SPO Post-Award/Closeout

NIH Prior Approvals Required / Change of Grantee Organization

 

Discuss plans with your NIH Program Official

prior to the official process.

 

Change of Grantee Organization

This is used when an LBNL PI will be coming from another institution and wants to change existing awards from the old institution to LBNL.

 

Note: The complete written request should be submitted to NIH 3 months prior to the effective date of the change.

 

Work may not begin on the transferred award until written notification is received from NIH, and a new SPAA is issued by OSPIP.

 

 

Email from the PI to OSPIP should include:

A.   For NIH:

    1. A copy of the Official Relinquishing Statement (PHS 3734) from the previous grantee organization
    2. A copy of the Final Invention Statement from the previous grantee organization
    3. PHS 398 (or 416-1) Face Page
    4. Budget pages (current and future years)
    5. Updated biosketch for the PI and existing key personnel
    6. Biosketch for any proposed new key personnel
    7. Statement indicating whether the overall research plans/aims have changed from the original submission, and, if so, providing additional detail
    8. Updated 'Other Support' for the PI and key personnel
    9. Resource page for LBNL
    10. Checklist page for LBNL
    11. Detailed list of any equipment purchased with grant funds being transferred to LBNL
    12. Copy of the original proposal from the previous grantee

    B.   For OSPIP

    1. Enter all proposal information into RAPID
    2. SPPF signed by PI and Division
    3. NEPA-CEQA
    4. COI for required personnel
    5. Animal/Human Certification, if applicable
    6. Human Subjects Training documentation, if required
    7. Subaward proposal package, if applicable

       

      The OSPIP Contracts Officer will:

      • Endorse the request and forward it to the Grants Management Specialist and NIH Program Manager specified on the Notice of Grant Award. 
      • Distribute a copy of the endorsed request to the PI, Division Administration Staff, and the OSPIP file.
      • Receive the revised Notice of Award or written authorization from the Grants Management Specialist
      • Distribute the SPAA approving the change before implementation.