This section describes core policy and program documents of Lawrence Berkeley National Laboratory. Documents in this section are considered controlled documents and must be managed in accordance with Laboratory Document Control Procedures. As noted in the Foreword to the RPM, internal policy documents do not replace governing Directives, the Prime Contract, or applicable Law.
The DOE/LBNL Contract is the performance based management and operating contract between the Department of Energy (DOE) and the Regents of the University of California for the management of Berkeley Lab. It is the primary governing document that sets the mission of the Laboratory, provides the basis for Berkeley Lab's policies and procedures, and includes:
The DOE/LBNL Contract is available online from the University of California Office of the President's Laboratory Administration Office. It is controlled via a modification process defined in the Contract.
This Regulations and Procedures Manual (RPM) serves as a reference for guidelines, rules, and general business practices for Laboratory personnel and is available on the Web. Questions concerning policy interpretation, regulation applicability, or allowability of activities should be directed to the manager responsible for the particular RPM section, as designated in Managers Responsible for RPM Sections.
The University of California Laboratory Procurement Standard Practices Manual implements policies of the University of California and sets forth the standard practices for the Laboratory's procurement system. The purpose of the procurement system is to ensure that goods and services required by the Laboratory are obtained in an economical, efficient, and timely manner while meeting the requirements of the Laboratory's Prime Contract. The purpose of the Standard Practices (SPs) is to ensure consistent application of the policies and procedures of the University of California.
Laboratory personnel who perform procurement functions must be thoroughly familiar with this manual. Questions pertaining to the guide should be referred to the Office of the Chief Financial Officer/Procurement.
Laboratory-wide safety regulations are contained in the Health and Safety Manual (LBNL/PUB-3000). This manual contains statements on safety policy; chemical safety; electrical safety; the design, installation, and test of hazardous research equipment; and general safety recommendations for fire and accident prevention. Questions should be referred to the Environment, Health, and Safety Division.
Safety documentation for individual facilities is contained in Safety Analysis Documents (SADs), which describe mitigation and activities within the facility, and identify hazards. SADs are prepared by the operating division; reviewed by the Environment, Health, and Safety Division; and kept in the facility notebook.
The Master Emergency Plan describes how the Laboratory's resources are organized to respond to disasters such as a significant earthquake. The Master Emergency Plan is available online. The point of contact is the Laboratory Emergency Manager.
The Berkeley Lab Business Continuity Plan describes how key services will operate after the initial response to a major disaster. The Business Continuity Plan is available from the Business Continuity Program Manager.
The Property Manual describes the Laboratory's accounting system for property and the controls governing the acquisition, use, and disposition of property used in performance of Laboratory work. All Berkeley Lab personnel responsible for property management activities must be thoroughly familiar with this guide. Requests for copies and questions pertaining to the guide should be addressed to the Office of the Chief Financial Officer/Property Manager.
The Laboratory Site Security Plan describes the Lab’s approach to physical security. The point of contact is the Security Manager.
The Computer Security Program Plan describes the Lab’s approach to cyber security. The point of contact is the Computer Protection Program Manager. A summary is available.
The Operating and Quality Management Plan (LBNL/PUB-3111) specifies the Quality Assurance and Conduct of Operations requirements for all divisions of the Laboratory. Copies of this publication are available from the Office of Institutional Assurance. That Office will answer questions concerning the applicability of the Operating and Quality Management Program to particular activities.
The Environment, Safety, and Health Self-Assessment Program (LBNL/PUB-5344) describes the Laboratory's program for ensuring compliance with environmental, safety, and health requirements, and for achieving quality assurance/conduct of operations performance objectives. This publication contains the procedures divisions must follow to implement the self-assessment program. The point of contact is the Office of Contract Assurance (OCA).
The Environment, Safety, and Health Self-Assessment Manual contains Berkeley Lab's self-assessment objectives and criteria and the procedures followed by divisions to develop their self-assessment programs. The point of contact is the the Office of Contract Assurance.