General Information

LBNL is required to assure all that subcontractor personnel who perform work at LBNL facilities do so in a safe manner in compliance with applicable regulations (Pub 3000, Chapter 31). ePro Requisitions preparers take part in this process by:

1. Indicating in the ePro Services box the type of service being acquired and
2. For non-construction On-Site Services with Hands-On work, attaching the Job Hazards Analysis and Work Authorization Form for Non- Construction Activities Performed by Subcontractors, Vendors, and Guests (SJHAWA) form to line 1 of the ePro requisition. The yellow Requester/Division portion of the form must be filled-in before attaching it to the requisition.

For work that involves on-site services with hands on work, Procurement includes applicable safety clauses in the subcontract and sends the SJHAWA form to the subcontrator to fill-in and bring to LBNL prior to commencing work. A pre-job meeting is held between the Requester/Division and the subcontractor. The SJHAWA and the EH&S Non-Construction Safety Orientation are discussed and the hazard level for the work is determined. Here is a flowchart of the Non-Construction Subcontractor Safety Process. Further information is on the EH&S Non-Construction Safety Assurance for Subcontractors website.

How to Use the Services Box

The Services drop-down box appears on the ePro Requisition Summary page when a requisition has an Item Category that could potentially involve on-site services. When the Services box appears, it is initially blank. You must change its value to one of the following four choices before you can Save the requisition:

1. Choose No Services if there are no services being provided by the vendor. (Only goods will be sent.)
2. Choose Off-Site Services if the vendor will only be providing services at an off-site location
   (a location other than an LBNL/DOE site).
3. Choose On-Site Services Hands On Work if the vendor will be providing any hands-on services on-site at LBNL. (Also attach the SJHAWA form to the requisition.)
   
4. Choose On-Site Srvcs No Hands-On Work if the vendor will not be providing hands-on services at LBNL.

Here are examples of services involving hands-on work (On-Site Services Hands On Work):

• Use of hand or power tools
• Repair or service of a device, apparatus, machine, or mechanism
• Material handling (except delivery of purchased items)
• Handling or disposing of a chemical, compressed gas, or hazardous, radioactive, or bio-hazardous material
• Construction and related real property modifications/improvements

Here are examples of services not involving hands-on work (On-Site Srvcs No Hands-On Work):

• Office and administrative work
• Computer programming
• Attending or making a presentation
• Supervision of a worker(s) who is not performing hands-on work
• Document archiving
• Financial auditing
• Photography
• Language transalation
• Providing classroom training

On-Site services at LBNL are considered to be work performed on the hill or at these LBNL Offsite, Leased Facilities.

(The Subcontractor Safety Information link above on the ePro requisition directs you to this page.)