When a purchase order is setup for certification, the Lab's Financial Management System (FMS) sends the certifier appearing on the purchase order (PO) an email to approve a vendor's invoice before it is paid by LBNL Accounts Payable (AP). In general, invoices are only certified if they are not formally received by Receiving. Goods typically do not need to be certified because they are received by Receiving in FMS. Invoices for services can be certified to verify that the work was performed since there is no record in Receiving that shows this. Certification is recommended for the following service Item Categories:
Personal Services Agreements (PSA)
Research and Development (RANDD)
Project Management (PROJM)
If you are ordering services, enter the name of the Invoice Certifier who will be responsible for certifying invoices. This can be left blank if you are ordering goods that will be received. A certifier must be an LBNL employee but does need to be an Authorized Signer in the Signature Authorization System.
Here is a link to the Lab's Certification Policy.
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