GROUND & AIR TRANSPORTATION UPDATES
Truck Rental Preferred Rate Agreement - The Laboratory is finding that more travelers are in need of the ability to rent larger vehicles for official business travel. This may be necessary for such things as the transport of fragile or large pieces of equipment to experimental sites. As a UC/DOE Laboratory, LBNL was able to obtain UC preferred truck rental rates with Enterprise Rental Car Company.
The vehicle classes available through Enterprise range from a 3/4 ton pickup to a 26 foot box truck. The new rate agreement with Enterprise includes liability insurance and Collision Damage Waiver (CDW). Please be aware that these vehicles can only be booked directly with a Carlson Wagonlit Travel (CWT) agent and are not available through Cliqbook.
AIRLINE MERGERS
United and Continental - A merger between United and Continental Airlines was finalized on March 3, 2012. All travelers should be aware that they can no longer book flights with the Continental Airline designator (CO). All flights are now booked under United Airlines service (UA).
Continental Unused Tickets and Credits – The CWT travel agents will continue to update travelers regarding any unused Continental credits on file so travelers can ensure their tickets are applied to future trips. LBNL requires travelers to use such ticket credits to avoid any loss of LBNL funds.
Mileage Plus & One Pass Frequent Flyer Program - Please contact United Airlines directly to ensure your accrued mileage is not disturbed as a result of the merger. You should also be aware that new frequent flyer numbers may be assigned to you.
CODE SHARE AGREEMENTS
American Airlines & British Airways - American Airlines now has code sharing with British Airways in many European countries. Please be aware of this when booking international reservations. Also, please make sure that your flights are in compliance with the Fly America Act Use of U.S. Carriers (Public Law 93-623). Please read the Fly America Act for more information.
The International gateway with added US carrier service is the London Heathrow airport LHR, England. Please contact Carlson Wagonlit Travel for more information (1-888-243-1125).
GUEST HOUSE: STREAMLINED BILLING
A more streamlined invoicing and payment process is being implemented for guests who accept an invitation to visit/work at the main LBNL site and stay at the Guest House. This applies if LBNL is paying for the stay of a guest who agrees to come to the main site to work. These reservations can be made by the Division or Carlson (if Carlson is assisting with the booking of flights). The Guest House will submit a consolidated invoice for payment twice per month. This invoice process will eliminate the manual check requests (RFIC) now being used for such guests.
CLIQBOOK TRIP LIBRARY
Beginning on March 30, 2012, tickets receipts/itineraries that are booked directly with CWT's team will no longer be available in the Cliqbook trip library. Only those reservations that are booked/ticketed via the online booking tool will be accessible in the trip library. However, all ticket receipts/invoices will remain available for 90 days from date of issue via virtuallythere.com.
ENHANCED BRS TRAVEL REPORTS AVAILABLE
Based on customer feedback, the BRS travel reports have undergone an extensive upgrade with a variety of new reports available. To see the updated list of reports and/or to run or schedule, please visit the BRS website. For instruction on how to run/schedule a report, click HERE. Please contact Klara Sebek (x7049) with questions.
CORPORATE TRAVEL CARD
Corporate travel cards are issued to employees who travel at least once per year (see Travel Services website). The corporate travel card is to be used solely for Laboratory business expenses, as allowed by Contract 31 and Laboratory policy. The cards are to be used for expenses associated with official travel such as hotels, car rentals, meals, miscellaneous expenses and registration fees. Personal charges, unrelated to Laboratory business, are not to be charged to the corporate card. Any non-business related charges incurred by the traveler are not reimbursable.
Corporate travel cards are issued directly to the cardholder and not the Laboratory. Corporate travel card payments are the responsibility of the employee. Delinquencies and/or misuse may result in the cancellation of the traveler's card and/or other corrective action, up to and including termination of employment. Any interest and/or late fees incurred for delinquent payments are the responsibility of the employee and, therefore, non-reimbursable. For more information please see:
