NIH Prior Approvals Required / Rebudget

 

Discuss plans with your NIH Program Official

prior to the official process.

 

Rebudget Without Requesting Additional Funds

	Rebudgeting that requires advanced approval may not be implemented until written notification is received from NIH, and a new SPAA is issued by OSPIP.

 

Advanced approval is required if the rebudget is caused by or triggers any of the following:

1. Any amount that is caused by a change of scope or causes a change of scope
2. Alterations and renovations of $300K or above (for grants awarded before 10/01/10; $500K for grants awarded after 10/01/10) or 25% of budget period total (Updated 10/28/2010)
3. Any rebudget requirements specifically identified in the Notice of Award requiring advance approval
4. Incurrence of research patient care costs or costs in that category that were not previously approved by NIH or if the grantee desires to rebudget additional funds beyond those approved in or rebudget funds out of the research patient care category.

 

Email from PI to OSPIP should include:

1. Amount to rebudget
2. Statement that no additional funds are requested
3. Scientific justification for rebudget

Attach:

1. Detailed budget including F&A calculations and budget justification for all periods affected by the rebudget
2. Quote, if necessary, for large single expenditures for equipment

 

If you prefer to use hard copy, prepare letter addressed to Grants Management Specialist and signed by the PI including the same information as above.

• Send letter and attachments to OSPIP by email.

 

The OSPIP Contracts Officer will: Endorse the request and forward it to the Grants Management Specialist and NIH Program Manager specified on the Notice of Grant Award.  Distribute a copy of the endorsed request to the PI, Division Administration Staff, and the OSPIP file. Receive the revised Notice of Award or written authorization from the Grants Management Specialist Distribute the SPAA approving the change before implementation.