Rev. 10/10

1. Court Leave
   1. Jury Duty
   2. Administrative or Legal Proceedings
2. Voting Time
3. Authorized Leave With Pay
   1. Exempt Employees
   2. Unusual Circumstances
4. Public and Operational Emergencies

A.  COURT LEAVE

1.  Jury Duty

Full-time career employees on any shift or work schedule are granted leave with pay for actual time on jury duty, including grand-jury duty, and related travel not to exceed the number of hours in the employee's normal workday and work week. The leave with pay is payable at the straight-time rate (including shift differential, if applicable) and will not be counted as time worked for the purpose of computing overtime premium pay.

Part-time career employees at 50% time or more are granted leave with pay for actual time spent on jury duty, including grand-jury duty, and related travel that occur during the employee's regularly scheduled hours of work. All such leave is charged to court leave.

2.  Administrative or Legal Proceedings

1. Time spent by an employee attending an administrative or legal proceeding on behalf of the Laboratory or the University is counted as time worked. See RPM §2.05(D)(6)(a)(v) (Pay Status for Time Spent in Complaint Resolution).

2. When served with a subpoena that compels their presence as a witness (other than as a paid expert witness), full-time career employees on any shift or work schedule are granted leave with pay for actual time spent at administrative or legal proceedings and in related travel, not to exceed the number of hours in a normal workday and work week. The leave with pay is payable at the straight-time rate (including shift differential, if applicable) and will not be counted as time worked for the purpose of computing overtime premium pay. Part-time career employees at 50% time or more are granted leave with pay for actual time spent at proceedings and in related travel that occur during the employee's regularly scheduled hours of work.

3. Leave with pay is not granted when an employee is the plaintiff or defendant in a proceeding, is called or subpoenaed as a paid expert witness not on behalf of the Laboratory or the University, or is called or subpoenaed because of duties for another employer. The time off in these situations is charged to vacation or leave without pay.

B.  VOTING TIME

An employee will be granted necessary time off with pay, not to exceed two hours, for voting in any statewide primary or general election if the employee is scheduled to work eight hours or more on that day and does not have time to vote outside working hours.

C.  AUTHORIZED LEAVE WITH PAY

1.  Exempt Employees

For exempt employees only, in consideration of unusual circumstances or unusual effort, leave of absence with pay may be granted as described below. Such leave may not be used, however, to balance extra work on an hour-for-hour basis. Normally, authorized leave will not be used in connection with vacation time. Exceptions to this limitation may be made by the Division Director or Department Head when such action is in the best interests of the department or division work schedule.

1. Up to three workdays in a month may be granted an exempt employee by the division director with supporting explanation of special circumstances requiring the leave shown on or attached to the Payroll Time Report.

2. More than three workdays a month may be granted only with the approval of the Laboratory Director. Such recommendations must be made on Stock Form 7600-55050 (Personnel Action Form (PAF)), which is submitted to the Human Resources Department.

2.  Unusual Circumstances

Up to five working days of leave with pay may be granted by the Laboratory Director to any employee to cover unusual circumstances. If adequate sick-leave and vacation credits exist, leave will be charged to such credits.

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