IS Services
IS Systems
Information Technology Division
Institutional Systems
FMS - Financial Management System
Description:
The Financial Management System is a suite of PeopleSoft enterprise applications. The following modules have been installed in support of financial operations at LBNL:
- Billing — Automates the billing function. Analyzes project costs in the ledger, calculates the billing entries for the Laboratory's sponsors, and produces invoices and corresponding accounting entries.
- General Ledger — Gathers project costs and other financial transaction information from dozens of feeder systems, consolidates this information into the Laboratory's financial database, allocates indirect costs as necessary, reports to the U. S. Department of Energy in conformance with regulations, and provides reports and analytical tools to the Laboratory community, both through the PeopleSoft software and the Laboratory's IRIS institutional data Warehouse.
- Payables — Manages the disbursement of funds to the Laboratory's vendors by facilitating the entry of vendor invoice data, matching it to purchase order data contained in the Laboratory's Purchasing system, scheduling payments as appropriate, providing project costs and other accounting transactions to the Ledger, and providing reports and analytical tools to the Laboratory community.
- Projects — Provides a descriptive framework for the hierarchical management of projects, and their funding characteristics. Integrated tightly with the General Ledger in support of project cost reporting.
- Receivables — Manages the collection of funds received from our research sponsors and other entities, in conjunction with our billing application.
Status:
General Ledger and Projects became operational in September 1997. Billing and Receivables became operational in June 2000. Payables became operational in August 2002. Grants became operational in May 2003. Upgraded to version 8.8 in June 2005.
System Requirements:
Client-Server architecture. PeopleSoft officially supports Windows 98, Windows 2000, Windows NT 4.0, and Windows XP Pro. Web-based systems browsers certified by the vendor (Oracle) include IE6, Netscape 7.x, and Safari 1.2.
Access:
Contact Chuck Axthelm for access to FMS.
Problem Reporting:
For desktop and operational problems, contact the Laboratory's Help Desk at H-E-L-P (x4357). For inquiries related to the Payables application, contact the PRP Help Desk at P-R-P-H (x7774). For other inquiries related to the applications' functionality, contact the functional or IS owners as listed below.
Functional Owner:
Billing and Receivables: Office of the Chief Financial Officer, General and Cost Accounting; contact Sallie Frainier.
General Ledger and Projects: Office of the Chief Financial Officer, General and Cost Accounting; contact David Hathaway.
Grants: Office of the Chief Financial Officer, Sponsored Projects Office; contact Jeff Weiner.
Payables: Office of the Chief Financial Officer, Accounts Payable; contact Barbara Gomez.
IS Owner:
Billing and Receivables: Financial Systems section; contact Craig Challborn or Ragu Parthasarathy.
General Ledger, Grants, and Projects: Financial Systems section; contact Steve Bakaley or David Galbreath.
Payables: Financial Systems section; contact Craig Challborn or Margretta Campbell.
Documentation:
Available online at http://fms.lbl.gov/.
Training:
Contact Mary Clary. See http://fms.lbl.gov/.
