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EMployee Concerns

LBNL Hotline (non-emergency concerns)

800-403-4744 or www.universityofcalifornia.edu/hotline

Employees have the right – and the responsibility – to identify and report improper governmental activities and environment, health and safety concerns and to do so without fear of reprisal. Employees are encouraged to discuss concerns with their immediate supervisor, any level of management, or their human resources representative. In cases where employees (including subcontractor employees*) for any work at a DOE-owned or leased facility) or others are unable or do not wish to raise issues to management, are uncomfortable doing so, or wish to report retaliation, alternative mechanisms for reporting are available. In all cases, employees have the right to a respectful, prompt and effective response to their concerns.

Whistleblower Complaints

In accordance with University policy, LBNL has designated a Locally Designated Official to receive allegations of improper governmental activity and an Investigations Workgroup, comprising senior operations management, to oversee investigations of such allegations. The Charter of the Investigations Workgroup is available here. To learn more about the Laboratory policies for reporting and investigating allegations of improper governmental activities, go to (RPM Sections 2.05 J). Employees may file complaints directly with the Department of Energy Office of Inspector General. See reporting links below.

Whistleblower Protection

State and Federal regulations and Laboratory policy prohibit retaliation for engaging in protected disclosures/covered activities. See the Laboratory policy at 2.05 K for filing requirements and procedures.

Contract 31, Clause I.61, provides Laboratory employees and subcontractor employees* with protection under 10 CFR 708, the DOE contractor employee protection program; contact the DOE Office of Hearings and Appeals for more information, including how to file a complaint under 10 CFR 708.

* subcontractor employees involving work performed on behalf of DOE directly related to activities at DOE-owned or –leased sites

Other Links:

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How to Report Improper Governmental Activities

The internal and external resources identified below are also listed on Laboratory and UC posters on bulletin boards throughout the workplace. Employees always have the option to report directly to DOE.

LBNL Hotline (non-emergency concerns)

800-403-4744 or www.universityofcalifornia.edu/hotline

EHS concerns and suggestions

www.lbl.gov/ehs/refs/safety_concern.shtml or 510-486-5514

LBNL Equal Employment Opportunity (EEO) Office

510-486-7635

DOE Inspector General Hotline
DOE OIG Email
Local DOE OIG Office*

800-541-1625
ighotline@hq.doe.gov
925-423-5060

DOE Employee Concerns Program Hotline (Chicago)**

800-701-9966

DOE Employee Concerns Program
Berkeley Site Office Contact

510-486-4700

California Bureau of State Audits

800-952-5665

California State Attorney General’s Office

800-952-5225

Posters

LBNLHotline UCHotline DOEOIGHotline
LBNL Whistleblower Hotline Poster UC Whistleblower Hotline Poster DOE OIG Hotline Poster

Additional LBNL resources:

Collective Bargaining Representatives

Varies

Human Resources Department

510-486-7950

LBNL Internal Audit Services

510-486-4472

*By mail: US DOE Office of Inspector General, PO Box 2270, Livermore CA 94551
**By mail: US DOE Employee Concerns Program Manager, 9800 S. Cass Avenue, Argonne IL 60439.

DOE Office of Inspector General Contact Information

Hotline Numbers
Toll free:
(800) 541-1625
FAX:
(202) 586-4902

Correspondence
U.S. Department of Energy
Office of Inspector General
ATTN: IG Hotline
1000 Independence Avenue, SW
Mail Stop 5D-031
Washington, DC 20585

E-Mail
ighotline@hq.doe.gov

Local Contact
Christopher D. Burris
Assistant Special Agent-in-Charge
Office of Inspector General
U.S. Department of Energy
P.O. Box 2270
Livermore, CA 94551
925-423-5060

The Office of Inspector General (OIG) maintains a Hotline to facilitate the reporting of allegations of fraud, waste, abuse, or mismanagement in U.S. Department of Energy (DOE) programs or operations. If you wish to report such allegations, you may call, send a letter, or email the OIG Hotline as identified at the left. Allegations may be reported by DOE employees, DOE contractors and subcontractors, or the general public.

Issues that should be reported:

  • Abuse of funds provided under the American Recovery and Investment Act of 2009 and retaliation complaints
  • Contract, Procurement, and Grant Fraud
  • Environment, Health, and Safety Violations
  • Computer Crimes
  • Product Substitution and Suspect/Counterfeit Parts
  • Bribery, Kickbacks, and Gratuities
  • False Statements and False Claims
  • Conflicts of Interest and Ethics Violations
  • Travel Fraud
  • Theft and/or Abuse of Government Property
  • Other Violations of Federal Laws and Regulations

Callers are encouraged to provide relevant and specific details of their complaints, including the identity of the person, company, or organization alleged to have engaged in wrongdoing; a description of the alleged impropriety; the DOE facility and program affected by the alleged misconduct; contract numbers; date(s) of alleged wrongdoing; how the caller is aware of the alleged impropriety; the identity of potential witnesses; and the identity and location of supporting documentation.

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What happens when I report TO LBNL?

LBNL participates in UC's systemwide confidential, 24 hour hotline and online reporting service provided by Ethics Point. The service provides for a "call-back" that allows the Laboratory to ask questions of, or provide information to callers without compromising anonymity. Reports, which can be anonymous at the discretion of the caller, are distributed to the University of California Director of Investigations, LBNL's Locally Designated Official (the Chief Operating Officer), the Internal Audit Department, and the Research and Institutional Integrity Office (RIIO). The RIIO initiates the triage process and will open an investigation if the report alleges an improper governmental activity (IGA) and there is sufficient information upon which to pursue an investigation. If the concern does not represent a potential IGA, the matter may be referred for a non-investigative review.

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LBNL Employee Concerns Program Contact

LBNL's Employee Concerns Program Manager is Meredith Montgomery, Research and Institutional Integrity Officer, 510-486-4453, memontgomery@lbl.gov. You may also contact the RIIO Principal Analyst, Molly Stoufer, 510-486-5820, mestoufer@lbl.gov. The senior executive with oversight of this program is Glenn Kubiak, Chief Operating Officer.

Last updated 03/24/2014
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