What You Can Do to Reduce the Time it Takes to Reimburse Travel Expenses

The most common complaint received by the Travel Office is that reimbursement takes too long.  As part of the travel reengineering process currently underway, an analysis was done to determine the source of the problem. The number one finding was vouchers (expense reports) received by the Travel Office missing one or more required receipts.  In many cases, what is submitted as a receipt does not meet the criteria.  ... read on >>

Ensure That Your Airfare Will be Reimbursed

LBNL recommends that travelers purchase their airline tickets through the contracted agency, Carlson Wagonlit Travel (CWT). Reservations can be made through an on-line booking tool, TravelPower-Cliqbook, or by calling an agent direct at 1-888-243-1125.

Travelers who choose to purchase tickets from a source, other than CWT, will be reimbursed up to the amount the ticket would have cost the Laboratory if purchased through the agency.
read on >>

Here's Your Quick Guide to Relocation Reimbursement

If you want to be reimbursed for your relocation in a timely manner, follow these easy steps. read on >>

Identification Needed to Obtain a Hotel’s Government Rate

LBNL is a Federally Funded Research and Development Center (FFRDC) which enables the Lab’s business traveler to get government rates at hotels.  This rate is the maximum reimbursable lodging rate as established by the General Services Administration (GSA). To qualify for the rate, you may be asked to show government identification at time of check-in.  Your LBNL badge is sufficient.

Non-Laboratory personnel (e.g., interviewees, invited guests, visiting researchers, and contractors) traveling on behalf of LBNL who have any of the following identification are also eligible for the government rate:

• Picture ID from State, Local or Canadian Government
• Credit Card issued by Federal or Canadian Government
• Picture ID from a FFRDC  (For a complete list go to: http://www.nsf.gov/statistics/nsf05306/)

Flying into Flu Season?

Traveling south of the equator in summer exposes you to flu season in the Southern hemisphere. Their flu season runs from April until September, so CDC is recommending that all travelers at risk of flu complications get vaccinated. Fortunately, this year the vaccine available in the U.S. is the same as the vaccine for this summer in the Southern hemisphere. More information on the flu and finding a vaccination this summer is available HERE (pdf) .

February 2007

Contact Us HERE >>