Berkeley Lab subcontractors (vendors) are required to submit a written Worker Safety and Health Plan (WSHP) to LBNL to protect their workers at LBNL and DOE sites. Further information is in the Guide for On-Site Subcontractor Safety Plans. (See below for pilot divisions.)

A Services drop-down box appears on the ePro Requisition Summary page when a requisition has an item whose Item Category could potentially involve on-site services. This lets Procurement know when the work involves on-site services with hands-on work so the applicable safety clauses and forms can be sent to the subcontractor.

When the Services box appears, it is initially blank. You must change its value to one of the following four choices before you can Save the requisition:

1. Choose No Services if there are no services being provided by the vendor. (Only goods will be sent.)
2. Choose Off-Site Services if the vendor will only be providing services at an off-site location
   (a location other than an LBNL/DOE site).
3. Choose On-Site Services Hands On Work if the vendor will be providing any hands-on services on-site at LBNL.
   
4. Choose On-Site Srvcs No Hands-On Work if the vendor will not be providing hands-on services at LBNL.

Here are examples of services involving hands-on work (On-Site Services Hands On Work):

• Use of hand or power tools
• Repair or service of a device, apparatus, machine, or mechanism
• Material handling (except delivery of purchased items)
• Handling or disposing of a chemical, compressed gas, or hazardous, radioactive, or bio-hazardous material
• Construction and related real property modifications/improvements

Here are examples of services not involving hands-on work (On-Site Srvcs No Hands-On Work):

• Office and administrative work
• Computer programming
• Attending or making a presentation
• Supervision of a worker(s) who is not performing hands-on work
• Document archiving
• Financial auditing
• Photography
• Language transalation
• Chaurfer or taxi services
• Providing classroom training

On-Site services at LBNL are considered to be work performed on the hill or at these LBNL Offsite, Leased Facilities.

The Subcontractor Safety Information link on the ePro requisition directs you to this page.

Pilot Subcontractor Safety Program:

For pilot divisions (EH&S & MS), Berkeley Lab non-construction subcontractors (vendors) are required to complete the Subcontractor Job Hazard Analysis (SJHA) form prior to starting on-site hands-on work at LBNL. The form assists LBNL Requesters and Division Safety Coordinators in assuring that subcontractor personnel are working safely at LBNL and DOE sites. The Requester/Division section of this form should be filled-in by the Requester and the form should be attached to the eProcurement requisition. Procurement will then forward the form to the subcontractor to complete and bring to LBNL prior to commencing work. Here is a flowchart of the pilot Non-Construction Subcontractor Safety Process. Further information about this pilot is in Pub 3000, Chapter 31 and on the EH&S Pilot Program For Non-Construction Safety Assurance website.