Procurement Item Categories List
Refer to the links on this list for further information on restricted and other items. Items in orange may pose environmental, health, or safety risks and require special notifications/approvals and precautions.
|
Category |
Code |
Description | Links for further Information | Contact for further Notification |
Authorization Note |
Consider Specifying Recycled, EnergyStar, & Biobased Products |
| Architect - Engineer Services | ARCH | Design services related to buildings and infrastructure. e.g. Design a building, Structural, Electrical, Mechanical, Analysis, Cost Estimate for Construction, Design of HVAC, Landscaping Design, Civil Engineering | Y | |||
| Biological Agents, Not Restricted | BIOAG | Organisms shown in the following examples: Peptides, Antibodies, Cells / Cell Lines / Assays, Cultures, Seed Stock, Strains, Virus, Collagens, DNA Samples, Oligos, Sera, Micro-organisms | Restricted Item List | Bruce King x2768 | ||
| Biological Agents & Toxins, Restricted | BIOTX | Refer to RESTRICTED ITEMS LIST | Restricted Item List |
APPROVAL Bruce King x2768 |
Biological Use Authorization (Institutional Biosafety Committee) | |
| Biosafety Cabinets | BCAM | Ventilated cabinets to hold or process Biological Agents. Does not include Chemical Storage Cabinets, e.g. Biosafety Cabinets, Biological Safety Cabinets | Restricted Item List | Eileen Lloyd x6949 | Y | |
| Books, Periodicals | BOOKS | Books or Subscription Fees, e.g. Books, Journals, Manuals, Archives, Publication | ||||
| Building Materials | BLDGM | Any material used to construct a building or make other improvement to real property, e.g. Lumber, Insulation, Flooring, Structural Steel, Drywall, Fixtures (pipes, flanges, sprinkler heads, couplings), Concrete, Windows, Roofing, Electrical Supplies | Y | |||
| Chemicals, Non-Restricted | CHEMN | Any chemical that is not classified as a restricted chemical | ||||
| Chemicals, Restricted | CHEMR | Restricted Chemicals such as "Carbon Nanotubes," "Reactive," "Explosive & Unique Hazard Chemicals known to Possess Lethal or Incapacitating Toxicity." This does not include drugs or precursors. Refer to RESTRICTED ITEMS LIST | Restricted Item List | Larry McLouth x5286 | Activity Hazard Document | |
| Computer System | COMPC | A programmable, electronic device that can store, retrieve, and process data. These items require a DOE Tag, e.g. Servers, Desktops, Laptops, Mainframe, Workstation | Y | |||
| Computer Hardware / Accessories | COMPH | Peripherally attached device. Some items may require a DOE Tag, e.g. Hard Drive, Monitor, Scanner, Printer, Drives, Memory, Network & Graphic Cards, Cables/ Power Cords, Keyboard/Mouse/Input Devices | Y | |||
| Computer Software | COMPS | Commercially available computer operating systems, application software and related licensing, documentation. e.g. Windows, OSX, PeopleSoft, Oracle Database, Microsoft Office, Site, Seat & Enterprise Licenses, Project Management Applications, Software Service Agreements | ||||
| Computer Software Maintenance | CSWMT | Annual maintenance of software that has already been purchased | ||||
| Construction Services | CNSTR | Building, modifying or assembling/disassembling of Laboratory real property / infrastructure, e.g. New Building, Refurbishing of building and building systems, Demolition, Road Work / Paving / Grading, Security Fencing, Infrastructure Upgrade/Modification | Y | |||
| Containers, Packaging | CONTN | Containers, Packaging including boxes, drums, pallets, bubble wrap. | Y | |||
| Drugs / Precursors | DRUG | Chemicals which can be used to create substances that can alter normal bodily functions. See RESTRICTED ITEM LIST, DEA Schedule I through V | Restricted Item List | John Morgan x5728 (Req Notification) |
Human Subject or Animal Welfare Research Committee | |
| Electrical Supplies | ESUPP | Electrical item that controls or powers something physical (a motor, illumination, arc welding). It is also often used to distribute electricity, e.g. Lights, Lamps, Electrical Cable (Belden), Plenum, Wire, Power Supplies, Power Cords, Electrical Hardware, Sockets, Circuit Breakers | EH&S Operating and Assurance Plan | Y | ||
| Electronic Equipment | EEQIP | Equipment that is power using electronic components as shown in the Item Category Code-" Electronic Supplies," e.g. Digital, Video, CCD Camera, Piezo Alarm, Digital Multimeter | Restricted Item List | Y | ||
| Electronic Supplies | ETRNS | Electronic supplies are the items that use electricity to process signal based information as in a radio signal or digital computing, e.g. Resistors, Capacitors, Diodes, Integrated Printed Circuit Boards, Assemblies | EH&S Operating and Assurance Plan | Y | ||
| Equip Maint Service Agreement | EQMNT | Annual maintenance of laboratory equipment that has already been purchased. | ||||
| Fabrication | FAB | Any item that is designed and /or manufactured to custom requirements, e.g. Custom items of a Mechanical or Electro Mechanical nature which are build to print or build to specification, Custom designed circuit boards and assemblies, Custom designed metal components, Optical Mirrors | Y | |||
| Fasteners, Non-Graded | FSTNR | Device that mechanically joins or affixes two or more objects together. e.g. Nuts, Bolts, Screws, Standoffs, Washers, Fittings | ||||
| Fasteners, Graded | GRSTR | Device that mechanically joins or affixes two or more objects together. All Graded Fasteners must include certifications and meet certain national standards, e.g. Nuts, Bolts, Screws, Washers, Fittings | EH&S Operating and Assurance Plan | |||
| Fuels / Lubricants | FUEL | FUEL-material that is burned or altered in order to obtain energy and to heat or to move an object. LUBRICANT - substance introduced between moving surfaces to reduce friction, e.g. Oil, Motor Oil, Gasoline, Diesel, Natural Gas, Grease, Fuel Supplements | Y | |||
| Fume Hoods | FHOOD | Scientific equipment common to laboratories designed to limit a person's exposure to hazardous and/or unpleasant fumes. e.g. Complete Fume Hood Systems. This does not include accessories, components or parts | Restricted Item List | Laurel Davis x2324 | Y | |
| Furniture / Furnishings | FURN | Objects which may support the human body (seating furniture), provide storage, or hold objects on horizontal surfaces above the ground, e.g. Chairs/Stools, Desks, File Cabinets, Tables/Work Tables, Shelves, Rolling Cabinets, Lab Tables & Shelves, Podiums/Pedestals, Lateral File Cabinets |
APPROVAL |
Y | ||
| Gas Storage Cabinet | GASC | Cabinet used to house cylinders containing any type of gas and the associated hardware. NOT "Flammable Liquid Storage Cabinet" or "Chemical Storage Cabinet," e.g. Gas Cabinet | Restricted Item List | Laurel Davis x2324 | Y | |
| Gases, Non-Restricted | GASN | Bulk or bottled gases that do not represent a hazard and are not shown on the Restricted Items List. e.g. Argon (Ar), Nitrogen (N), Carbon Dioxide (CO2), Helium (He) | (for example, nitrogen gas) | |||
| Gases, Hazard/Toxic | GASH | Bulk or bottled gases that do represent a hazard and are shown on the Restricted Items List. Refer to RESTRICTED ITEMS LIST | Restricted Item List |
APPROVAL |
Activity hazard Document | |
| Glove Boxes | GBOX | Sealed container that is designed to allow one to manipulate or process hazardous materials, while being in a different atmosphere from the object. An enclosed workspace equipped with gloved openings that allow manipulation in the interior, designed to prevent contamination of the product, the environment, or the worker. | Restricted Item List | Laurel Davis x2324 | Y | |
| Hardware | HDWR | Machines and other physical equipment directly involved in performing an industrial, technological, or military function. e.g. Door & Lock Hardware, Padlocks, Bearings, Casters | ||||
| Heat Ventilation Air Conditioning | HVAC | Equipment & Parts used to maintain a room or building's air temperature, humidity, e.g. Compressor, Chillers, Filters, Belts | Y | |||
| Isotopes / Radioactive | ISTOP | Isotopes: Chemicals of which the atomic nuclei are unstable that decays, emitting alpha, beta, or gamma rays. May be used in studying living systems, e.g. Tracers, Chlorine, Tritium, Deuterium, Hydrogen, Radioactive Sources, Easytides CS-137LDS, anything with a microcurie rating (UCI) | Restricted Item List |
APPROVAL Kurt Galloway x5992 |
Rad Work Permit or Sealed Source Auth | |
| Janitorial Supplies | JANTR | Materials or provisions typically used up or consumed while cleaning buildings and maintaining restrooms. e.g. Rags, Mops, Plastic Bags, Cleaning Agents, Lavatory Supplies | Y | |||
| Laboratory Equipment | LABEQ | Instrumentation, tools or devices used to outfit a laboratory that is used to perform research, analysis, experiments, measurements, e.g. Ovens, Microscopes, Centrifuge, Refrigerators/Freezers for Flammable Liquid (for Non-Food Storage), Industrial Dishwashers, Oscilloscope, Chromatograph, Spectrometers, Pumps, Thermosensors, Regulators, Optic Hardware, Motion Control Hardware, Opto-mechanical Hardware, Photonics Hardware, Vacuum Hardware. Does not include other laboratory equipment otherwise classified, e.g. Lasers, Vent Hoods, Glove Boxes, Flow Hoods | Y | |||
| Laboratory Supplies | LABSP | Materials or provisions typically used up or consumed during laboratory experiments or to maintain laboratory equipment. e.g. Bottles, Containers, Glassware, Burners, Clamps, Apparatus, Brushes and other lab tools, Microplates, Stoppers, O-rings, Animal Feed. Does not include gases. | ||||
| Laminar Flow Hood | LHOOD | Cabinet or enclosed bench designed to provide protection from cross contamination between samples in use, e.g. Vertical Laminar Flow Hood, Horizontal Laminar Flow Hood. NOT designed to provide protection from contaminants in air. | Restricted Item List | Laurel Davis x2324 | Y | |
| Landscape / Site Maintenance | LAND | Materials or services necessary to keep outdoor areas ( e.g. walkways, grounds, and natural vegetation) clean, safe and maintained, e.g. Tree Service, Outdoor Lighting, Vegetation Management/Brush Control, Path & Street Sweeping | Y | |||
| Laser Equipment | LASER | Any hardware item whose purpose is to generate coherent wavelengths (Optical radiation). This does not include maintenance of the equipment, e.g. Laser Diode, Amplifier Products, Laser Device Commercial / OEM | Restricted Item List |
APPROVAL Kurt Galloway x5992 |
Activity Hazard Document | Y |
| Lease / Rental Equipment | LEQIP | A contract for a specified period of time for use of assets (other than land or a building) owned by a third party; may include service and maintenance. e.g. Machinery, Computer, Copy Machine | Y | |||
| Lease To Own | LOWN | A financing contract for use of equipment that includes an option to purchase within a specified period at an agreed upon price. (This is generally separate from the purchase of the equipment which would probably be a separate subcontract). e.g. Computer, Networking Equipment | Y | |||
| Lease, Real Property | PRPTY | A contract for a specified period of time for use of a building or land owned by a third party; may include tenant improvements. e.g. Office Building, Office Trailer, Sublease of Office Space | ||||
| Live Specimens | SPCMN | Living organisms (or reproductive material or either) used for scientific research. e.g. Yeast strains, Glycerol Stock | Pub 3000 Chpt. 22 | LBNL Human and Animal Regulatory Committees | Human Subject or Animal Welfare Research Committee | |
| Maintenance Materials | MMATL | Materials required for the routine maintenance of the Laboratory facilities. e.g. Regulators, O-Rings | Y | |||
| Maintenance Mechanical | MMECH | Device that uses energy to perform routine actions or repair. e.g. Compressor, Pump | For filters, submit the HEPA Approval Form | For filters, see Herb Toor x5918 | ||
| Microwave Sources & Ovens for laboratory use | MWAVE | RF generating or processing devices. e.g. Thyratron, Klystrons, Waveguide, RF Power Supply. DO NOT USE this category for microwave ovens to heat food. |
Restricted Item List Microwave-Refrigerator-Freezer Approval Form |
APPROVAL Kurt Galloway x5992 |
Y | |
| Office Equipment | OFCEQ | Electrically powered equipment used in an office environment. Primarily purchase from these from eBuy, e.g. Typewriter, Label Maker, Electric Stapler, Telephone, Cell Phone, Copier, Fax Machines, Shredder, Time Stamps | Y | |||
| Office Supplies / Forms | OFCSP | Items regularly used by Laboratory personnel in the course of doing business. Primarily purchased from eBuy, e.g. Pens, Pencils, Paper, Toner, Paper Clips, Binders, Pads, Markers, Calendars, Organizers, Staplers, Stamps, Forms | Y | |||
| Paint / Coatings | PAINT | Color Foil, Vinyl, Grout, Gloss Ink | Y | |||
| Plumbing Supplies | PLUMB | Supplies used to maintain water and sewage systems, e.g. Pipes, Flanges, Sprinkler Heads, Couplings | ||||
| Precious Metals | PMTLS | Gold, Platinum, Silver, Palladium, Iridium, Osmium, Rhodium, Ruthenium | Restricted Item List |
John Morgan x5728 (Req Notification) |
||
| Printing / Bindery | Government Printing Office (GPO) Charges | Y | ||||
| Project Management - Restricted | PROJM | Where LBNL acts as the funding agent to a subcontracted research project manager that complies with LBNL's Cost Accounting Standards | Needs Budget Office authorization | |||
| Research & Development | RANDD | Work performed by a Subcontractor, independently, that has a clearly stated objective, defined goal and provides a conclusion. Subcontractor delivers a product that was their responsibility | Y | |||
| Raw Material Stock | RAWM | Material for processing into LBNL required components / used in maintenance and repair of equipment, e.g. Lumber, Steel, Aluminum, Optical Glass, Other Metal | Y | |||
|
Refrigerants, Ozone Depleting Substances |
RFRGT | Compounds used in a heat cycle that undergo a phase change from a gas to a liquid and back, e.g. Chlorofluorocarbons, Freon | Restricted Item List | Ned Borglin x4332 | Y | |
| Refrigerator / Freezer / Microwave or Appliances for Food | HSAPL | Appliances normally found in a household that are used in the same function at the Laboratory. e.g. Microwave, Refrigerator, Freezer | Refrigerator-Freezer Approval Form | Y | ||
| Safety Equipment / Supplies - Respiratory protective equipment | SAFEE | Equipment & Supplies for the protection of personnel from injury or property from damage. e.g. Safety Glasses, Respirators, Rests, Safety Shoes, Zone Tape, Rebar Caps, Cones, Fall Harness, Helmets, Lab Coats, Coveralls, Gloves | Restricted Item List |
Laurel Davis x2324 |
Respiratory Protection Program |
|
| Services - Advertising | ADVRT | Services for advertisements in newspapers, websites or magazines, e.g. Employment Notices, Conference Notices | ||||
| Services - Consultant | CNSLT | Services of an individual expert who personally renders services in the form of information, advice, opinions, alternatives, conclusions, recommendations. Agreement is written to an individual, not a company. Must be less than 90 days per year. | Attach the following to Line 1 of the ePro requisition: | |||
| Services - Contract Labor | CTRLB | Subcontract with a company to provide labor on a short term basis. The Individuals are under the direct supervision of a LBNL Employee, e.g. Accounting Clerk, Engineer Technician, Secretary, Contract Administrator | See the ePro Help page for Contract Labor | |||
| Services - Employment Agency / Recruiter | EMPAG | Services with a company that looks for workers to fill open positions | ||||
| Services - Freight | FRT | Services provided to transport goods, generally by ship, aircraft, train, van or truck | Y | |||
| Services - Medical / Dental / Vet | MED | Services associated with medical, dental or veterinary, e.g. Animal Exams or Surgery, Dental Exams, Flu Shots, Fitness Evaluations | ||||
| Services - PSA (Personal Services Agreement) | PSA | Services of an expert from a company who personally renders services in the form of information, advice, opinions, alternatives, conclusions, recommendations. Agreement is written to a company, not an individual. | Attach the following to Line 1 of the ePro requisition: | |||
| Services - Relocation | RELOC | Relocation moving services | ||||
| Services -Telecommunication | TELCM | Services for the transmission of signals over a distance for the purpose of communication. e.g. Cell/Smart Phone, Monthly Service, Access to Telecommunication Routers | ||||
| Services - UC Labor | UCLBR | Intra-University Transaction for services available from a UC Campus for support of an LBNL project. This work must be performed at LBNL or Campus Space that is listed in Appendix D of the Prime Contract. If work performed on Campus Space is not listed in Appendix D, it should be categorized as Services Not Otherwise Listed or R&D. e.g. Joint Appointments, Shared Appointments, Multi-Location Appointments. This is not related to independent performance of a research project by a UC Campus. | ||||
| Services Not Otherwise Listed | MISC | Any type of on-site or off-site service that is not included elsewhere in this list. This is not to be used for goods, commodities, or material. | Y | |||
| Stores | STORE | Material, supplies, and parts on hand that are normally used or consumed in operations. e.g. Hardware, Tools, Fittings, Pipes. Laboratory stock items used by Facilities in their work. | ||||
| Surplus / Excess | SRPLS | Material stocks and equipment that are more cost-effective to dispose of than to hold. e.g. Supplies and materials including software that is no longer needed by a Laboratory unit which has been offered for sale | ||||
| Tools | TOOLS | Something used in performing a specific operation or something necessary in the practice of a vocation or profession. e.g. Hand Tools, Power Tools, Machine Tools, Precision Instruments, Pliers | ||||
| Utilities - Electric | ULECT | Having to do with electrical generation, transmission, and onsite electricity usage, e.g. the Laboratory's electrical supply and distribution system used for lighting and power. | Y | |||
| Utilities - Other | UOTHR | Non-electrical sources of energy such as natural gas and solar. e.g. the Laboratory's natural gas distribution system and communications and distribution system. | Y | |||
| Vehicle / Parts | VEHIC | Components of automobiles and other vehicles such as buses and trucks, e.g. Engine, Brake systems, and all other components used to build and repair the Laboratory's vehicles. | Y | |||
| X-Ray Equipment | XRAY | Equipment using a type of energy beam capable of penetrating most substances except heavy metals. X-Ray equipment is primarily used for medical and industrial diagnostic purposes. X-Ray generating equipment at the Laboratory could be used for medical uses or for such things as detection of internal physical imperfections such as voids, cracks, and flaws in substances or inaccessible internal parts. |
APPROVAL Kurt Galloway x5992 |
Y |
The Item Category Spreadsheet has financial information about Item Categories including corresponding Resource Categories and Certification defaults.
9/27/12