LBNL is required to assure all that subcontractor personnel who perform work at LBNL facilities do so in a safe manner in compliance with applicable regulations (Pub 3000, Chapter 31). ePro Requisitions preparers take part in this process by:

1. Indicating in the requisition Services box the type of service being acquired and
2. For non-construction On-Site Services with Hands-On work, pasting a link to the online Job Hazards Analysis and Work Authorization Form for Non- Construction Activities Performed by Subcontractors, Vendors, and Guests (SJHAWA) form to the Comments box in line 1 of the ePro requisition. The Requester/Division completes the first portion of the online form and obtains a link to the form before entering it on the requisition.

For work that involves on-site services with hands on work, Procurement includes applicable safety clauses in the subcontract and, prior to commencing work, and obtains an SJHAWA link from the on-line SJHAWA system provided by the requester.

A pre-job meeting is held between the Requester/Division and the subcontractor. The SJHAWA and the EH&S Non-Construction Safety Orientation are discussed and the hazard level for the work is determined. Further information is on the EH&S Non-Construction Safety Assurance for Subcontractors website.

How to Use the Services Box

The Services drop-down box appears on the ePro Requisition Summary page when a requisition has an Item Category that could potentially involve on-site services. When the Services box appears, it is initially blank. You must change its value to one of the following four choices before you can Save the requisition:

1. Choose No Services if there are no services being provided by the vendor. (Only goods will be sent.)
2. Choose Off-Site Services if the vendor will only be providing services at an off-site location
   (a location other than an LBNL/DOE site).
3. Choose On-Site Services Hands On Work if the vendor will be providing any hands-on services on-site at LBNL. (Also attach the SJHAWA form to the requisition.)
4. Choose On-Site Srvcs No Hands-On Work if the vendor will not be providing hands-on services at LBNL.

Here are examples of services involving hands-on work (On-Site Services Hands On Work):

• Use of hand or power tools
• Repair or service of a device, apparatus, machine, or mechanism
• Material handling (except delivery of purchased items)
• Handling or disposing of a chemical, compressed gas, or hazardous, radioactive, or bio-hazardous material
• Construction and related real property modifications/improvements

Here are examples of services not involving hands-on work (On-Site Srvcs No Hands-On Work):

• Office and administrative work
• Computer programming
• Attending or making a presentation
• Supervision of worker(s) who is not performing hands-on work
• Document archiving
• Financial auditing
• Photography
• Language translation
• Providing classroom training

On-Site services at LBNL are considered to be work performed on the hill or at these LBNL Offsite, Leased Facilities.

Here is the services box on the ePro requisition:

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