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TREX Enhancements

High Priorities:

  • Provide travel advances (for those without a corporate travel card) within TREX
  • Reimburse employees for out of pocket expenses prior to a trip (excludes airfare) within TREX
  • Make it easier to change trip dates on a multi-leg trip
  • Improve the “Division Review” functionality
  • Make it easier to locate a city
  • Place “help text” next to fields that require an explanation
  • Provide more useful information in the Approver’s worklist
  • Enable employees to be reimbursed for non-travel related expenses through TREX
  • Provide receipt scanning & uploading of attachments
  • Enable traveler to input/update credit card and bank account information (“Self Service”)
  • Provide on-line training

 

Medium Priorities (Note: these priorities are not listed in any particular order)

  • Provide travelers with improved capability to view past and future trips
  • Provide arrangers with a worklist of all trips
  • Provide the ability to anyone viewing a travel authorization or expense report to be able to view all comments
  • Need a printable view of an authorization
  • Provide a link to the conference database
  • Calendar Widget: once the trip start date is entered, would like it to default to that date to make it easier to enter the trip end date
  • Provide ability to choose from a list of more than one person when submitting a foreign travel authorizations for division approval
  • When the division director designee is planning a foreign trip, the person should be able to select the division director to approve the authorization
  • Add the following information to each check payment stub: trip name and number, dates of travel, location and reimbursement amount
  • Need to have an email automatically generated when a foreign travel authorization is cancelled
  • Eliminate the canned message and suppress the link that appears in the email that is sent when the user sends email using the Notify button.
  • Need to be able to enter lodging tax for the domestic leg of a foreign trip
  • Enable approver to be able to re-assign their queue to someone else, who is in SAS (Signature Authorization System)
  • Eliminate requirement to provide foreign trip information on the domestic leg of a foreign trip
  • Build an interface to allow foreign travel authorizations to be uploaded to FTMS (Foreign Travel Management System)
  • Create a historical report of Gelco trips using BRS (BLIS Reporting System)
Office of the Chief Financial Officer