March 2007 | Back to Travel Express Home |

It's so easy….

Supply Original Receipts
Include Your Brief Itinerary
Remember the Do’s and Don’ts
Send Your Receipts to Travel for Processing

Still unsure of what to send? HERE are some examples.

Reimbursement News : Quick Guide to Relocation Reimbursement

Congratulations and welcome to Berkeley Laboratory! Now that that you’ve settled in, it’s time to tie up those loose ends and complete the final process of relocating, preparing your relocation reimbursement.

Want a quick turnaround to your Reimbursement? Here’s what to do!

Collate all your original receipts (no photo copies please)
Prepare a brief itinerary of your journey (dates and a brief description of your receipts, cost)
Don’t forget -- include documentation/receipts for your mode of transport i.e. train tickets, airfare tickets (even if you booked through Carlson Wagonlit Travel), Car Rental
Electronic receipts are acceptable provided that the detail contained in an electronic receipt is equivalent to the level of detail contained in an original acceptable paper record. Click HERE for information on receipt criteria.
Send your receipts via internal mail to Jean Ortiz in Travel (MS: 937-500).

Please DO Send

Please DON'T Send

Airfare (eticket, invoice)

Car Rental receipt (show method of payment)

Gas Receipts (for rentals only)

Receipts if over $75 (i.e. packing materials)

Visa processing fee(s) if applicable

Mileage (Yahoo maps/Mapquest)

Household Shipping documents
(Must show weight & method of payment)

Hotel itinerary/receipt (showing balance paid)

Train ticket (must indicate price)

Itinerary for airfare/booking stub

Confirmation/estimate of a Car Rental

Gas receipts for a private automobile

Hotel Confirmation check in forms

Travel receipts to obtain a visa

Contact Us

Need to speak to someone about your relocation? Please contact Jean Ortiz (x4607).