Affiliate Processing

Affiliates are non-Laboratory employees who are engaged in Laboratory activities on-site and who need:

• LBNL ID Badge and access to the Lab
• JHA and required training
• LDAP

 

New/Returning Affiliates:

Following are the steps for processing a new/returning Affiliate:

1. Obtain approval from the appropriate Department Head
2. To initiate an Affiliate request the Host/Designee uses the Affiliate Initiation Web Form using LDAP
3. Once the Host/Designee and Affiliate complete their portion of the ARF, the Affiliate Specialist handles the remaining details of the appointment:

• Send a confirmation email and signature forms to the Affiliate with a cc to Host/Designee
• Request email and computer accounts prior to arrival
• Schedule and conduct the start appointment
• Ensure that the JHA is initiated and GERT is completed
• Handle extensions and terminations, including collection of badges, keys, and parking permits.

 

Extensions/Terminations:

1. Hosts and Affiliates will receive system generated notifications of upcoming appointment end dates at 60, 30, 15, and 1 day before the end of the Affiliate appointment. NOTE: Designees will not be cc’d on these emails.
2. To extend or terminate the Affiliate appointment, the Host sends an email to
   affiliate@lbl.gov.
3. Upon receipt of the Host email, the Affiliate Specialist will process the extension or
   termination.

 

For more information visit the Affiliate Processing website.