Qualifications, duties, and pay provisions of employee job classifications are described in Appendix A to the DOE/LBNL Contract. These classifications are divided into two basic categories, as defined by the Fair Labor Standards Act (FLSA), with the following differences in work and pay policy. Questions regarding exempt/nonexempt status should be directed to the Human Resources Department.
Employees in administrative, executive, and professional classifications are normally not paid for overtime. They may be paid for overtime, however, when approved for extended work weeks, as described in Paragraph (D), below.
Employees other than those in administrative, executive, and professional classifications are normally scheduled for a specific number of hours per week and are paid extra for work required in addition to their normal schedule.
The standard workday for full-time employees is 8 hours per day, 8 a.m. to 5 p.m. Exceptions are necessary in certain operating situations such as:
Additional exceptions may be allowed as defined in RPM §2.23(D) (Flexible Work Options).
Normally, a work week consists of the five consecutive workdays, Monday through Friday, within a calendar week. A calendar week is defined as Saturday midnight to the next following Saturday midnight. Exceptions are allowable under the same circumstances noted in Paragraph (B)(1), above.
Employees should be aware that, under University policy, no portion of time due the Laboratory may be devoted to private purposes and no outside employment may interfere with the performance of Laboratory duties. These requirements apply regardless of the percentage of time worked. Abuses may be grounds for disciplinary or corrective action. See RPM §10.02 (Outside Employment and Employee Business Activities).
Use of Laboratory telephones for brief calls within the local commuting area is permitted, however, when required by changes in work plans, emergencies, or coordination of work activities with family members or others who can be reached only during working hours. If an employee finds it necessary to use a Laboratory telephone for a call outside the local commuting area, the employee must reimburse the Laboratory for the call or charge the call to his or her home telephone number or personal calling card. See RPM §9.02(A)(2) (Communications and Networking Systems/ICS Voice Telephone System).
A schedule involving complete work weeks or work months.
A schedule involving a specified percentage of each work week or work month.
An unspecified number of hours per work period.
Overtime in most cases is time worked over 8 hours per day or 40 hours per week. For some classifications, however, other provisions determine overtime; the specific provision and applicable pay basis for each classification are shown in Appendix A to the DOE/LBNL Contract. There are two categories of overtime:
When nonexempt employees are required to work overtime on short notice or when scheduled for overtime for short periods not exceeding four consecutive weeks, the work is classed as emergency overtime. Exempt employees are not eligible for emergency overtime.
Overtime work required of employees for more than four consecutive weeks is classed as extended work weeks. See RPM §3.03 (Overtime).
Shift differential is extra pay in addition to base pay for night-shift work by certain classifications of employees, as specified in Appendix A to the DOE/LBNL Contract. See RPM §3.04 (Special Pay Provisions).
Absence from work with pay is described in RPM §§2.08 (Vacation Leave), 2.09 (Sick Leave), 2.10 (Holidays), and 2.11 (Miscellaneous Leave with Pay).
Absence from work without pay may be granted formally or informally depending on the length of leave. See RPM §2.12 (Leave of Absence Without Pay).