GFP (Government Furnished Property) is government-owned property that will be provided to the subcontractor/vendor for use during the performance of work with the expectation that any unused portion will be returned to LBNL at the end of that work.  Equipment sent out for repair is not considered GFP.

SAP (Subcontractor Acquired Property) is property that the subcontractor acquires, and LBNL pays for, that will be used in performance of the work. This property is not part of the subcontract deliverable, but will still be delivered to LBNL at the completion of the work. 

Before you can "Save & submit" or "Save for later" your requisition, you must select Yes or No in the new GFP/SAP box which, by default, is blank. If you do not enter Yes or No in this box, the following error will appear:

Enter Yes in the GFP/SAP box when:

• The work covered by the purchase order / contract will involve the use of Government property (GFP) or
• There will be residual vendor-purchased property (SAP) that is not part of the contract-specified deliverables when the contract is complete.

Otherwise, enter No.

Additional Guidance

If the requisition is for the straightforward purchase of an item (e. g. a PC, a VME crate, or a book, etc.), then enter No in the GFP/SAP box.

You should enter Yes if either of these two cases is true:

1. The Laboratory will send Laboratory/Government property (equipment, material, etc.) to the vendor to help them perform the work under the PO.

• Examples of purchases that involve GFP are when we send the subcontractor wire to install in a magnet they are fabricating and delivering to us or if we send them a piece of machinery to help them in fabricating an item they will be delivering to us. We would expect the Government Furnished Property (GFP)--the wire or machinery--to be returned to the Lab.
• Click No when you send Lab equipment out for repair

2. The subcontractor will be purchasing property (and billing LBNL for it) to help it  perform the work required by the subcontract and we expect the subcontractor to have leftover property that will not be part of the subcontract item they will be delivering to us.

• An example is when a subcontractor  will buy a PC to help them fabricate an item for us, and it bills us for the PC. We would expect the Subcontractor Acquired Property (SAP)--the PC--to be returned to the Lab along with the fabricated item
• Another example is when the subcontractor buys a ton of wire to to go into a magnet it is fabricating for us. If the subcontractor only used half a ton of wire, but LBNL agreed to pay for the full ton, we would expect the subcontractor to send us the magnet ordered plus the leftover half ton of wire

Further GFP/SAP information is located in Procurement Standard Practice 45.1.

| Back to ePro FAQ | Privacy and Security Notice |