Lawrence Berkeley National Laboratory (the Laboratory) recognizes the potential risks associated with service interruptions due to an adverse event affecting its strategic, operational, scientific, financial, and stakeholder support services. Therefore, it is important for the Laboratory to maintain viable support capabilities with minimal impact to its research and operations in case of an adverse event. The Business Continuity (BC) Management Program provides the policies and plans necessary for protecting the Laboratory’s business or research operations as well as its reputation for quality should such an interruption occur.
Each directorate/division is responsible for identifying its essential functions, and for developing, maintaining, and testing its BCP in coordination with the BC Program Manager. Each BCP, developed by using the UC Ready Business Continuity Program, will document the resources, actions, tasks, and data required by a scientific or Operations division to recover its essential functions. Each BCP must be approved and signed by the appropriate division director or designee.
The Chief Operating Officer (COO) / Associate Laboratory Director for Operations (ALDO) is responsible for ensuring that all Laboratory divisions participate in implementing the BCP requirements.
The Business Continuity Planning Steering Committee is responsible for advising on the policy and planning of the Business Continuity Program.
The BC Program Manager is responsible to the COO/ALDO and the Director of Institutional Assurance for the development, implementation, management, and maintenance of the Laboratory-wide BCP.
Division directors and department heads are responsible for ensuring the development, implementation, and maintenance of BCPs of their responsible areas. From this, the division will develop a BCP.
The Laboratory-wide BCP should be tested at least annually to ensure effective recovery preparedness.
Scientific and Operations divisions’ BCPs should also be tested annually. Managers from each division and the Division Business Continuity Coordinator will work with the BC Program Manager to perform these division-specific tests.
Staff involved in BCP activities must be trained on business resumption and recovery by their respective division.
The Laboratory-wide and division-specific BCPs will include instructions, processes, procedures, and/or guidance concerning internal and external communication.
Internal Communication: Division directors are responsible for internal communication within their respective divisions.
External Communication: The Public Affairs Department serves as the Laboratory’s point of contact to the media should an event adversely affect the Laboratory or a scientific or Operations division.
All Laboratory organizations will review and update their BCPs annually or more often if major relevant changes occur. All major updates should be incorporated into their BCPs as soon as possible, with notification to the BC Program Manager.
The reporting of the status and progress of business continuity planning is key to an effective BC Management Program. The BC Program Manager will report the status and progress of the BC Management Program to the COO/ALDO and Business Continuity Steering Committee every six months and after every Laboratory-wide BCP test.
Business continuity is an institutional concern affecting all Laboratory organizations and therefore requires senior management to provide guidance and oversight.
Division directors will participate in the governance of the Laboratory’s BC Management Program by ensuring that each division’s BCP is updated, reviewed, and tested annually.
Consistent with this policy, activities to support this planning effort are addressed in the Laboratory’s Business Continuity Implementation Plan.
Compliance with this policy is essential to its effectiveness. All Laboratory divisions are expected to adhere to this policy and follow it consistently. The BC Program Manager will assess the preparedness of all Laboratory organizations, including its Operations and scientific organizations, and report annually to senior management. In addition, Internal Audit will periodically review the BCPs to ensure compliance.