Policy Number: RPM Section 2.10
Policy Name: Holiday
Effective Date: 4/29/2011 (Last Revision Date: 9/1/2010)
- Purpose of This Policy
- Whom This Policy Impacts
- Roles and Responsibilities
- Definitions
- Policy
- Implementing Documents
- Contact Information
- Policy Change History
- Purpose of This Policy
The Holiday Policy of Lawrence Berkeley National Laboratory (Berkeley Lab) includes twelve (12) paid holidays each calendar year, allowing eligible employees to observe national or state holidays.
- Whom This Policy Impacts
This policy applies to employees who work either full-time or part-time schedules in the following employee classifications: Career, Term, Postdoctoral Fellow, Limited, Visiting Researcher, Rehired Retiree, and Student Assistant.
Employees who work variable time in the following employee classifications are not eligible for holiday pay:Limited, Rehired Retiree, and Student Assistant.
Employees in the following employee classifications are not eligible for holiday pay:
Rehired Retiree,
Faculty, and Graduate Student Research Assistants (GSRAs). This policy applies to non-represented employees. Represented employees should consult their collective bargaining agreement.
- Roles and Responsibilities
Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.
- Definitions
TERM DEFINITION Full time Full-time status is fixed time at 40 hours per workweek. Part time Part-time status is fixed time set at a minimum of 20 hours per workweek, and up to 39 hours per workweek. Variable time A schedule with no fixed percentage of time or schedule. Hours worked will vary depending on operational needs. - Policy
- Berkeley Lab Holidays
- The Laboratory observes the following holidays listed below and in the Berkeley Lab Holiday Calendar. These holidays are granted with pay to eligible employees. The days listed below, or announced equivalents, are usually observed as holidays:
- New Year's Day (or the announced equivalent)
- Third Monday in January
- Third Monday in February
- Last Monday in May
- July 4
- Labor Day
- Thanksgiving Day
- Friday following Thanksgiving Day
- December 24 or 26
- Christmas Day (or the announced equivalent)
- December 31 or January 2
- One floating holiday that may be used, at the employee's discretion, on Cesar Chavez Day (the last Friday in March), Veterans Day (November 11), or during the annual winter holiday shutdown
When one of the days listed above occurs on a Sunday, the following Monday is observed as a holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday unless an alternate day is designated by the Laboratory Director (or the designee).
Berkeley Lab will be open on both Cesar Chavez Day and Veterans Day, and will be closed during the winter holiday shutdown. Employees electing to use the floating holiday on either Cesar Chavez Day or Veterans Day will be required to use a third vacation day or leave without pay during the winter holiday shutdown.
The floating holiday must be taken during the calendar year and cannot be accrued for future use.
- The Laboratory observes the following holidays listed below and in the Berkeley Lab Holiday Calendar. These holidays are granted with pay to eligible employees. The days listed below, or announced equivalents, are usually observed as holidays:
- Eligibility for Holiday Pay
- Full-Time Employees
Full-time exempt employees are eligible for holiday pay if they are on pay status during the week in which the holiday occurs.
Full-time non-exempt employees are eligible for holiday pay if they are on pay status on their last scheduled workday before the holiday, and on their first scheduled workday following the holiday.
Full-time employees are also eligible for holiday pay if the holiday:
- Immediately precedes their appointment date, and the holiday is the first workday of the month
- Immediately follows their last day of work, and the holiday is the last workday of the month
- Occurs during an approved leave of absence, or a work deferment that does not exceed twenty (20) calendar days (including holidays)
- Part-Time Employees
Part-time exempt employees will receive holiday pay for the number of hours per holiday in proportion to the percentage of their appointment (see Section (E)(3) (Holiday Pay Policy for Part-Time Employees) below).
New or rehired part-time regular employees are not eligible for holiday pay for a holiday that occurs before the first day of their appointment or after they are separated from employment with the University of California.
- Variable-Time Employees
Employees who work variable-time schedules do not earn holiday time off with pay.
- Full-Time Employees
- Holiday Pay Policy for Part-Time Employees
Part-time employees who are scheduled to work half-time or more are allowed holiday time off with pay in accordance with the following table:
Holiday Credit for Part-Time Employees
Percentage of Full Time Hours of Holiday Pay per Holiday Under 50 0 50–56 4 57–68 5 69–81 6 82–93 7 94–100 8 - Holiday Pay for New Employees
A new full-time employee will be paid for any holiday immediately preceding his or her first day of work if the holiday is the first working day of a pay period. This rule does not apply to part-time employees.
- Holiday Pay for Separating Employees
A separating full-time employee will receive pay for any holiday immediately following his or her last actual day of work (or vacation leave) if the holiday is the last working day of a pay period. This rule does not apply to part-time employees.
- Pay Policy for Work Performed on a Holiday
- Exempt Employees
Exempt employees do not normally receive extra compensation when their assignment requires work on a holiday.
- Non-Exempt Employees
Non-exempt employees are paid regular pay, including any shift differentials, for time worked on a holiday. They normally receive a full day's holiday pay, plus pay for any portion of the day worked, to the nearest hour for monthly salaried personnel and to the nearest quarter hour for hourly rated personnel.
A non-exempt employee who is scheduled to work on a holiday but takes time off due to illness is eligible only for holiday pay.
- Irregular Schedules
Non-exempt employees who are working irregular full-time schedules are entitled to the same number of paid holiday hours granted to regularly scheduled employees. An employee receives holiday pay if his or her regular day off falls on a holiday observed by the Laboratory.
- Cesar Chavez Day and Veterans Day
Non-exempt employees working on Cesar Chavez Day and Veterans Day will be paid for hours worked only. They will not receive additional holiday pay.
- Exempt Employees
- Holiday Pay Policy During Leave of Absence Without Pay
- Short-Term Leave
A full-time employee on approved, non-disciplinary leave of absence without pay for no more than 20 calendar days is eligible to be paid for any holidays occurring during the leave period. A part-time employee on approved, non-disciplinary leave of absence without pay for more than 20 calendar days is eligible to be paid for any holidays occurring during the leave period at the prorated rate listed in the table above, in Section (E)(3)(Holiday Pay for Part-Time Employees).
- Extended Leave
An employee on leave without pay for more than 20 calendar days is not eligible to be paid for any holidays that occur during or immediately before the beginning of the leave period.
- Short-Term Leave
- Special or Religious Holidays
The observance of a religious holiday may be permitted by a division director or department head. In such cases, time off is charged to accumulated vacation credit. If no credit has been accumulated, the time off will be handled as leave without pay for non-exempt employees and, at the discretion of the division director or department head, for exempt employees.
- Disciplinary Suspensions and Unauthorized Absences
Non-exempt employees who have been suspended for disciplinary reasons for a period that includes or immediately precedes or follows a holiday, and non-exempt employees who have an unauthorized absence immediately preceding or following a holiday will not receive holiday pay for that holiday.
- Approval of Variations from Policy
Unless there is explicit and specific authorization for an action by this policy, the action is considered to be a variation from the policy, and must be approved in advance by the Chief Human Resources Officer (CHRO).
- Berkeley Lab Holidays
- Implementing Documents
- Contact information
For information regarding this policy, contact your division's Human Resources Center.
Do you have feedback or questions regarding this policy? Contact hrpolicies@lbl.gov.
- Policy Change History
As a result of the issuance of this policy, the following documents are rescinded as of the effective date of this policy and are no longer applicable:
- RPM Section 2.10 (Holidays) version 09/10
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Printed
. The official or current version is located in the online LBNL Regulations and Procedures Manual.
Printed or electronically transmitted copies are not official. Users are responsible for working with the latest approved revision.