ePro FAQ How do I Enter Descriptions and Comments?
How many requisition lines should I enter?
The number of requisition lines entered into ePro should match
the number of lines you expect to be received and invoiced by the vendor.
Normally you enter items the same way the vendor quotes you. For example, if
you are buying a system that has several parts that will be received
separately and invoiced separately, the requisition should have a line for
each component so Receiving can receive the partial items and Disbursements
can pay for the partial items. (You can still have multiple quantities on a
How do I enter descriptions and comments?
The "Description" box for a requisition line in ePro is limited
to 254 characters--about 2 1/2 lines. The system will truncate anything
beyond that. The Description should start with a part/model number,
followed by a noun describing the item, and then the manufacturer.
Next, follow with a further description, if needed. Use the "Requester Comments" box on the
final "Requisition Summary" page to indicate overall requisition information
that does not fit in the Description box. That would include special delivery instructions. You should also enter notes
to Receiving in this box and check, "Visible to Receiving." If you have any
notes for the Approver, you can also enter them here.The line description should be adequate for the requisition
approver to understand what is being purchased. It should not just
say, "See attached quote." If the vendor sent you a quote, you can attach it
to the requisition and should refer to it in the Description or "Line Comments " box. Use the Line Comments box to enter an
item's description beyond the initial 254 characters contained in the main
Description box. The Line Comments box can hold 2001 characters.
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