OCFO-HR Affiliate Processing


Affiliate Processing

Affiliates are non-Laboratory employees who are engaged in Laboratory activities on-site and who need:

  • LBNL ID Badge and access to the Lab
  • JHA and required training
  • LDAP

 

New/Returning Affiliates:

Following are the steps for processing a new/returning Affiliate:

  1. Obtain approval from the appropriate Department Head
  2. To initiate an Affiliate request the Host/Designee uses the Affiliate Initiation Web Form using LDAP
  3. Once the Host/Designee and Affiliate complete their portion of the ARF, the Affiliate Specialist handles the remaining details of the appointment:
  • Send a confirmation email and signature forms to the Affiliate with a cc to Host/Designee
  • Request email and computer accounts prior to arrival
  • Schedule and conduct the start appointment
  • Ensure that the JHA is initiated and GERT is completed
  • Handle extensions and terminations, including collection of badges, keys, and parking permits.
  •  

Extensions/Terminations:

  1. Hosts and Affiliates will receive system generated notifications of upcoming appointment end dates at 60, 30, 15, and 1 day before the end of the Affiliate appointment. NOTE: Designees will not be cc’d on these emails.
  2. To extend or terminate the Affiliate appointment, the Host sends an email to
    affiliate@lbl.gov.
  3. Upon receipt of the Host email, the Affiliate Specialist will process the extension or
    termination.

 

For more information visit the Affiliate Processing website.