Rev. 04/09

1. Plant Construction and Alterations
2. Repair and Maintenance Work
   1. General
   2. Special Research Equipment
3. Miscellaneous Services
4. Response to Power Reduction Alerts
5. Categorization of Lock and Key Levels

A.  PLANT CONSTRUCTION AND ALTERATIONS

The Facilities Division is responsible for all construction and alterations to Laboratory buildings, infrastructure, utilities, and building systems except for those systems specifically assigned to other divisions/departments (e.g., telephone and ProxCard). Requests for plant construction and alteration work are made to the Facilities Division's Work Request Center.

B.  REPAIR AND MAINTENANCE WORK

1.  General

The Facilities Division is responsible for maintenance and repair of plant facilities and equipment, including buildings, grounds, utility systems, roadways, walks, fences, and plant mechanical and electrical equipment. Requests for such work are made to the Facilities Division's Work Request Center.

2.  Special Research Equipment

The Facilities Division performs maintenance and repair work on specialized research equipment when requested by a responsible member of the group having charge of the equipment. Requests for such work are made to the Facilities Division's Work Request Center.

C.  MISCELLANEOUS SERVICES

Service functions are assigned to the divisions shown in RPM Table 1.03(C) (Service Functions).

 

Table 1.03(C) Service Functions
Type of service	Division responsible
Vehicle Fleet Operations	Facilities
Bus Service	Facilities
Nonstandard Vehicle Operator's Certification	Environment, Health, and Safety
Locksmith and Key Issuance and Records	Facilities* (see note below)
Electric Light Service	Facilities
Building Custodial Service	Facilities
Groundskeeping	Facilities
Refuse Disposal	Facilities
Parking Permit Issuance and Records	Environment, Health, and Safety
Transportation	Facilities
Mail Services	Facilities
Central Stores	Facilities

*The issuance of all level III locks and keys must be approved by the LBNL Security Manager (see Paragraph (E)(Categorization of Lock and Key Levels) below.

D.  RESPONSE TO POWER REDUCTION ALERTS

The Facilities Division is responsible for implementing the Laboratory's response plan to Stage I, II, and III electrical emergency alerts issued by California's Independent System Operator and communicated to Berkeley Lab by the Western Area Power Administration. The Facilities Division is also responsible for updating the Laboratory's response plan.

E. CATEGORIZATION OF LOCK AND KEY LEVELS

DOE M 470.4-2, Physical Protection categorizes locks and keys into four levels. 

Levels I and II are only required for facilities that have significant quantities of special nuclear materials (SNM) and/or classified matter.  LBNL is a fundamental research facility with small quantities of Category IV SNM so Level I and II keys and locks are not required.

Level III locks and keys are used for security purposes on the exterior access doors and gates of LBNL Property Protection Areas (PPA) for emergency use only. 

• The LBNL Security Manager designates and approves all PPAs and is responsible for the control and accountability of all Level III locks and keys.
• The LBNL locksmith fabricates Level III keys, documents unique identification, and maintains the inventory of key blanks and cores.
• The Site Access Manager verifies required training and facilitates issuance of Level III keys approved by the Security Manager.
• Lost, missing, or stolen Level III keys must be reported to the LBNL Security Manager, who is required to file a security incident report to the Department of Energy.

Level IV locks and keys, including Great Grand Master (GGM), Grand Master/Building Master (GM/BM), and all other keys, are used for administrative purposes on most LBNL buildings and interior offices for business or safety controls. 

• The LBNL locksmith fabricates all Level IV keys, documents unique identification, and maintains the inventory of key blanks and cores.
• The Site Access Manager verifies required training and facilitates issuance of Level IV GGM and GM/BM keys only. All other keys are managed and issued by the LBNL locksmith.