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Travel and Relocation

Contents:

Join-the-Staff Travel by International Hires:
New hires traveling to Berkeley Lab are invited to request assistance from personnel in the Chief Financial Officer's Department, Operations Division, of Berkeley Lab, skilled in responding to travel, relocation, and moving questions.

Please contact the person who supports your Division (see list below) at Lawrence Berkeley National Laboratory by email, with a cc to intl.researchers.scholars@lbl.gov .

Travel and Ticketing Arrangements
New employees joining the Berkeley Lab staff from abroad, who are offered 4.02 Relocation in their offer, are required to travel under ticketing provided by the Berkeley Lab Travel Service agency, Maritz Travel. Additionally, all future foreign travel for employees, after arrival at Berkeley Lab, will be regulated by these same requirements for compliance and will require U.S. DOE approval. Self-ticketing places the individual at risk for non-compliance with strictly regulated policies and reimbursement will be restricted. Tickets are produced at the Laboratory and may be sent to the traveler by Federal Express timely to meet travel needs.

You may want to email Maxine J. Redfearn in the Laboratory Travel Office, who will review all international air travel reservations made by Maritz on your behalf, prior to ticketing to ensure all travelers are in compliance with travel policies established by the U.S. Department of Energy and the University of California at Berkeley.

You can reach Maritz Travel directly at 1-800-818-9719. If you are calling from outside the United States, call them collect at (314) 827-9403. Also, you can e-mail Maritz Travel at lbnl@Maritz.com. If you are being hired for the first time at LBNL, tell them you are a "New Hire" for the Lawrence Berkeley National Laboratory, and tell them the division you will be working in. If you know your Project ID#, give that to them as well.

Relocation & Moving Services
The lab also has a contract with a relocation service provider: Bristol Relocation. They provide moving services (household and personal effects shipments, etc) to new hires. Their phone number is 1-888-240-5977. The contact person for LBNL is Kelly Beighley.

New Employees receive authorization in the offer letter from Berkeley Lab for any relocation and/or shipment of household goods that may be offered. They also receive with the offer letter a complete copy of the policy (Relocation 4.02, Shipment of Household Goods 4.03) covering the services offered.

Authorizations for New Employees who receive full policy benefits for Relocation and Shipment of Household Goods (4.02 and 4.03) are sent to a relocation service (Bristol Relocation) by the staffing specialist who makes the offer. This company will contact the traveler and set up the full move, including the vendor. New Hires who are or are not being reimbursed for shipment of household goods (under Policy 4.03), or not fully reimbursed, may contact Bristol Relocation (1-888-240-5977) for moving and storage services under the University of California contract. The LBNL contact at Bristol is Kelly Beighley. The Travel coordinator in the Chief Financial Officer's Travel Office may answer your questions about your individual authorization. A list is provided for your information, or you may contact the personnel administrator who signed your offer letter. The Lab has an agreement with Bristol Relocation (1-888-240-5977) that ensures a substantial discount to the Laboratory and Laboratory employees. If 4.03 has been authorized, the Laboratory will be billed directly for approved moving expenses. Excess amounts will be covered by the new employee. Bristol Relocation will provide estimates. Direct billing to the Laboratory may be arranged through the join-the-staff travel coordinator only with the understanding that charges beyond the authorized limit are billed to the individual. Any questions about use of this service should be directed to your staffing specialist and/or Bristol Relocation.

Housing? Cars?
If you are thinking of importing a car or vehicle into the U.S., from Canada or elsewhere, please see our Motor Vehicle page. For information on finding housing in the Bay area please visit our Housing page.

All the best to you as you make arrangements to join the staff at Berkeley Lab. IRSO will provide you assistance and liaison service to other Berkeley Lab departments as appropriate to ensure your transition to the U.S. and the East Bay Area is as seamless as possible.


Immigration and Visitors Services
International Researchers & Scholars Office
Berkeley Lab Human Resources Department

Travel Links:

Living in Berkeley - Links:

Division Contacts

Division Contact Bldg. Ext.
Accelerator & Fusion Research Madelyn Bello 50A-4037 7532
Marcus Davis (Guests) 50-4037 4509
Advanced Light Source Cherryl Palomar-Susara 90R-1140 5683
Chemical Sciences Catherine Sterling 66R-0200 7254
Deborah Reed (Guests) 70A-1150 4465
Computing Research Diane Heim 50B-4230 2802
       
Computing Sciences Jamila Murray 50B-4230 2747
Earth Sciences Amy Bennett-Lazaro 90R-1140 6246
Engineering Rita McLean 46A-1123 7506
Michelle Gachis 46A-1123 6783
Environmental Energy Technologies Cherryl Palomar-Susara 90R-1140 5683
Environmental Health & Safety Amy Bennett-Lazaro 90R-1140 6246
Genomics Dee Catino
925/296-5676 		100PGF
Life Sciences Ewa Elkins 941R-0198 2952
Adele Sylar 941R-0198 5803
Material Sciences Catherine Sterling 66R-0200 7254
Cheryl Belton (Guests) 66R-0200 6509
NERSC Jamila Murray 50B-4230 2747
Nuclear Science Sheril Burke 50-4037 7201
Neli Lopez (Guests) 50-4037 4563
Operations Jane Baynes 50A-4112 4868
Physics Sheril Burke 50-4037 7201
Physical BioSciences Carolyn Charles 941R-0198 6619