected improper governmental activities or report retaliation against a whistleblower given, as well as Locally Designated Official. Editorial. | 4/13/04 |
| §2.05(L) | Unauthorized Absences and Job Abandonment | New section; moved from 2.12(J) (Absence without Permission). Unauthorized Absences and Job Abandonment policies revised to provide clear definitions and procedures for addressing these issues for nonrepresented employees and supervisors. | 10/30/06 |
| §2.07 | Professional Research Staff | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §2.07(B) | Staff Committees | Editorial Changes dividing section into subsections of Laboratory and Staff Committees. | 10/04 |
| §2.07(C) | Professional Research Staff (Categories of Scientific and Engineering Staff) | Makes changes in rules applying to Scientist/Engineer, Scientist/Engineer (Faculty), and Scientist/Engineer (Visiting Faculty). | 11/15/00
|
| §2.07(C) | Professional Research Staff | Language amended to denote division of four scientific and engineering appointment levels into eight sublevels. | 09/20/96
|
| §2.07(C)(2),(3) | Categories of Scientific and Engineering Staff (Distinguished Staff Scientist/Engineer, Scientist/Engineer ) | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01 |
| §2.07(C)(6) | Professional Research Leave (Categories of Scientific and Engineering Staff; Scientist/Engineer (Faculty) and Scientist/Engineer (Visiting Faculty)) | Adds "scientist/engineer (visiting faculty)" category. | 01/26/00
|
| §2.08(B) | Vacation Credit Accrual Rates (Nonfaculty Career & Term Employees, Limited Employees & Employees Working Limited Time Schedules) | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01 |
| §2.08(B)(4) | Vacation Leave (Vacation Credit Accrual Rates; Short-Month's Work) | Updates policy on accrual of vacation credit for full-time and part-time employees. | 04/14/99
|
| §2.08(B)(5) | Vacation Credit Accrual Rates |
Revised to comply with California
law. |
8/25/03 |
| §2.08(C)(5) | Vacation Leave (Scheduling of Vacations; Participation in School Activities) | Clarifies that an employee who is a parent or guardian of a child attending a licensed day-care facility may use vacation time to participate in day-care facility activities. | 04/14/99
|
| §2.08(F) | Vacation Leave | Accounting and Financial Management Department changed to CFO/Finance. | 09/20/96
|
| §2.08(F) | Terminal Vacation Pay | Replaces "Financial Services Department" with "Human Resources Department/Payroll" as Payroll has moved to Human Resources. | 10/23/00 |
| §2.08(F) |
Vacation Leave/Terminal Vacation Pay |
Terminal Vacation Pay for those on military leave revised to reflect recent changes passed by the California Legislature. |
03/04/02 |
| §2.08(H) | Use of Vacation Leave for Catastrophic Leave Sharing | New paragraph specifying hour for hour donation of vacation leave to fellow employee under provisions of 2.26, new catastrophic leave sharing policy. | 02/14/01
|
| §2.08(I) | Payout of Vacation Credit at Change of Status |
New paragraph added that states employees will be paid for accrued vacation credit at the time they change from a vacation-accruing appointment to an appointment that does not accrue vacation. | 05/03/06 |
| §2.09(C), (D) | Accrual of Sick Leave (Limited Employees, Employees Working Indeterminant Time), Use of Sick Leave (Employees Working Variable Time) | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01
|
| §2.09(C)(1) | Sick Leave/Accrual of Sick Leave/Career Employees | Removed exception for faculty, as they do not earn sick leave per academic policy. | 08/03/05 |
| §2.09(C)(8) | Sick Leave (Accrual of Sick Leave; Accrual During Leave Without Pay) | Clarifies rules for accrual of sick leave during leave of absence without pay. | 04/14/99
|
| §2.09(D) | Sick Leave (Use of Sick Leave; Use of Sick Leave for Childbearing) | Medical Services Department changed to Health Services Department; Medical Services to Medical Services Clinic. | 09/20/96
|
| §2.09(D)(3) | Sick Leave (Use of Sick Leave; Use of Sick Leave for Childbearing) | Deletes superseded provisions on use of sick leave for childbearing. Adds provisions encouraging employees to contact Health Services for information on pregnant worker policy. | 04/14/99
|
| 2.09(D)(3) | Sick Leave/Use of Sick Leave/Use of Sick Leave for Childbearing | Link to "Declared Pregnant Worker Policy" deleted, as link to policy is no longer live. | 09/06/06 |
| §2.09(D)(4) | Sick Leave (Use of Sick Leave for Illness in Employee's Family) | Changes year during which employee may use sick leave to care for relative from fiscal to calendar year. | 04/14/99
|
| §2.09(D)(4) | Use of Sick Leave (for Illness in Employee's Family) | Specifies conditions under which eligible employee can use requested vacation-leave donations from other employees for the purpose of caring for a catastrophically ill person, referencing new section 2.26 on catastrophic leave. | 10/23/00 |
| §2.09(D)(4) | Sick Leave/Use of Sick Leave for Illness in Employee's Family | Same or opposite sex domestic partners have been added to the list of individuals requiring care for whom an employee may request sick leave. | 4/22/03 |
| §2.09(D)(4) |
Use of Sick Leave |
The deletion of "serious"
and addition of "domestic partner" are a result of recent State
legislation.The change to the more generic form of family relationships
is easier to read.
Deletes restriction of father to attend wife in childbirth to use of
only one day of family sick leave. |
8/25/03 |
| §2.09(D)(10) | Use of Sick Leave (Sick Leave Beyond Current Credit ) | References section 2.26, for procedures under which employee can qualify for catastrophic leave sharing credits when sick leave is exhausted. | 02/14/01
|
| §2.09(D)(11) | Sick Leave (Use of Sick Leave; Medical Clearance to Return to Work) | Adds requirement for medical clearance before employee may return to work after lost time due to illness or injury. | 04/14/99
|
| §2.10 | Holidays (Holidays During Leave Without Pay) | Clarifies provisions on payment for holidays during short-term and extended leave. | 04/14/99
|
| §2.10 | Holidays | Administrative holiday changed to one floating holiday that may be used, at the employee's discretion, on Cesar Chavez Day (the last Friday in March), Veterans Day (November 11th), or during the annual winter holiday shutdown. | 01/02/03 |
| §2.11 | Miscellaneous Leave with Pay | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §2.11(A)(2)(b) | Miscellaneous Leave With Pay (Court Leave; Administrative or Legal Procedures) | Deletes reference to classifications specified in Table I, Appendix A, to Contract 98, which no longer exists. | 01/24/99
|
| §2.11(D) | Security Leave | Subsection deleted as clearances are not required to work at Berkeley Lab. | 10/23/00
|
| §2.11(F) | Miscellaneous Leave With Pay | Associate Laboratory Director, Administration, changed to Deputy Director, Operations. | 09/20/96
|
| §2.12 | Leave of Absence Without Pay | Rewords leave of absence without pay provisions affected by addition of new section on family care and medical leave. | 04/14/99
|
| §2.12 | Leave of Absence without Pay | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §2.12(B) | Leave of Absence Without Pay | Associate Laboratory Director, Administration, changed to Deputy Director, Operations; Payroll Office changed to CFO/Payroll. | 09/20/96
|
| §2.12(B)(1)–(2) | Leave of Absence Without Pay (Authorization of Leave Without Pay) | Changes text to table format and removes distinction between benefit-accruing and nonbenefit-accruing employees. | 10/12/98
|
| §2.12(C) |
Authorization of Leave of Absence Without Pay |
Rewritten for clarity, no policy change. |
11/22/02 |
| §2.12(E) | Leave of Absence Without Pay | Payroll Office changed to CFO/Payroll. | 09/20/96
|
| §2.12(E) |
Leave
of Absence without |
Formerly §2.14(F), revised to reflect recent changes passed by the California Legislature. |
03/04/02 |
| §2.12(E) |
Military Leave |
Rewritten to reflect recent changes passed by the California Legislature; 2.14(F) moved to 2.12(E). |
03/04/02 |
| 2.12(F)(1) | Leave of Absence Without Pay/Pregnancy Disability Leave/Definition | Link to "Declared Pregnant Worker Policy" deleted, as link to policy is no longer live. | 09/06/06 |
| 2.12(I) | Returning from Approved Leave of Absence without Pay | This policy, along with new 2.05(L) (Unauthorized Absences and Job Abandonment), was revised to provide clear definitions and procedures for addressing these issues for nonrepresented employees and supervisors. | 10/30/06 |
| 2.12(J) | Absence without Permission | Moved to new section, 2.05(L) (Unauthorized Absences and Job Abandonment). | 10/31/06 |
| §2.13 | Family Care and Medical Leave | Adds new section on family care and medical leave. | 04/14/99
|
§2.13 |
Family Care and Medical Leave |
FMLA leave changed to calendar year effective 1/1/03. |
1/02/03 |
| §2.13(B) and (D) | Family Care and Medical Leave |
Same or opposite sex domestic partners have been added to the list of individuals requiring care for whom an employee may request FMLA. This change conforms Laboratory FMLA policy to UC Staff policy and affect non-represented employees only. | 4/22/03 |
| 2.13(E)(3) | Use
of Accrued Paid Leave (Catastrophic Leave Sharing) |
States that an employee may donate vacation time on an hour-for-hour basis, regardless of differing pay scales, to another employee who has exhausted his or her sick and vacation leaves due to a serious medical condition. | 02/14/01
|
| §2.14 |
Military Leave |
Section has been revised as a result of recent changes passed by the California Legislature. In addition, associated changes were made to RPM §2.08(F) (Vacation Leave/Terminal Vacation Pay), and §2.11(E) (Leave of Absence without Pay/National Defense Leave), formerly §2.14(F). |
03/04/02 |
| §2.15 | Group Insurance and Retirement Plans (Eligibility for Group Insurance) | Deletes reference to minimum length of appointment required for CORE eligibility, which is based on effort only. | 07/22/99
|
§2.15(D)(2) |
Compensation While Absent
Because Of Work-Incurred Disability/ |
Reference to Law enforcement and firefighter employees deleted as Lab no longer has employees covered by this policy. |
2/27/03 |
§2.15(D)(5) |
Compensation While Absent Because Of Work-Incurred Disability/Leave of Pay for Safety Employees |
Paragraph deleted as Lab no longer has employees covered by this policy. |
2/27/03
|
| §2.16 |
Group Insurance and Retirement Plans |
Section rewritten to link Lab benefits information to the appropriate UC and PERS Web sites. |
09/24/01 |
| §2.16(D)(1) | Retirement | Law enforcement reference deleted as Lab no longer has law enforcement employees. | 10/23/00
|
| §2.17 | Employee Records | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §2.17(D) | Employee Records | Associate Laboratory Director, Administration, changed to Deputy Director, Operations. | 09/20/96
|
| §2.18 | Regulations Implementing University of California Policies Applying to Campus Activities, Organizations, and Students | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §2.18(D) |
Advisory Committee on Free Expression |
Paragraph deleted because Advisory Committee no longer in existence. |
02/20/02 |
| §2.18(E) | Regulations Implementing University of California Policies Applying To Campus Activities, Organizations, & Students | Associate Laboratory Director, Administration, changed to Deputy Director, Operations. | 09/20/96
|
| §2.19 | Outside Employment and Business Activities | Clarifies that University intellectual property includes more than just patents and that inventions rightfully assignable to University may not be usurped by a consulting agreement. Also clarifies general policy on work for which Laboratory management and review are required and when separate University paycheck is required for teaching positions at University. | 06/07/99
|
| §2.20 | Outside Employment and Employee Business Activities | 1. Revisions reflect a change in policy regarding approval for outside consulting work. There is no longer a time limit, rather the approval lasts as long as the scope of work and terms of employment remain the same. Should one of these change, a new approval must be sought. Rather than a time period expiration that may or may not be useful, a new approval must be sought when circumstances change. 2. The policy applies to all nonrepresented employees regardless of
percentage-time appointment and/or other institutional affiliation or 3. Changes in Seminar policy were updated. 4. Former policy concerned itself mainly with relationships with vendors.
Policy was changed so that the same rules of engagement apply not only
to relationships with vendors but to relationships with any commercial
entities with potential economic or technology connections to the Laboratory | 02/11/03
|
| 2.20 | Outside Employment and Business Activities | Entire content moved to Section 10.02, in new Chapter 10. | 08/08/06 |
| §2.20(A) | Outside Employment and Business Activities | Clarifies policy on use of work time. | 02/03/97
|
| §2.20(A), (C), (F)–(G), (I) | Outside Business Activities | A. General
Policy. Language added clarifying that Laboratory management review and
approval are required for consulting work. B. Review & Approval Principles & Time Limits. Paragraph (1) revised to state that questions concerning potential conflicts of interest should be referred to the Laboratory Conflict of Interest Coordinator. C. Consulting and Other Short-term Employment. Changed to state that Request to Engage in Outside Employment form available on the Workstation File Server; approval and routing information for the form added. F. Policy on Outside Professional Activities for University Officers and Designated Staff. New subsection pertaining to Lab staff who are part of the UC Executive Committee. Subsequent subsections renumbered. G. Ownership or Management Interest in Potential Vendors to the Laboratory.Formerly Section (F). Employees required to report to their Division Director ownership interest (of at least 10%) or management interest in a vendor doing business or wishing to do business with the Laboratory. Clarifies policy on Laboratory use of employee vendors. I. Disclosure and Reporting Requirements. Formerly Section (H). Notification requirements added for when a Lab employee is investigated by federal or state agency for improper use of information or actions taken for personal gain. |
11/07/95 |
| §2.20(B) | Outside Employment and Business Activities | Questions concerning potential conflicts of interest should be addressed to the Laboratory Conflict of Interest Coordinator rather than the Deputy Director, Operations. | 09/20/96
|
| §2.20(C) | Outside Employment and Business Activities | Revised table clarifying rules concerning consulting, service on scientific boards and honoraria, adds provisions concerning service on DOE and DOE cost-type contractor scientific advisory boards by Laboratory Executive Program Members. | 09/20/96
|
| §2.20(C)(1), (3) | Terminations (Medical Separation) | Clarifies medical separation policy. | 04/14/99
|
| §2.20(F) | Outside Employment and Business Activities | Policy added for service of Laboratory Executive Program members on scientific advisory boards for DOE and DOE cost-type contractors; Budget Office changed to CFO/Budget; Procurement Department changed to CFO/Procurement. | 09/20/96
|
| §2.20(H) | Outside Business Activities | Adds requirement for review and approval of employee consultant or employment agreements with outside employers by Laboratory Patent Counsel prior to execution of the agreement. | 09/9/97
|
| §2.21(B) | Terminations | Office of Associate Laboratory Director, Development and External Affairs deleted; Office of the Deputy Director changed to Offices of the Deputy Directors. | 09/20/96
|
| §2.21(B) | Reduction in Force, Release of Limited, Rehired Retiree, Student Assistant, and Probationary Appointees | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. Note: Paragraph C is new and subsequent paragraphs were renumbered. |
03/29/01 |
| §2.21(B) | Reductions in Force, Release of Term Employees | These changes include allowing reassignment of an employee to a
vacant position to avoid layoff, redefining the layoff units, clarifying | 10/28/02
|
| §2.21(B)(2) | Reduction in Force/Layout Units | Reporting change due to the development of the Business Services Division. The change is in name only, the actual units have not changed. |
05/11/04 |
| §2.21(B)(3) | Reduction in Force/Decision to Implement Reduction | Work Force Diversity Office be included in the initial stages of reduction-in-force planning. | 2/27/03 |
| §2.21(C) | Reduction in Force, Release of Limited, Rehired Retiree, Student Assistant, and Probationary Appointees | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. Note: Paragraph C is new and subsequent paragraphs were renumbered. |
03/29/01 |
| §2.21(D) | Reductions in Force, Release of Term Employees | These changes include allowing reassignment of an employee to a
vacant position to avoid layoff, redefining the layoff units, clarifying | 10/28/02
|
| §2.21(D) |
Termination of Term Appointments |
Adds language that employees
should be given at least 30 days notice if their term appointment will
not be extended. |
8/25/03 |
| §2.21(E) | Security Terminations, Security Interview | Subsections deleted as Lab no longer has law enforcement employees. | 10/23/00
|
| 2.21(E) | Medical Separation | Policy revised to include an interactive process when reasonable accommodation is being considered for an employee who is unable to perform essential functions of his or her position due to disability. | 08/29/06 |
| §2.21(F) | Dismissal | Text revised to say that the Dismissal policy has been moved to RPM 2.05(C) (Corrective Action). | 08/03/05 |
| §2.21(H) | Terminations | Accounting and Financial Management Office changed to CFO/Finance. | 09/20/96
|
| §2.21(H)(4) | Security Terminations, Security Interview | Subsections deleted as Lab no longer has law enforcement employees. | 10/23/00 |
| §2.21(J) | Reduction in Force/Termination Procedure | Content deleted and link to HR forms page inserted where Termination forms and procedures now reside. <editorial> | 4/13/04 |
| §2.21(J)(2) | Reduction in Force/Termination Procedure /Laboratory Property and Travel | Statement on withholding final paychecks removed to meet legal requirements. | 07/28/03 |
| §2.22 | Severance Payments | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §2.22(C)(2) |
Severance (Method of Payment) |
Legislation passed (AB2410) requires the Lab to pay an employee all monies owed at the time of termination, including severance. |
10/08/01 |
| §2.22(C)(2) | Miscellaneous (Substance Abuse in the Workplace) | Deletes policy on service of alcoholic beverages on Laboratory premises, which was moved to RPM §1.07. | 03/19/99
|
| §2.22(D) | Miscellaneous | D. Flextime. Paragraph (5), "Telecommuting," added. Telecommuting defined. Describes process by which employee and supervisor enter into "Agreement to Telecommute" after completing a training module on developing successful telecommuting arrangements. | 03/22/96 |
| §2.22(D)(3)(a) | Change "Chief Operations
Officer"
to "Associate Laboratory Director for Operations" |
08/15/05 |
|
| §2.23(C) | Miscellaneous | C. Substance Abuse in the Workplace. Paragraph (5), "Department of Transportation Rule," added, stating that the Lab endorses the Department of Transportation antidrug policy and regulations while at the same time respecting employees' legal rights and privacy. Who is covered by the DOT rule is delineated. | 11/19/95 |
| 2.23(D) | Miscellaneous/Flexible Work Options | Section on flexible work options revised to clarify the policies for flextime and telecommuting. | 06/16/06 |
| 2.23(D)(3)(b) | Miscellaneous/Flexible Work Options/Telecommuting/Agreements | Revision to language regarding documentation required to accompany Telecommuting Agreement form. | 11/30/06 |
| §2.23(D)(5) | Miscellaneous/Telecommuting | Concurrence of telecommuting agreements changed from Head of Human Resources to Manager, Labor Relations, for agreements with non-exempt employees. | 06/01 |
| §2.23(F) | Miscellaneous | Associate Laboratory Director, Administration, changed to Laboratory Conflict of Interest Coordinator; Office of Sponsored Research Administration changed to Sponsored Projects Office; Sponsored Review Committee, chaired by the Associate Laboratory Director, Administration," changed to "Independent Substantive Review Committee, which is advisory to the DDO." | 09/20/96
|
| §2.23(F) | Miscellaneous/Conflicts of Interest | (1) Paragraph on Principal Investigators was renamed to "Research Project Investigators" and revised to reflect that conflict of interest responsibilities fall to a wider range of project investigators; (2) emphasis of the guiding principles for research projects was changed from an enforcement perspective to acknowledge that the principles guide the employee as well as the Laboratory and that avoiding conflicts of interest is first the responsibility of the employee; (3) protocol of convening and chartering an Independent Substantive Review Committee was defined and included. |
11/25/02 |
| §2.23(F)–(J) | Miscellaneous | F. Conflicts
of Interest. Paragraph (6), "Technology Transfer," added that outlines
conflict of interest policy pertaining to technology transfer and cooperative
research and development agreements (CRADAS). G. Acceptance of Gifts or Favors. Language added that such acceptance by an employee may be construed as a conflict of interest. H. Contracts with State and Federal Officials. Language added stating that for an employee to act or appear to act on behalf of the Lab without authorization is a conflict of interest. I. Privileged Information. Notification requirements added for instances when an Lab employee is investigated by a federal or state agency on improper use of information obtained or actions taken while working at the Lab. J. Nonsmoking Policy. Paragraph (1), "Policy," language added on smoking in Lab bldg. or vehicle, and report procedures when disturbed by smoke in outdoor permitted area. Paragraph (2), "Responsibility," added on delegation of responsibility for carrying out the Lab's nonsmoking policy. Paragraph (3), "Further Information," language added concerning Lab vehicles. |
10/23/95 |
| 2.23(F)(1) | Miscellaneous/Conflicts of Interest/General | Moved to Section 10.01, in new Chapter 10. | 08/08/06 |
| §2.23(F)(3) | Change "Chief Operations Officer" to "Associate Laboratory Director for Operations" | 08/15/05 |
|
| 2.23(F)(3) | Miscellaneous/Conflicts of Interest/Principal Investigators | Moved to Section 10.05(A), in new Chapter 10. | 08/08/06 |
| 2.23(F)(5) | Miscellaneous/Conflicts of Interest/Technology Transfer | Moved to Section 10.08, in new Chapter 10. | 08/08/06 |
| §2.23(H) | Miscellaneous | Head, Associate Laboratory Director for Planning and Development, changed to Head, Office for Planning and Communications. | 09/20/96
|
| §2.23(H) | Miscellaneous/Contacts with State and Federal Officials | Head of the Office for Planning and Communications changed to the Head of the Public Affairs Department | 12/15/04 |
| §2.24(B)–(D) | Consultants to Lawrence Berkeley National Laboratory | Clarifies that consultants are subject to the requirements of the University of California Conflict of Interest Code. Revisions to provisions concerning Time Requirements, Travel, Source Justification, and Personal Service Agreement approvals; Procurement changed to CFO/Procurement; Laboratory Accounting Office changed to CFO/Finance; Accounts Payable changed to CFO/Accounts Payable. | 09/20/96
|
| §2.25 | Honoraria and Stipends for Laboratory Guests | The changes provide more accurate definitions and clarify eligibility for honoraria and stipend payments. A restrictions paragraph (C) was added stating that government employees are not eligible for an honorarium or stipend (regardless of leave status). In addition, a new check request form specifically designed for honoraria and stipend payments referenced in and linked from this section provides adequate documentation for compliance with DOE guidelines. | 02/14/01
|
| §2.25 | Honoraria and Stipends for Laboratory Guests | Section content replaced by a link to the Financial Policy and Procedures Manual on the Office of CFO Web site at http://www.lbl.gov/Workplace/CFO/fpt/policies/index.html. | 05/27/05 |
| §2.25(A) | Honoraria and Stipends for Laboratory Guests | Procurement Office changed to CFO/Procurement. | 09/20/96
|
| §2.25(D) | Honoraria and Stipends for Laboratory Guests | Emphasizes that Contract 98 with DOE requires University approval for honoraria in excess of $1,500 and stipends in excess of $2,000; also clarifies that payment for both honoraria and stipends is requested via a Form RC-247, Request for Issuance of Check; CFO/Finance/Accounts Payable changed to CFO/Accounts Payable. | 09/20/96
|
| §2.26 | Catastrophic Leave Sharing | New section allowing an employee to donate vacation time on an hour-for-hour basis, regardless of differing pay scales, to another employee who has exhausted his or her sick and vacation leaves due to a serious medical condition. | 02/14/01
|
| §2.26(B)(3)(c) |
Catastrophic Leave Sharing | Adds the condition that the employee
receiving donations must have exhausted all paid leaves, including workers’
compensation, disability, etc. Allows an employee to use donations during
disability waiting period after all vacation and sick leave has been used.
|
08/25/03 |
| §2.27 | Upper Laboratory Management | New section added to describe UC-managed DOE laboratories policy on upper laboratory mangement positions. | 12/21/05 |
| §3.01(C) | Definitions | Clarifies policy on work time. | 02/03/97
|
| §3.01(C)(3) | Work Schedule | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01
|
| §3.02, §3.05, §3.06 | Time Reporting; Pay Periods, Computations, and Deductions; Paydays and Check Distribution | Jeffrey Fernandez named responsible manager. | 02/25/05 |
| §3.02 | Time Reporting (Reporting Periods and Increments) | Clarifies information in time-reporting category chart. | 09/30/99 |
| §3.02 | Time Reporting | Section updated to reflect current procedures. | 09/22/05 |
| §3.02(B) | Time Reporting | §2.23(D)(5), Telecommuting, referenced. | 09/20/96
|
| §3.02(B) | Time Reporting | B. Location of Workplace. Information on telecommuting, formerly in this section, moved to §2.23(D)(5). | 03/19/96 |
| §3.02(B)–(H) | Time Reporting | Conforms procedure with new electronic time reporting system; alternate Worksite Arrangement information deleted. | 09/20/96
|
| §3.02(D) | Reporting Periods and Increments | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01
|
| 3.02(D) | Time Reporting/Reporting Periods and Increments | Table revised to reflect current policies regarding reporting periods and increments. | 02/17/06 |
| §3.02(E) | Time Reporting/Certification of Time Reports | Approval process revised so that only supervisors may certify LETS time for their employees, or in their absence only another supervisor or manager, with certain exceptions. | 09/01/04 |
| §3.02(F) | Time Reporting | CFO/Finance and Accounting changed to CFO/Finance. | 09/20/96
|
| §3.02(F) | Time Reporting Periodic Reviews | Section deleted as time keeping is now electronic. | 10/23/00
|
| §3.03 | Overtime (Requests and Approval for Overtime Work; Payment for Overtime Meals) | Adds conditions under which operating expenses may be used to pay for overtime meals. | 03/19/99 |
| §3.03 | Overtime | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §3.03(B) | Overtime | Associate Laboratory Director, Administration, changed to Deputy Director, Operations (DOD). | 9/20/96
|
| §3.03(B)(4) | Overtime;Requests and Approval for Overtime Work; Approvals | Removed requirement for DOE approval. Changed DDO to ALDO. | 05/09/05 |
| §3.03(C) | Overtime | FM/Finance and Accounting Payroll Unit changed to CFO/Payroll. | 9/20/96
|
| §3.05 | Pay Periods, Computations, and Deductions | Revised to correct inaccurate formulas and to clarify how pay for individuals in exempt titles is calculated when the position is non-exempt under the new Fair Labor Standards Act regulations. | 02/25/05 |
| 3.05(B) | Biweekly Pay Periods | Modification of temporary employee policy to correspond to UC personnel policies. Affects nonrepresented employees only. | 03/29/01
|
| §3.05(C) | Pay Periods, Computations, and Deductions | FM/Finance and Accounting Payroll Unit changed to CFO/Payroll. | 09/20/96
|
| §4.01 | Travel Policy | Increases reimbursement rates for domestic meals & incidental expenses (M&IE), gifts provided to a host, actual expenses for travel outside of the continental US, automobile mileage, and the aircraft rate. | 09/26/97
|
| §4.01 | Travel Policy | Brings Lab travel policy into compliance with Federal Travel Regulations, as required by law and DOE guidance. Requires pre-trip authorization for all Lab travel (except local travel). Establishes reimbursement limits for lodging, meals, and incidental expenses. | 12/20/99 |
| §4.01 | Travel Policy | Miscellaneous administrative changes. | 02/08/00
02/15/00 |
§4.01 |
Travel Policy |
Section substantially rewritten to reflect changes in authority, scope, approvals, and processes, as well as to improve the flow of the document. |
02/26/02 |
| §4.01(E) | Travel Policy | Indicates that the Laboratory's Procurement credit card (Procard) may not be used for travel expenses and the travel credit card may not be used for low value, off-the-shelf materials. | 09/20/96
|
| §4.01(E)–(I), (K) | Travel Policy | E. Advances.
Paragraph (1), "Corporate Credit Cards," language added to indicate reimbursement
is by submission of travel expense report. Paragraph (2), "Advances,"
revised to indicate how an employee may obtain an advance and parameters
and limitations for same. F. Transportation Expenses. Paragraph (1), "General Rules," revised to indicate how travelers may procure tickets and be reimbursed if they opt for surface travel over air travel. Paragraph (3), "Travel by Auto," now refers to §1.05 for guidelines on the use of Lab automobiles. G. Subsistence Expenses. Paragraph (1), "Definitions," subparagraph "Per Diem" — foreign travel changed to travel outside the continental United States. Paragraph (2), "Domestic Travel," daily expenses within the continental United States differentiated from those within Alaska, Hawaii, and U.S. possessions. Subparagraph g, "Calculation of M&IE Reimbursement," no longer includes calculations for actual costs for portions for first day and last day. H. Miscellaneous Expenses. Amount requiring a receipt changed from $25 to $75. I. Travel Expense Reports. Travel expense "reports" replace travel expense "vouchers" to account for travel expenses and advances. K. Non-Laboratory Personnel. Table renamed from Appendix A to Table 4.01 (K)(3). Daily Meal and Incidental Expenses for Domestic Travel differentiated between continental U.S., and Alaska, Hawaii, and U.S. Possessions. |
04/08/96 |
| §4.01(F) | Travel Policy | Travel Reimbursement Allowance/Rates Table moved from Paragraph (K) to Paragraph (F). | 09/20/96
|
| §4.01(G) | Travel Policy | Indicates that reimbursement for daily expenses within the continental U.S. and its possessions are for temporary expenses. | 09/20/96
|
| §4.01(I) | Travel Policy | Expands the definition of unusual items that must be explained as part of the documentation for travel expense reports. | 09/20/96
|
| 4.01(J) | Travel Policy/Per Diem Allowance | Section revised to clarify lodging reimbursement policy. | 11/15/06 |
| §4.01(M) |
Travel Expense Reports |
Receipts must be original. |
12/19/02 |
| 4.01(M) | Travel Policy/Travel Expense Reports | Section added to define Travel Office responsibilities. Section 4.01(M)(2) revised to include link to the Lost Receipt Waiver form and explain when the form can be used. | 02/14/06 |
| §4.01(M)(2) | Travel Expense Reports/Information Required | *Original* added to receipts and paper record. Editorial correction. | 04/22/04 |
| 4.01(M)(2) | Travel Policy/Travel Expense Report/Original Receipts Required | Paragraph revised. New text states that travelers are "not allowed to create receipts when receipts are not provided by service providers." | 11/15/06 |
| §4.02 | Relocation | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §§4.02–4.03 | Relocation (Shipment of Household Goods) | Makes miscellaneous changes in reimbursement for relocation costs incurred by new employees. | 11/30/98 |
| §4.02(A) | Relocation | A. General. Paragraph (1), "Authorization," information on reimbursement for travel expenses applying to local hires now found in Paragraph (5) ("Local Hires") , a new paragraph defining local hires, and delineating what may constitute moving expenses and what special conditions exist for employees being rehired from LLNL. | 01/24/96 |
| §4.02(C)(1) |
Travel by Private Auto |
Mileage reimbursement is referred to Appendix A, Reimbursement Allowances (on the Berkeley Lab Travel Web Site). |
10/12/01 |
| 4.02(C)(1) | Relocation/Travel by Private Automobile/Driving | Paragraph revised to clarify Lab's policy for reimbursing employees who use private vehicles to relocate. | 06/18/06 |
| §4.02(D)–(E), (H) | Relocation | D. Living
Expenses. Paragraph (1), "Daily Subsistence Allowance En Route." DSAs
for employees and dependents are increased. New language added that states
if commercial lodging is not used only half of the DSA amounts are reimbursed.
E. Shipment of Personal Effects. Paragraph (4), "Transit Insurance" – the $2.25/pound valuation has been deleted. H. Receipts. Paragraph (1), "Required Receipts," bulleted item added stating that receipts required if commercial lodging used. |
09/21/95 |
| 4.02(G)(4) | Relocation/Miscellaneous Expenses/Miscellaneous Allowance | Paragraph revised to provide more information regarding what is covered under a miscellaneous allowance. | 10/05/06 |
| 4.02(H) | Relocation/Receipts | Revised to include link to the Lost Receipt Waiver form and explain when the form can be used. | 02/14/06 |
| 4.02(H)(1) | Relocation/Receipts/Required Receipts | Paragraph revised to include additional types of receipts required for reimbursement. | 10/05/06 |
| 4.02(J) | Relocation/Travel Expense Vouchers | Section added to define Travel Office responsibilities. | 02/14/06 |
| §4.03 | Shipment of Household Goods | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §4.03(B)(4) |
Reimbursement (Transportation Costs) |
Mileage reimbursement is referred to Appendix A at http://www.lbl.gov/Workplace/CFO-Travel/appendixA.html, Reimbursement Allowances (on the Berkeley Lab Travel Web Site). |
10/12/01 |
| §4.03(L) | Shipment of Household Goods | L. Insurance. Costs reimbursed for insurance coverage no longer includes a limit of $2.25 per pound. | 09/29/95 |
| §5.01 | Public Information and External Relations | Updates names of organizational entities. | 09/20/96
|
§5.01 |
Public Information and External Relations |
Section rewritten to reflect the following changes: the Public Information Department is now the Communications Department, and the Government and Community Relations Office is now the Community Relations Office. |
04/17/02 |
| §5.01 | Public Information and External Relations | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| 5.01 | Public Information and External Relations | List and frequency of publications updated. Reference to "Manager for Community Relations" replaced with "Head of Public Affairs." | 08/04/06 |
| §5.01(A) | Public Information and Media Relations | Reference to Currents changed to The View. | 04/27/04 |
| §5.01(C) | Public Information and External Relations | Adds provision concerning the use of the Laboratory name by companies that have licensed Berkeley Lab intellectual property. | 09/20/96
|
| §5.01(C) | Public Information & External Relations | New section added to establish policy about the educational or scientific use of photos from the LBNL Image Library Website. Former §5.01(C), "Laboratory Tours and Visits," is now §5.01(D). | 05/21/97
|
| §5.02 | Scientific and Technical Publications | Changed home organization of the Report Coordinator from TEID to the Library, managed by the Scientific and Technical Information Manger. | 10/26/05 |
| §5.02(C) | Policy for Scientific and Technical Publications | Conservation and Renewable Energy, Office of Buildings and Community Systems, changed to Energy Efficiency and Renewable Energy, Building Technologies. | 09/20/96
|
| §5.02(C)(2)–(3) | Policy for Scientific and Technical Publications (Publication Requirements; Credit Line and Author Affiliations) | Updates name of Office of Energy Research to Office of Science. Clarifies language for author affiliations in Lab publications. | 02/18/99
|
| §5.02(C)(2) | Publication Requirements | Credit line language for LDRD supported research added. | 10/27/00
|
| §5.02(F), (G) | Sci./Tech Pubs (Patent/Copyright Review, Rev. Sci. & Tech. Pubs.) | Language added re UC Regents ownership of copyright of Lab sci. & tech. pubs | 01/31/01
|
| §5.03(C) | Patent Policy | Reference to §2.24(C)(6) updated to §2.24(C)(11). | 09/20/96
|
| §5.04 |
Printing |
Name Update: Publications Work Order Form to Document Submissions Form |
01/17/03 |
| §5.04 | Printing | Revised to reflect changes in responsible organization from TEID to Creative Services Office, specifically for multicolor requests and printing. | 03/14/05 |
| §5.05 | Royalty Income Distribution Policy | New section covering distribution of royalties to inventors, and allocation and use of Lab royalty income. | 09/01/95 |
§5.05 |
Licensing Income Distribution |
Modifies policy on distribution of net income from intellectual property licensing to Berkeley Lab inventors to reflect a change in UC Patent Policy. Also makes changes governing uses of Berkeley Lab's share of licensing income. |
06/20/00 |
| §5.05 | Licensing Income Distribution | A recent change in implementation of the inventor share policy by the University of California necessitates a change in this Laboratory policy. Now inventors who were hired by Berkeley Lab prior to 10/1/97, and who have not had a break in service since that date, are allowed a one-time opportunity to elect whether all their current and future inventions and other intellectual property shall be governed by the 10/1/97 policy or the 11/18/85 policy. | 06/17/04 |
| §5.06 | Proprietary Information From External Sources | New section: conforms policy with current practice; originally a part of §1.21. | 09/20/96
|
| §5.07 | Disclosure of Laboratory Proprietary Information | New section: conforms policy with current practice; originally a part of §1.21. | 09/20/96
|
| §6.01 | Obtaining Goods and Services | Updates to organization names - Procurement to CFO/Procurement, Accounts Payable to CFO/Accounts Payable, Laboratory Property Services to CFO/Property Services, Laboratory Budget Office to CFO/Budget; describes Procurement Card program and changes to the Advanced Acquisition Plan. | 9/20/96
|
§6.01 |
Obtaining Goods and Services |
Section changed to reflect dropping of the reference to"procard" in the procurement card program, procurement lead times, monetary requirements for AAC submissions, and a link ot the AAP database. |
06/04/01 |
| §6.01 | Obtaining Goods and Services | The policy was revised to include the following: establishment of the Low Value Procurement Program; revision of procurement-process initiation; modification of FSD/Procurement's purchase actions regarding DOE subcontracts; change to requisition-submittal process; the title "Procurement Manager" is now "Chief Procurement Officer." | 09/29/03 |
| §6.01 | Obtaining Goods and Services | Information about the Low Value Procurement Program was removed. Revisions made to text regarding Financial Services Department/Procurement purchase actions and procurement lead times. Policy now states in 6.01(G) that original receipts are required for reimbursement. | 10/22/03 |
| §6.01 | Obtaining Goods and Services | "DOE Order 5480.13A" changed to "DOE Order 440.2B." | 3/10/04 |
| 6.01 | Obtaining Goods and Services | Changed "Property Services" to "Property Management Group." | 03/23/06 |
| §6.01(A); (L) | Obtaining Goods and Services/General Policy; Obtaining Goods and Services/Unauthorized Procurements | "Financial Services Department" replaced with "Office of the CFO." Unauthorized Procurement Policy revised to say that those who make unauthorized purchases of goods and services may be subject to disciplinary action. | 11/21/05 |
| §6.01(B) | Obtaining Goods and Services | CFO/Procurement Web Page information added; Procurement/Inventory Management and Material Operations/Stores changed to Facilities Inventory Management/Stores; new requirement for users to perform annual self-inventories of precious metals, which are monitored by Property Services. | 09/20/96
|
| §6.01(F) | Obtaining Goods and Services | Approval requirements for acquisitions of $100,000 or more for ADP equipment revised; formal justification requirement threshold raised for sole-source purchases from $25,000 to $50,000, and approval requirements revised. | 09/20/96
|
| §6.01(F) | Obtaining Goods and Services | Deletes requirement for approval from the Office of Computing Resources for acquisition of computing equipment with a cost <2M$. | 07/29/97
|
| §6.01(F) | Obtaining Goods and Services | Deletes procedures on automatic data processing equipment and resources that are no longer required by DOE or useful to the Laboratory. | 03/18/99
|
| §6.01(G) |
Petty Cash/Reimbursements |
Reimbursement
requirements added. |
11/04/02 |
| §6.01(G) | Obtaining Goods and Services/Emergency and Unusual Circumstances | At request of EH&S, "Safety Shoes" purchase language revised such that an employee can purchase shoes on his/her own from any retail outlet; however, the employee must still have the completed "Shoe Issuance Form" with proper authorization in order to be reimbursed by the Lab for shoes purchased outside the Lab's on-site shoe-mobiles. | 03/17/05 |
| §6.01(I)–(J) | Obtaining Goods and Services | New policy added on procard program, wherein career employee may purchase goods and services of less than $5,000 directly from merchants using a University-authorized procard; DOE safety policy and procedure references deleted for charter and lease agreements between the Laboratory and aviation subcontractors; expansion to procedures for initiating Laboratory procurements; delineation of procurements not allowed under the Laboratory's prime contract. | 09/20/96
|
| §6.01(K) | Obtaining Goods and Services | Advanced Acquisition Plan required from requestor for each purchase of purchase of $100,000 or more; provision deleted requiring DOE approval for procurement solicitations of $1 million or more that involve other than price competition in the evaluation; justification factors changed for noncompetitive procurement actions; formal justification requirement threshold raised for sole source purchases from $25,000 to $50,000 and for Intra-University Transactions to over $25,000. | 09/20/96
|
| 6.02 | Use of Laboratory Property and Supplies | Changed "Property Services" to "Property Management Group." | 03/23/06 |
| §6.02(A) | Use of Property and Supplies | A. General. Paragraph (2) – Language added stating that use of facilities, tools, and equipment for non-Laboratory business constitutes a conflict of interest. | 11/02/95 |
| §6.02(A) | Use of Property and Supplies | Property Services changed to CFO/Property Services; Property Services Guide changed to Property Guide; Procedural changes concerning excess property. | 09/20/96
|
| §6.03 | Property Management | Updates to organization names – Property Services changed to CFO/Property Services; Associate Laboratory Director, Administration, changed to Deputy Director, Operations; Materiel Operations to Support Services; Materials Operations to Materials Services; procedural changes concerning inventory. | 09/20/96
|
| §6.03 | Property Management | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §6.03 | Property Management | Changed "Property Services" to "Property Management Group." | 03/23/06 |
| §7.01 | Health & Safety | Policy was revised to state that heads of independent departments now share with division directors the responsibility for ensuring their employees' compliance with Laboratory environment, health, safety, and emergency-preparedness policies; and that Laboratory managers are responsible for ensuring that employees, including matrixed employees, participating guests, contractors, students, and visitors, are properly trained in emergency and safety procedures and are provided a safe working environment. Paragragh (D) (Matrixed Employees and Responsibilities for Safety) was added. | 11/7/03 |
| §7.01(C) | Health & Safety/Planning a Safe Work Environment | Add bullet: "Comply with special approval requirements for human subjects research, animal research, work with biological hazards, or development of radioactive drugs." | 07/25/03 |
| §8.00 | Quality Assurance | Chapter completely re-written, sections on self-assessment program, lab notebooks& doc. control all subsumed under Section (D) Implementing Elements & Guidelines. New: chain of command for non-emergencies. | 03/30/97
|
| §8.01 | Quality Assurance | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §8.01(C) | Chain of Command for Nonemergency Situations | List Revised. | 12/21/00
|
| §8.01(C) | Chain of Command for Nonemergency Situations | Reorg Chain of Command Language under 8.01; minor edits. | 01/31/01
|
| §8.01(C)(1)(b) |
Chain of Command for Nonemergency Situations |
Change in structure of chain of command. |
02/15/02 |
| §8.01(C)(2)(c) | Quality Assurance — Document Control and Records Management | Division of responsibility for Document Control & Records Management now divided between TEID and CSO due to changes in organization. | 03/14/05 |
| §9.00 Appendix A | Guide to Computing & Communications Operational Procedures | A. Communications and Networking Systems. Paragraph (8), "Publication Address System Announcements" – language deleted on reservation of public address system for announcements to entire Lab population. Reader referred to "Integrated Communications System Office," in the Organizations and Services section of the Berkeley Lab Telephone Directory, for further information on this topic. | 12/22/95 |
| §9.01 | Computing and Communications | Renumbered from §9.00 to conform to the rest of the sections; retitled to reflect its procedural nature; references to Appendix A changed to §9.02. | 09/20/96
|
| §9.01 | Computing and Communications | Modifies policy on authorized use of information resources for on-site and off-site data-communication and telecommunication facilities, equipment, and services. | 02/07/00
|
§9.01 |
Computing and Communications |
Deletes reference to classified or unclassified "sensitive" national security information because the Laboratory does not permit the accessing, processing, or storing of this type of information. |
05/23/00 |
§9.01 |
passim |
Information Computing Sciencs Division renamed Information Technologies and Services Division (ICSD --> ITSD) |
04/08/02 |
| §9.01 | Computing and Communications Office | Changed Deputy Director for Operations to Associate Laboratory Director for Operations. | 8/23/05 |
| §9.01(C)(3)(b) | Computing and Communications, Authorized Use of Information Resources/Policy/Notice to Users | Notice to Users wording updated to be consistent with notification on Lab computers | 09/27/02 |
| §9.01(H) |
Computing and Communications (Software Management), Operational Procedures for Computing and Communications (Laboratory Software Management Program) |
Deletes both subsections to reflect the fact that the Laboratory Software Management Program ended some years ago. |
05/15/00
|
| §9.02 | Operational Procedures for Computing and Communications | Renumbered from §9.00, Appendix A, to §9.02 to conform to the rest of the sections; retitled to reflect its procedural nature. | 09/20/96
|
9.02 |
Operational Procedures for Computing and Communications |
Deletes reference to classified or unclassified "sensitive" national security information because the Laboratory does not permit the accessing, processing, or storing of this type of information. |
05/23/00 |
§9.02 |
Operational Procedures for Computing and Communications |
Information Computing Sciencs Division renamed Information Technologies and Services Division (ICSD --> ITSD). |
04/08/02 |
§9.02 passim |
Operational Procedures for Computing and Communications |
Update links. |
10/14/02 |
| §9.02 | Operational Procedures for Computing and Communications | CCSD changed to CPIC. | 05/18/04 |
| §9.02(A) | Operational Procedures for Computing and Communications | Separate numbered paragraph on e-mail. | 09/20/96
|
| §9.02(A) | Communications and Networking Systems | (A)(1) Link added to CIO Policy
Website; (A)(2)(e)( i) Supports Desktop validation of personal calls on Lab phones (A)(17) Support's ITSD's authority to draft remote access policy |
03/30/05 |
| §9.02(A)(2) |
ICS Voice Telephone System/Personal Calls |
Addition of personal cellular phone call policy; division of policy into desktop and celluar; and addition of personal usage criteria. |
05/09/02 |
| §9.02(A)(2) | ICS Voice Telephone Sysem | Language deleted re Telephone Services Office arranging for ordering and distribution of external telephone directories as that is not part of their function. | 10/04 |
| §9.02(A)(2)(e)(ii) | Operational Procedures for Computing and Communications/ Communications and Networking Systems/ICS Voice Telephone System/Personal Calls/Cellular Personal Calls | States that Laboratory cellular telephones are intended for official business use, and that issuance of a Laboratory cellular phone requires division-management approval and the employee's signed acknowledgment of receiving Laboratory cellular procedures. |
09/23/03 |
| §9.02(A)(4) |
Communications and Networking Systems/LBLnet) ("the Wireless Policy") |
RPM 9.02(A)(4) was revised to incorporate the Laboratory's policy for providing Wireless LAN services. Such services will be provided as part of the Laboratory's standard networking technology and services offerings through ITSD's Networking Telecommunications Department. |
10/14/02 |
| §9.02(A)(14) |
Operational Procedures for Computing and Communications (Cardkey, Security, and Other Alarm Systems) |
Establishes procedure for requesting card access, property protection, area surveillance, and personal assistance alarm devices. |
05/15/00
|
| §9.02(B) | Operational Procedures for Computing and Communications | Reference to §2.23(H) added for more information on contacts with state and federal officials | 09/20/96
|
| §9.02(C)(1) | Authorized Use of Information Resources | Update link to ESnet policy (editorial) | |
| §9.02(D) | Operational Procedures for Computing and Communications | Adds policies concerning designation of system administrators and training for UNIX systems, minimum UNIX standard configurations and the LBNL Host Database. §9.02(D)(3) is now in tabular form. | 05/21/97
|
| §9.02(D)(10)(c) |
Operational Procedures for Computing and Communications (Information Security Guidelines, User IDs and Passwords) |
Conforms Laboratory information and security policy with DOE directive on creation, sharing, accessibility, retention, and automatic expiration of passwords. |
05/15/00
|
| §9.02(D)(10)(c)(iv) | Operational Procedures for Computing and Communications/Computer and Network Security/Information Security Guidelines/User IDs and Passwords/Password Administration | Language describing current password encryption protocol inserted. | 06/07/04 |
| §9.02(E) | Operational Procedures for Computing and Communications | Reference to §1.21 changed to §5.06 | 09/20/96
|
9.02(F) |
Computing and Communications (Software Management), Operational Procedures for Computing and Communications (Laboratory Software Management Program) |
Deletes both subsections to reflect the fact that the Laboratory Software Management Program ended some years ago. |
05/15/00 |
| §9.02(F) |
Standards for Procurement of Personal Computers |
Chapter revised to reflect current standards for procuring personal computers. Links updated. ICSD changed to ITSD. |
04/08/02 |
| §9.02(F) | Operational Procedures for Computing and Communications/Standards for Procurement of Personal Computers | Text describing waiver requirement removed to reflect current ITSD policy. | 05/18/04 |
| 10.01 | Conflict of Interest — General | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.02 | Outside Employment and Employee Business Activities | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.03 | Self-Disqualification and Conflict of Interest for Designated Officials | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.04 | Employment of Near Relatives and Domestic Partners | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.05 | General Research-Related Conflict of Interest | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.06 | Federal Financial Disclosure | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.07 | State of California Financial Disclosure | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.08 | Technology Transfer/Cooperative Research and Development Agreement (CRADA) | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.09 | Human Subjects Conflict of Interest | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.10 | Disclosure of Laboratory Proprietary Information | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
| 10.11 | Disclosure of Financial Interests Relating to Licensing | Part of new chapter, Chapter 10 (Conflict of Interest) | 08/08/06 |
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