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Airline Ticket Credits

Airline Ticket CreditJanuary 2013

Airline ticket credits resulting from trip cancellations are stored in the Laboratory Travel Agency Database for future use by the traveler. Ticket credits expire after a period of time that varies by airline. The traveler is responsible for keeping track of all unused airline credits and using them prior to their expiration date.

An unused airline ticket must be reported and submitted on the Travel Expense Report for which it was intended, even if the trip was cancelled.

When the airline credit is subsequently used on another trip, and if the subsequent trip has a Project ID other than the one used for the original expense report, the traveler should consult with the Resource Analyst or Business Manager to facilitate the appropriate resource adjustment*.

*Note: resource adjustment will be made by the Division to credit the original Project ID and debit the Project ID receiving benefit of the airline credit.