§5.08
Document Management and Control

Responsible Manager

New 10/08

 

  1. Policy
  2. Graded Approach
  3. Controls
  4. Additional Resources

 

A. POLICY

Authoritative documents, whether electronic or on paper, which specify policies, prescribe uniform processes, or establish or document design specifications must be controlled to ensure they are accurate, current, appropriately distributed, and approved by authorized individuals, in a manner reflecting the risks associated with improper management of the information.

B. GRADED APPROACH

LBNL will utilize a graded approach in managing and controlling documents.  The level and formality of document controls will be directly related to the level of risk associated with improper document management. The full graded approach is listed in the Laboratory Operating and Quality Management Plan (OQMP).

At a minimum, controlling institutional policy documents (such as the RPM and those listed in RPM §1.01), and other documents for which an error in document control could reasonably be expected to endanger safety or health, or substantially diminish the ability of the institution to meet mission requirements, must be subject to formal document control.

Each Laboratory division will identify the subset of operations documents that require formal document control in their Division ISM Plan and implement the appropriate controls as necessary.  The list of documents should be reviewed annually (or more frequently as the need arises).

C. CONTROLS

The following controls are to be utilized in the management of controlled documents.

  1. Approval: An appropriate review and approval process to certify new documents, ensure accuracy, and update the document as necessary.

  2. Distribution: A process to ensure distribution and notification of new versions as appropriate.

  3. Versioning: The most current version of a document is evident to a reader or editor, and the reader can identify variations from previous versions. 

D. ADDITIONAL RESOURCES

Additional implementing guidance is available in the Laboratory OQMP.

 

 

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